Guideline for Dissertations & Theses Submission NTHU Library

Transcription

1 Guideline for Dissertations & Theses Submission NTHU Library CF Service and Innovation Division

2 Submission Procedure - C.U.P.S 1 2 Convert Format Upload 3 4 Print authorization form Submit 2

3 Before you begin Web browser: Google Chrome Firefox Internet Explorer 7.0 Software: Adobe Acrobat Standard/Pro DC Important: Adobe Reader cannot convert file into PDF 3

4 Before you begin (cont d) Format of submission: PDF file Note: File submission should contain two PDF files Full text Abstract File conversion by Personal laptop: See Academic Information Systems Computer and Communication Center Services Campus software School PCs: Main Library Nanda Branch & Humanities and Social Studies Branch Computer and Communication Center 4

5 Before you begin (cont d) Full-text file should contain: Content Remarks Cover page Title page Abstract Chinese & English Chinese & English Table of contents Full text References Appendix 5

6 Submission Procedure - C.U.P.S 1 2 Convert Format Upload 3 4 Print authorization form Submit 6

7 Convert Format A. Embedding all fonts B. Export or Save as PDF C. Add watermark D. Extract abstract E. Edit security settings 7

8 A. Embedding all fonts All fonts must be embedded in theses or dissertation. If fonts are not well-embedded, non-english characters or special symbols may not appear as intended after file conversion. Two ways to embed all fonts: I. Using the Acrobat tab in Microsoft Word II. Using Printer setting in File tab 8

9 I. Using the Acrobat tab in Microsoft Word Note: Adobe Acrobat Standard / Pro DC installed in PC or laptop 1. Open document in Microsoft Word Select Acrobat tab 2. Click Preferences 3. Click Advanced Settings 4. Click Fonts 5. Ensure Embed all fonts is selected Click OK

10 II. Using Printer setting in File tab Note: Adobe Acrobat Standard / Pro DC installed in PC or laptop 1. Open document in Microsoft Word and Select File tab 2. Click Print 3. Select Adobe PDF from drop down list 4. Click Printer Properties Click Edit 5. Ensure Embed all fonts is selected Click OK 10

11 Way2. Or you could try this way File Print Adobe PDF from Printer list Printer Properties (cont. on next slide) then click Edit Fonts to make sure all fonts are embedded. 11

12 B. Export or Save as PDF Open Word, then click Print Adobe PDF 12

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14 Download watermark C. Add Watermark Click Digital Dissertations from library homepage 1 14

15 C. Add Watermark (cont d) Click User Guide Click NTHU watermark to download the file Important: Please do not resize the image 2 3 NTHU Watermark 15

16 Add watermark C. Add Watermark (cont d) Open document in Adobe Acrobat Click Edit PDF Click Watermark Click Add

17 C. Add Watermark (cont d) Edit Settings Select the page range to be watermarked (e.g. exclude the cover page) Browse the folder where your watermark image stored Choose Opacity Choose stamp on background 17

18 D. Extract Abstract Click Organize Pages Click Extract Select Abstract page and Choose Extract pages as separate files Click Extract Choose destination to save the abstract file

19 D. Extract Abstract (cont d) Delete the abstract from full text file after verifying the abstract file Select the Abstract page Click Delete Click OK to confirm delete the page Save PDF file 1 2

20 E. Edit security settings Encryption Click Protect Click Encrypt Select Encrypt with Password Click Yes to save the new settings

21 E. Edit security settings (cont d) Security Settings Please do not select to set a password Set the permissions: Set printing allowed as High resolution Please set a password for permission settings Encrypt all documents contents 21

22 E. Edit security settings (cont d) Re-enter the password to confirm the settings 22

23 E. Edit security settings (cont d) Save the document (Security settings will not be applied to the document until you save the document). 23

24 Reminder Review your PDF file Please review your PDF file to ensure the security setting is successful. Files submitted without security will be rejected and will delay the approval process. If you encounter any problems, you are welcome to contact the Service and Innovation Division at or via 24 to

25 Checklist for uploading your PDF file Please confirm your document is the final version of your thesis. Please make sure that you have done the followings on PDF file: Embedded all fonts Without password protection Allow printing as high resolution Does the PDF file open normally? Does the textual content display normally? Does the watermark insert in PDF file? 25

26 Submission Procedure - C.U.P.S Convert Format Upload Print authorization form Submit 26

27 Upload A Sign-in and create a profile in system B Upload PDF files (Full text + Abstract) C Make authorization D Submit your thesis or dissertation 27

28 A. Sign-in Click Digital Dissertations from library homepage

29 A. Sign-in (cont d) 1 Choose language Sign-in 2 Same login as My Account Note for login account and password 29

30 A. Create Profile Please fill in correct address to receive notification letter from NTHU Library 30

31 A. Create Profile (cont d) Example: Conducted Oral defense on Dec 2017 and submitted thesis on Jan The year of graduation is 106 and the year of publication is

32 A. Create Profile (cont d) If space provided is not enough, please click on + Add to add new fields 32

33 Abstract: Both Chinese and English version are required TOC with numbering: Pagination should be included. 33

34 B. Upload PDF files Full-text Abstract (Chinese & English) Tips: 1 Full-text file format is limited to PDF 2 You may click View Fulltext to preview the document after uploaded into system. 3 Please click Save to proceed the next step after uploaded the documents completely. 4 Please verify the document in security setting (incl. watermark 34 and allow printing as high resolution).

35 B. Upload PDF files (cont d) Read-only field Click Save to proceed the next step 35

36 Authorization (Hardcopy) Print Copies Electronic Authorization (Softcopy) 36

37 C. Make authorization License your T/D to the following organizations: NTHU LIB License ETD Format Full text NTHU & University System of Taiwan Full text Worldwide Access Abstract Access options (incl. period of closure) Authorized (Optional) Closure for 5 years Binding YES PTD Closure for 5 years YES National Central Library (Optional) ETD Authorized (Optional) Refer to note PTD Closure for 5 years Refer to note Airiti Inc. (Optional) ETD Authorized (Optional) NO Recommended make authorization to all ETD=Electronic Thesis/Dissertation 37 PTD=Printed Thesis/Dissertation

38 PTD (Printed Thesis/Dissertation) 38

39 ETD (Electronic Thesis/Dissertation) NTHU and University System of Taiwan Worldwide Access National Central Library Airiti Inc. For patent application as reason, it is recommended to postpone at least 2 years If postpone, please choose release date. 39

40 Only apply to Electronic format. If Agree, please choose release date. If you would like to delay public access of the hard copy thesis/dissertation for the National Central Library, please fill in 國家圖書館博碩士學位紙本論文 延後公開 申請書 and hand it in to the Division of Registration. Note: All authorization letters need to be signed by advisors. Please inform your 40 advisor about each release date of authorization at first. Please upload the theses and dissertation after obtaining the approval. If Agree, please choose Royalty payment and release date

41 D. Submit Please confirm that all steps completed before click on Save and Submit Cannot be accessed to make any changes after submit 41

42 Your application will be reviewed by your Department at first, followed by the Library. Submission process 2 working days required 42

43 Submission Procedure - C.U.P.S Convert Format Upload Print authorization form Submit 43

44 Print authorization form If your thesis or dissertation pass the review, the system will send an "The notification of approved Thesis/dissertation" . Please print out authorization form after receiving the approval notification . Verified by 2017.March.07 Student:Prakash, Sekar Title:Rhodium-Catalyzed Alkenylation and Cobalt-Catalyzed Oxidative Cyclization Reactions via C H Bond Activation Department:Department of Chemistry Congratulations! Your uploaded thesis/dissertation has passed the review. Please bring the following materials to the Information Desk (counter no.4 on the 1st floor) in Main Library for the hard copy thesis/dissertation hand-in procedure. The working hours are 8:00-12:00, 13:30-17:00 from Monday through Friday. 1. A hard copy of the thesis/dissertation and the authorization letters 2. The Authorization Letter to National Central Library with a handwritten signature (not required if you have not granted access to National Central Library) 3. The Authorization Letter to Airiti Library with a handwritten signature (not required if you have not granted access to Airiti Library) Note: 1. For the electronic thesis/dissertation that has been uploaded and accepted by the Library, if there are any changes in the content, or if you wish to delay public access or alter copyright license authorization, please fill in NTHU Dissertation Modification Request Form and apply to the Acquisitions and Cataloging Division. 2. If you would like to delay public access of the hard copy thesis/dissertation for the National Central Library, 44 please fill in 國家圖書館碩博士論文延後公開 / 下架申請書 and attach it to the hard copy thesis/dissertation. (not required for the hard copy for NTHU Library)

45 Print out authorization form 45

46 Print out authorization letters - NTHU ETD & PTD Please follow the instruction to bind the authorization form with your thesis or dissertation. Please sign in blue Ink 46 46

47 Print out authorization letters - NCL ETD Please follow the instruction to bind the authorization form with your thesis or dissertation. Please sign in blue Ink 47 47

48 Print out authorization letters - Airiti ETD Please sign in blue Ink 48 48

49 Submission Procedure - C.U.P.S Convert Format Upload Print authorization form Submit 49

50 Important note Binding: Paperback Authorization letters: Signed in Blue ink Make consistent with your T/D title Cover page Title Page Authorization forms Translate your T/D title in Chinese (put into Other Title) Important Dates The date of Advisor s Recommendation Letter should be early than (or as same as) Verification Letter from the Examination Committee Submit T/D Hours Monday-Friday: 08:00-12:00; 13:00-17:00 Please contact with Nanda Branch if your department belongs to Nanda Campus. If modification is required for electrical T/D after the review has passed Fill in NTHU Dissertation Modification Request Form and contact Acquisition and Cataloging Division on 4/F Main Library 50

51 Information Desk Library Contact US Contact number Main Library #42995 The Humanities and Social Sciences Branch #42814 Library Nanda Campus #76361 Library Website: Facebook: 51