TRAINING PROVIDER PROFILES

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1 TRAINING PROVIDER PROFILES INTRODUCTION AND PURPOSE Training Providers are a part of the Eligible Training Provider List (ETPL) and Youth Service Eligible Provider List (YSEPL)- programs of the San Diego Workforce Partnership designed to provide employment training to eligible adults, dislocated workers, and youth. Training providers included on San Diego s ETPL and YSEPL are eligible to receive funding through Workforce Innovation and Opportunity Act (WIOA) funds. A potential provider will create an account in CalJOBS to begin the ETPL and/ or YSEPL eligibility process. Instructions on being approved for the ETPL and YSEPL can be found on the SDWP website. The ETPL and YSEPL Policy and Procedures has more detailed information regarding the rules and requirements of maintaining status on the ETPL. This can also be found on the SDWP website. CREATE A PROVIDER A provider must register into CalJOBS before they can manage their institution. Visit caljobs.ca.gov home page and register as a new provider by clicking the Register New User link under the Username field box.

2 On the next screen, scroll down to Option 3 Create a User Account then click the Provider link to register. To create a new provider, select the second option. To register, providers must fill in all the required boxes with the red asterisk (*). Click Next when finished.

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6 CRS PROVIDER INFORMATION SCREEN

7 Create a New Provider SECTION FIELD DESCRIPTION Login Information *User Name: Enter unique user name at least 3 characters. *Password: Enter password (8-20 character). *Confirm Password: *Security Question: *Security Question Response: Confirm passwords match. Select a security question from drop-down menu. Hint to help if you have forgotten your password. Federal Employer ID *Federal Employer ID No: Do not enter dashes e.g Institution Identification Institution Primary Location Contact Information Provider Information *Institution Name: Institution Code/ BPA# (if you are a current provider): Institution Type: *Address 1: Address 2 *City: *State: *Zip: *Title: *First Name: *Last Name (include suffix e.g. Jr, Sr, PhD, etc): *Contact Phone Number: Cell Phone: Contact Fax Phone Number: Address: Preferred Notification Method: Institution URL: *Status *LWIA Region Linked Employer: *Vendor ID *FEID: *Provider Name 1: Provider Name 2: *Address 1: Enter institution name. Enter institution code, if applicable. Select intuition type from drop-down menu. Enter institution primary location address. Enter institution primary location city. Enter institution primary location state. Enter institution primary location zip code. Enter primary user s title. Enter primary user s first name. Enter primary user s last name. Enter primary user s contact number. Enter primary user s cell number. Enter primary user s fax number. Enter primary user s address. Enter primary user s preferred notification method. Enter institution URL. Indicates the status of provider. Information here is listed but cannot be modified. Use link to add an employer, if applicable. This will be generated by the system once submitted. The Employer Identification Number (EIN), also known as the Federal Employer Identification (FEIN) or the Federal Tax Identification Number, is a unique nine-digit number assigned by the Internal Revenue Services (IRS) to business entities operating in the United States for the purposes of identification. Enter the Provider Name. Enter the Provider Name. Enter the Address and Zip Code of the provider.

8 Create a New Provider SECTION FIELD DESCRIPTION Address 2: *City: *State: *Zip: By entering the zip code first, the system will automatically populate the City and State fields. Billing Address Information Mailing Address Information URL: Type of Business: *This provider is an accredited postsecondary education institution: *Billing Address 1: Billing Address 2: *Billing City: *Billing State: *Billing Zip: *Attention: *Mailing Address 1: Mailing Address 2: *Mailing City: *Mailing State: *Mailing Zip: *Mailing Attention: Enter the Provider s website URL. Enter the Billing Address, City, and Zip Code for the provider and choose the correct state from a drop-down menu. Can select to use Provider s Main Address link to populate this section. Provide main contact for billing. Enter the Mailing Address, City, and Zip Code for the provider and choose the correct state from a drop-down menu. Can select to use Provider s Main Address or Billing Address link to populate this section. Provide main contact for mailing. CRS Provider Information Institution Name: This section will display institution s name. Institution Code: WIOA Provider: *Institution Area: *Institution Type: *Institution Ownership: *Type of Entity: Years in Business: Disabled Access: ADA Compliant: *Institution Description: Agency Code: *Main Telephone Number: TTD/TTY Telephone Number: Financial Aid Telephone Number: This section will display institution s code. Fill in the appropriate number. Enter detailed information regarding institution applying for Provider status. Click on link to search for code. Provide main contact number. Provide specialized contact number. Provide appropriate contact number.

9 Create a New Provider SECTION FIELD DESCRIPTION Main Address: Is this a Community College? *Display online to the public: *Accreditation: Accrediting Body: Career Assessment Available: Career Counseling Available: Job Placement Assistance Available: Tutorial Services Available: ESL Courses Available: GED Assistance Available: Other Additional Services Available: On-site Child Care Available: *State Approving Agency Exemption Certificate on File: *State Approving Agency Receipt Letter on File: *Financial Aid Available: *Online Registration Available: Eligible Provider of Youth Workforce Investment Activities: Pell Grant Eligible: Approved Apprenticeship: Provide main contact address. Answer Yes, No, or Not Applicable.

10 SELF SERVICE SECTION Providers can enter a new training program into their CalJOBS account for SDWP approval as new ones become available. To enter a new program, on your CalJOBS Dashboard, select Manage Institution Programs. Then, select Add Self Service Education Program.

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16 Self-Service Section SECTION FIELD DESCRIPTION *Status The system will default the status to Active. General Information Click on Search for CIP code link. Service Information *CIP Code *Program/ Service Name: Program/ Service Description Program Code *Green Job Training *This program of study leads to: This program leads to a postsecondary credential or degree: *WIOA Program: *Completion Level: *Attain Credential: Other, Specify: Certification/ License Title: Certification/ License Type: Grievance Procedure: Refund Policy: Date Program First Offered: *Pell Grant Eligible: Is this program in a partnership with business? If so, please describe the partnership in 800 characters or less: *Duration *Duration Type: *Day or Night Classes: *Weekend Classes: *Mode of Delivery: CIP stands for Classification of Instructional Programs. The CIP code selected will be used as a cross-walk controlling specific O*NET-SOC occupations that can be related to this course in later definitions of the program. Enter the program/ service name. This information must match information you have listed on your website/ catalog. Enter detailed information about the program/ service. The system will automatically generate a program code once information is saved. For a description of green jobs, click the What is a green job link. Select type of industry-recognized credential/ degree and the following 3 options: Employment A measurable skills gain leading to a credential A measurable skills gain leading to employment. If selected other, specify here. Specify title. Select the type from the options provided. Describe provider s procedure in 1000 characters or less. Describe provider s refund policy in 800 characters or less. Select the date when program was first offered. If answered Yes, describe the partnership. Indicate length of program. Answer Yes or No Select from the options provided.

17 Self-Service Section SECTION FIELD DESCRIPTION Course Information *Class Time: Lab Time Indicate the total Class Time by breaking down the number of hours the course will last. Providers can break this down into Lab Time and Other Time. Indicate Lab Time hours. Other Time: Weekly Schedule: *Minimum Class Size: Indicate Other Time hours. Enter weekly schedule, i.e. Mon-Fri 9-5pm Indicate appropriate number of participants. *Maximum Class Size: Number of Instructors: Drug/ Alcohol Screening Required: Indicate appropriate number of participants. Indicate number of instructors who will be offering this course. Program Credentials *Class Frequency: Projected hourly wage after Program Completion: *Resources Required: Accessibility: Continuing Education Units (CEU): Indicate projected wage. Select from the options provided, may select more than one option. Indicate the corresponding number, if applicable. CEU Granting Institution: Indicate institution name. *Credit earned program: Number of credits: Indicate corresponding number. External Approvals Credit earned duration: *Program Goal: *State Approving Agency: Select Semester or Quarter. Select from the options provided. Only one can be selected. Provider Representative State Approving Agency Status: State Approving Agency Approval Expiration Date: Other State Approving Agency Approved Programs: Department of Education Approved: Community College Chancellor s Office Approved: Community College ID: Is this program listed on another state s ETPL? Provider Representative: Provider Representative Title: Select from the options provided. Select the appropriate date. Provide the corresponding ID number. Enter name of representative. Enter title of representative.

18 Self-Service Section SECTION FIELD DESCRIPTION Provider Representative Application signed date: Date Received by LWIB: Enter date of application. These 2 dates will be the same date. Qualifications, Prerequisites, and Equipment Describe the qualifications of all instructors in 800 characters or less: Target Audience: *Describe the minimum entry level requirements or prerequisites in 800 characters or less: *Describe any equipment used in this program and its adequacy and availability in 800 characters or less: *Please provide a reasonable explanation regarding why this is a new program: Enter detailed information regarding qualifications of instructor(s) conducting program. Enter who is the target audience for this program. Enter detailed information about level of requirements, i.e. GED or if this is an advanced accounting course, and participants must complete Accounting 101 first, providers should indicate that. Enter detailed information about equipment used in program, i.e. hard hats and safety glasses. This refers to the program being new on the ETPL List. For example, you might have offered this training program 3 years ago, but it was not listed in San Diego s ETPL list. Provide a reasonable explanation why this is a new program being added to the ETPL list.

19 CONTINUED After selecting Save, you will be taken to a summary of the Self Service Education Program Details just entered. Verify that all data is correct and scroll down to Program Service Curriculum to begin entering the rest of the required information.

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22 Once the previous sections have been verified, the following sections must be completed before the training program can be submitted for pre-approval: Program/ Service Occupations Program/ Service Cost Details Program/ Service Locations Program/ Service Skills Program/ Service Application Confirmation Program/ Service Review Status More detailed instructions in filling out each individual section can be found in the attachments to Chapter 5 of SDWP s Operations Manual.

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