Reducing Costs and Risk with Enterprise Archiving

Transcription

1 Reducing Costs and Risk with Enterprise Archiving Erno Rorive Staff System Engineer Information Intelligence Group 1

2 Key Challenges Enterprise Archiving Solution Meeting the Challenges Case Study Summary AGENDA 2

3 Key Challenges 3

4 Applications are generating large and growing volumes of information TRANSACTIONS DATA PRINT STREAMS REPORTS TRANSACTIONS IMAGES PRINT STREAMS DOCUMENTS IMAGES REPORTS DATA DOCUMENTS LEGACY APPLICATIONS READ ONLY ACTIVE APPLICATIONS READ & WRITE EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 4

5 The Cost Challenge Storage Costs Server Costs Software License Costs Backup Costs Application Performance Application Availability Backup Times Compliance EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 5

6 The Compliance Challenge Information Must Be: Retained for Years Immutable and Tamper-proof Accessible for Auditing and Discovery EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 6

7 The Decommissioning Challenge Aged and obsolete applications Needed only for their data Legacy Systems Retained for compliance reasons only Legacy System Costs Servers, Storage, Maintenance Licenses, Operational costs Resources IT may have few experts in these Legacy Systems EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 7

8 Common Options don t Solve the Problem STRUCTURED DATA AND UNSTRUCTURED CONTENT TRANSACTIONS DATA PRINT STREAMS REPORTS TRANSACTIONS IMAGES PRINT STREAMS DOCUMENTS IMAGES REPORTS DATA DOCUMENTS INACTIVE ACTIVE 60-80% STORE EVERYTHING 1 sustainable High cost and not 2 business of data in operational applications DELETE EVERYTHING Compliance risks and issues 3 and BACKUP WHY NOT ARCHIVE? is Inactive Short term, lacks security limited access EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 8

9 Enterprise Archiving Solution 9

10 Introducing the Enterprise Archiving Solution (EAS) A holistic, flexible approach that enables organizations to archive applications data with low cost and low risk APPLICATIONS USERS TRANSACTIONAL STATEMENTS CONTRACTS DECOMMISSIONED LEGACY UNIFIED ARCHIVE LINE OF BUSINESS CUSTOMERS COMPLIANCE AUDITOR CSR EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 10

11 The Ongoing Archiving Process OPERATIONAL SYSTEM Frequency of archiving based on business rules 11

12 EAS Technology Architecture Structured data Content metadata xdb Application EAS Content Objects Content Server Centera 12

13 Business Objects Data in most applications is stored in relational databases In EAS all data is stored in XML All relational data must be transformed into xml Business Objects Operational System xdb 13

14 A Purchase Order Business Object A Business Object organizes data in a logical and self-describing way It provides business context And ensures a long term usability of the information Without need for the original source application Purchase Order PO Number PO Date Customer Ref Product Description 14

15 From Structured Data to Business Objects RDBMS Purchase Order ETL Tool PO Number PO Date Customer Ref Product Description 15

16 How EAS Archives Documents Documents you need to archive: Doc 1 Doc 2 Doc 3 Doc 100 Metadata Metadata Metadata Metadata 16

17 How EAS Archives Documents: 1. Storing the Metadata Doc 1 Doc 2 Doc 3 Doc 100 Metadata Metadata Metadata Metadata xdb 17

18 How EAS Archives Documents: 2. Aggregating the Documents Doc 1 Doc 1 Doc Doc 2 2 Doc 3 Doc 100 Doc

19 How EAS Archives Documents: 3. Importing into Centera Doc 1 Doc 2 Doc 3 Doc 100 DCTM Content Server manages the interface with Centera EAS maintains the exact location of each individual object 19

20 Archiving Print Streams: CDP ADEPT Suite Print Stream Data EAS Convert print data streams to PDF and move to EAS AFP Line Data Metacode LCDS ASCII Green Bar Reports PCL Postscript Convert to PDF High Volume Solution Split/Burst/Index (XML) Prepare for Ingestion High volume ingestion Fast search & retrieval Optimal use of storage 20

21 Unified Access Authorized users can Search for archived information View data records and metadata Download documents Fast Access Less than 1 second to retrieve a document API Web-services API lets customers integrate with their own portals and business applications 21

22 DEMO: Unified Access ACCESS DEMO 22

23 Meeting the Challenges 23

24 Meeting the Cost Challenge COSTS Storage Costs Server Costs Software License Costs Backup Costs EAS reduces your costs, for: Servers Storage Software licenses Operations and administration Without archiving, costs continue to grow With EAS, you save every time you archive 24

25 Growth of Stored Data over Time Cumulative Volume of Data (GB) Without Archiving 5.5x GB th year's data 4th year's data 3rd year's data 2nd year's data 1st year's data Assumes: 5% growth of NEW data per year Year 25

26 Effect of Archiving on Data Volumes Cumulative Volume of Data (GB) Without Archiving 5.5x GB Savings 86% 5th year's data 4th year's data 3rd year's data nd year's data 1st year's data With Archiving 0.8x 0.0 Assumes: 5% growth of NEW data per year 60% archiving once a year Year 26

27 Meeting the Compliance Challenge Data Immutability Data Encryption Electronic Signatures Traceability & Logging Data Masking Timestamp Reversibility PCI DSS (Payment Card Industry Data Security Standard) Evidentiary Data Access Control Retention Electronic Archiving Standards 27

28 Meeting the Decommissioning Challenge Aged and obsolete applications Needed only for their data Legacy Systems Retained for compliance reasons only Legacy System Costs Servers, Storage, Maintenance Licenses, Operational costs Resources IT may have few experts in these Legacy Systems EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE ONLY All rights reserved. 28

29 Meeting the Decommissioning Challenge OPERATIONAL SYSTEM 29

30 EAS Value COST EFFECTIVE EFFICIENT COMPLIANT SCALABLE Lower CAPEX Lower OPEX Retire obsolete applications Rapid data access Better Application performance Structured / unstructured content Data retention Data Security & Integrity Vendor-neutral Archive Archive 100 s of billions of records High Volume Ingestion Multiple Applications 30

31 Case Study 31

32 Retail Bank CHALLENGE 1. Compliance requirement: Archiving of VAT invoices 2. Customer Service requirement: Archiving of account statements and various financial documents 3. Cost savings requirement: Archiving of documents produced by 15 different systems, making archived documents available to internal and external users Initial Volumes: Archiving up to 3,000,000 documents per day 20,000 retrievals per day Future requirements: archiving structured data including Banking, Exchange and Accounting transactions EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE All ONLY rights reserved. 32

33 Retail Bank STRUCTURED DATA UNSTRUCTURED RESULTS 15 Systems 16M+ docs/day 1K retrievals/day Search time: 2.5 seconds SYSTEMS ARCHIVED 67 Systems 10M+ docs/month 600K retrievals/month Access time: 0.5 second DECOMMISSIONING Paper Microfiche Mobius LogArchive EMC Copyright CONFIDENTIAL INTERNAL 2012 EMC Corporation. USE All ONLY rights reserved. 33

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