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1 TO: FROM: SUBJECT: BOARD OF DIRECTORS KEVIN PLAMBECK, TECHNOLOGY & CTE DIRECTOR TECHNOLOGY INFRASTRUCTURE INTEGRATION SERVICES PHASE 2 ( ) DATE: AUGUST 18, 2015 TYPE: ACTION REQUIRED On November 5, 2013, voters approved the School Facilities and Technology Levy. Some of the technology projects that are funded by this special levy required the services of a technology consultant and integration specialist firm. On August 5, 2014 the Board approved a contract with IVOXY for Technology Infrastructure Integration Services. The contract, based on the form found in Board Policy (Policy 6216F1), is in effect through the 5-year life of the School Facilities and Technology levy. The initial Scope of Work contracted with IVOXY was to provide a robust, redundant and low hands-on maintenance environment to support teaching and learning in the Stanwood-Camano School District. It required IVOXY to perform an assessment then design, build and implement a next generation network and user environment featuring VMWare Horizon View as the primary universal environment that all staff and students in the district will use for general purpose computing. The District is now entering into Phase 2 of this work. The plan for Phase 2 of the virtual desktop infrastructure (VDI) deployment takes the current configuration, which was used for general purpose desktops and student testing and move it into a fully functional VDI environment. The plan does not add additional servers, but leverages the current investment and adds components such as persona management, GPUs (graphic processing units), application virtualization, storage tuning and backup to build on the success of Phase 1 and further improve the user experience and capabilities of what can be offered to the students and staff in the Stanwood-Camano School District. The IVOXY Professional Services Estimate is 35 total days for consulting within the compute realm and 70 days of consulting within the networking realm. The total of consulting and integration days is 105. IVOXY s consulting rate as per contract is $2000 per day. The consulting and integration services expenditures will be $210,000. Recommendation: We recommend the board approve the Phase Two services for technology consultation and integration services with IVOXY Consulting LLC, of Kirkland, WA, and approve the execution of the attached scope of work.

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15 Stanwood/Camano School District: Phase 2- Professional Services Estimate: Compute The current plan for Phase two (2) of the Stanwood VOl deployment takes the current configuration, which was used for general purpose desktops and student testing and move it into a fully functional VOl environment. The plan does not add additional server compute, but leverages the current investment and adds components such as persona management, GPUs, application virtualization, storage tuning and backup to build on the success of phase 1 and further improve the user experience and capabilities of what can be offered to the students and staff at Stanwood Camano School District. Persona Management (3 days) Deploy Liquidware Labs Profile Unity Train SCSD staff on Profile Unity Validate permissions and folder layout Review use cases Deploy one or more configurations for use cases Test and validate user experience Application Layering (3 days) Deploy Liquidware Labs FlexApp packaging console Deploy ThinApp Capture and build system Onsite training for FlexApp and ThinApp Evaluate needs Package and deploy application (FiexApp- DIA and UIA and ThinApp) Upgrade to vsphere 6.0 (6 days) Note: this is required for vgpu capabilities Validate compatibility of all components (UCS, SQL, VIBs, drivers, etc) Upgrade POD1 vcenter, mgmt vcenter o includes update manager, SSO, Web Client, etc o third party plugins Upgrade ESXi hosts o upgrade to latest ESXi per compatibility matrix built Upgrade templates (tools and hardware) Perform IVOXY acceptance tasks Upgrade View and expand (3 days) Plan upgrade and validate compatibility Upgrade View Add View Security infrastructure (Windows or F5 - tbd) o includes building in redundancy NVIDIA Grid Testing (4 days) Deploy latest drivers and patches Discuss use cases Build desktop pools to test vdga and vgpu use cases Application either thick installed or added as virtual apps Validate both with ProU and stare and compare Page I 1

16 Evaluate vsan (4 days) Evaluate both traditional and AFF vsan take the existing three node traditional VSAN hardware and expand to a four (4) node vsan Validate with real world and synthetic tests Sophos Install and configuration (3 days) Install vshield Install Sophos and deploy for desktop and servers Configure, test and train Veeam (4 days) Install and configure Veeam components o Backup server (s) o Repository servers (s) o Proxy server (s) Integrate with NetApp and vcenter Create backup jobs, test restore (single item, full VM and instant poweron) and validate Configure and test SureBackup Knowledge transfer and onsite training Printing (3 days) Stanwood has been looking at PaperCut to handle single driver remote badge pull of print jobs IVOXY can assist with the evaluation and configuration of ProfileUnity and I or other solutions (based on needs) Assist with the deployment of printer mapping to the various pools and use cases FS load-balancing for View (2 days) Deploy the F5 always-on solution for View Configure and test the solution for internal and external connectivity It is assumed that this will be load balancing only one View POD IVOXY Professional Services Estimate (Total Days- Compute)- 35 Page I 2

17 Stanwood/Camano School District: Phase 2 - Networking Review Networking Environment Design next phase Review requirements and adherence to best practices Review network performance Review network HA configuration Provide recommended configuration to finish project Provide hardware BOM to support project requirements Network implementation Build out network based on review Document and perform acceptance & redundancy testing Wireless Network implementation Support wireless configuration throughout the district Assist deploying access points Provide hardware BOM to support project requirements IPS/IDS Identify project requirements Create implementation plan Implement IPS/IDS Perform redundancy testing Deliverables, timelines and estimated billable time Project planning and seeping- (5 days) o Review current network implementation o Plan additional hardware deployment o Identify additional required hardware Deploy network equipment (30 days) o Configure and deploy new network equipment based on plan Deploy IPS/IDS software (5 days) o Implement IPS/IDS o Perform acceptance testing Update network documentation (5 days) o Update network drawing to include newly deployed equipment Deploy wireless network (25 days) o Configure wireless coverage o Assist with deciding on wireless placement IVOXY Professional Services Estimate (Total Days- Networking) -70 IVOXY Professional Services Estimate (Total Days- Compute & Networking) -105 Page I 3