DETERMINATION DONATION SUBMISSION INSTRUCTIONS

Transcription

1 DETERMINATION DONATION SUBMISSION INSTRUCTIONS The American Cancer Society (ACS) requests all DetermiNation donations be sent to our Shared Services Business Center. The labels for FED EX should read: Deliveries by U.S. Mail should read: DetermiNation Processing Center American Cancer Society 8400 Silver Crossing Oklahoma City, OK DetermiNation Processing Center American Cancer Society P.O. Box Oklahoma City, OK Attached is the three-part Donation Submission Form, which you will complete and send in to the Processing Center with your donations. Please remember to write clearly and legibly when filing out submission forms. Page One: This is a summary page that identifies the event you are participating in and gives a total of the donations enclosed. Page Two: This is the Credit Card Donation section to list all information for credit card donations. Page Three: This is the Cash Donation section. Use this form ONLY to record donor information for cash contributions that have been converted into money orders, and/or for listing donor information that is not provided on a check (i.e., no address, or change of address.) Instruct your contributors to forward all donations directly to you. Do not have your contributors send donations directly to the Processing Center. In order to effectively process your contributions and to ensure accurate and timely postings to your account, it is important that you closely follow the instructions outlined below. Handling Contributions 1) Cash Contributions: DO NOT SEND CASH! Each cash or foreign check/currency gift must be converted into its own individual money order (payable to the American Cancer Society). Complete the Cash Donation section of the Donation Submission Form for all cash contributions to ensure proper acknowledgment of the gift. ACS will not be liable for any lost or stolen cash donations. Foreign Checks/Currency: by definition means any check that is drawn off of a NON-US Bank, OR does not have US dollars imprinted on the check. ( US Dollars may not be hand written on the check). You are responsible for converting this type of donation into US dollars. 2) Check Contributions: Enclose your checks with page one of the Donation Submission Form and mail to the Processing Center address using labels provided by your DetermiNation Event Manager. Checks must be made payable to American Cancer Society. DO NOT: STAPLE OR TAPE CHECKS. DO NOT: SEND DONOR FORMS OR PLEDGE CARDS TO THE PROCESSING CENTER. DO NOT: SEND POSTDATED CHECKS- submit these when the check date is valid. DO NOT: SEND CHECKS DATED 6 MONTHS OR OLDER-these checks will not be accepted by the bank and will be returned. It is important to send in your donations in a timely manner. 3) Credit Card Contributions: Complete the Credit Card Donation section of the Donation Submission Form for all credit card contributions. Be very careful to be accurate and complete when copying the credit card information

2 (name as it appears on card account number, expiration date, $ amount), as errors will result in denied approval. DO NOT SEND donor pledge cards to the Processing Center keep them for your records. Visa, MasterCard, Discover and American Express credit cards are accepted. 4) Matching Gifts are three parts: 1. The original donation to be matched is sent to the Processing Center. 2. Matching Gift confirmation forms/requests are sent with a copy of the donation to be matched to the Processing Center. 3. Matching Gift Company payouts should be sent to the Processing Center. Forwarding Contributions to the Shared Services Processing Center for the American Cancer Society 5) Accumulate your contributions and forward them to the Processing Center. Please allow two-three weeks for mailed donations to appear in your account. 6) Maintain a listing of your contributors until you receive your statement, in order to verify that all of your contributions have been properly posted to your account. 7) Please review checks to ensure they are signed and dated. 8) VERY IMPORTANT: To ensure timeliness and accuracy, please use only the Donation Submission Form attached to submit your donations to the Processing Center. Do not send any listings, donor pledge cards, donor letters, etc. to the Processing Center. These items are not necessary and add to your mailing costs. Keep these on file for your own records. Statements of Activity You can monitor your progress on line by going to your Participant Center and select the "My Progress" icon. All of your gifts will appear in the "Donation History" section on this screen.

3 DONATION SUBMISSION FORM DT Mini Series IMPORTANT: You must enclose this form with every batch of funds you submit to the Processing Center. Without this identification, we will not be able to credit these funds toward your fund raising goal. Participant Information Section In this section, please use the same information entered into your on line registration First Name Last Name Phone ( ) Street Address City State Zip DetermiNation Mini Series In the box below, summarize your enclosed donations. # of Donations Enclosed Payment Type TOTAL AMOUNT Checks/Money Order $ Credit Card $ Grand Total $ Matching Gift Contributions: If sending matching gift contributions to the Processing Center, please send forms with Donation Submission Form. Determination Processing Center Use Only Event: DetermiNation Mini Series Event ID: Code: EVDGENEND - =Division Sequence based on participant's zip code Fund: 1 Participant Sponsor SubSource = Account: Matching Gift SubSource = 11700

4 CREDIT CARD DONATION INFORMATION Your Name: DetermiNation Mini Series Event:

5 For cash donations, please convert each cash donation or foreign currency into its own money order. Complete the form below to ensure proper acknowledgment of the gift. CASH DONATION INFORMATION Your Name: DetermiNation Mini Series Event: