No No No Yes no Yes Yes Yes Stored in check in record. Only in the 856. Yes No Yes SCP only. Mixed: use for loads of e-monos

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1 1.1. Does your local system use separate records or does it embed the data in the bibliographic record? 1.2. Are for serial current receipts stored in the same area as summary data? 1.3. Do all bibliographic records for all formats (books, fiche, microfilm, maps, sound recording, etc.) have a record attached to them? (Note: some libraries interpreted to include item records and 856 fields) If not, how does your library record information for formats that do not have a record? 1.5. Does your library record for online materials in the record, or just in the bibliographic 856 field? Does your library use the single bibliographic record approach just for serials? Does your library use the single bibliographic record approach for monographs? Does your library use the single bibliographic record approach for other physical formats, other than print/net combinations? SUMMARY TABLE of HOLDINGS SURVEY RESPONSES Detailed responses are available in the full survey and individual campus response forms. separate separate separate separate embedded separate separate Separate and embedded in separate embedded bib No No No Yes no Yes Yes Yes Stored in check in record Yes Yes Yes Yes No No only serials didn tconsider items to be?) (consider item records as ) Both Both Both Only in the 856 (SCP and new local subscriptions) Yes Mixed Mixed No uses only for Caldocs No--except for caldocs Mixed use print/mfm for govpubs Yes Item records Item records (consider item records as ) Only in the 856 Yes No Yes SCP only No Yes serials in all formats No--except for selected caldocs and fed docs Yes mostly for print/mfm, mfm/mfm. No No Yes but, online have only an embedded 856 yes Only in the 856 Yes 856, 850, 820 yes, except online books and journals online materials counted by title only in the 856 no yes Coverage recorded in 856 blank No, not just for serials yes yes Single record also for net/print gov doc monographs Mixed: use for loads of e-monos Mixed. Mostly mfm Mixed; not for large record loads Mixed, but try to have all formats on one No yes Mixed, but mostly use separate. Exception: gov. docs Yes--microforms yes for all Yes microform serials

2 1.7.2 If yes, how do you indicate the physical format in the record? 1.8 Does your library record in the MARC format? (Although the survey responses may not indicate this, if a III library checks in current receipts using the III Millennium Serials Module, those on the card are encoded in MARC21) , location code Call no. Via codes in the item record for format and location Yes Yes No Partially (summary and current receipts) na Free form statement Location codes, vendor supplied code Use a separate record in the MARC 300 No No No No Yes yes If no 007, assumed to be print. Otherwise, coding in 007 and (under some conditions) 852 subfields Does your library use the MARC format for all formats or for specific formats, such as serials? (See note in 1.8) What fields in the MARC format does your library use? (See note in 1.8) All All Serials summary statements and current receipts LDR, 007, 008, 541, 562, 852, 853, 863, 866, 867, 868, 999 All that apply; 866/7/8 Serials: 853/863 pairs or 866; Current receipts: 85x/86x pairs; 856 in bib. record for serials and Serialmonographs In the past used 590 and 850. Now converting to 852 all Serials: LDR,005,007,008,014, 035, 852, ,901,935,916,917 Monograph: LDR,005,007,008,014, 035,852,901,935 Multi-vol monograph: LDR,005,007, 008,014,035,852, ,901,935 Internet: Leader, 005, 007, 008, 014, If your library does not use the MARC format, then how is your library encoding your?? (See note in 1.8) Local Local/vendor fields Local/vendor fields Local/vendor fields Local/vendor fields Local/vendor field 2. Content and Display Standard - The following section is to help us determine how your library displays information for pieces (items) and summary Questions

3 2.1 Do you use Z39.71 to format Yes Yes No Partially No Na Partially No no Partially displays? At the piece (item) level? Yes Yes No No No Blank No Blank no no In summary statement? yes yes no Yes Blank blank no No no If yes, what level does your library use to record for each bibliographic format? If no, what standard does your library use? Monographs: level 2; Multipart monographs: level 4; Serials: level 3; Nrlf serials: level 4 Monographs: level 1; Multi-part monographs: level 4; Serials: level 3 Blank Serials: level 3 Blank Blank 856: level 3 medium Serials with predictive checkin: level 4 Other unbound tangible serials (excluding newspapers): level 3 Bound stacks serials: level 4 Newspapers: level 2 or 3 Microform serials: level 3 Monographs: level 2 Multipart monographs: level 3 Online only: level 2 Local Local Blank Blank Local Local Z Does your library use captions? Yes Yes Yes and no Yes No Yes Yes and no Yes and no yes yes If yes, does your library use vernacular or English? Does your library use vernacular scripts (e.g. Russian, Japanese) for displaying captions or enumeration? Are legacy data formatted differently from current data? Are there any specific issues with legacy data? Please list Does your library use statements for multi-volume sets? English English Both Both Blank Both Both English English English No No No No No Some No No no no Yes Yes Yes (few) Yes, for item level records No Yes No no sometimes blank blank See full See full survey survey Yes Yes Yes No No No No Yes yes How does your library format statements for multi-volume sets? 853/863 pairs and Local summary Embedded 934 The current data uses the same format as serials. Z39.71

4 2.5.1 Does your library use statements for single - volume monographs? When multiple copies are owned? However, the legacy data have statements: Library has: v.1-10 Yes Yes No No Na No No No no Holdings records, yes; summary, no. Yes Yes Yes No Na No No Yes no No (except Law library) 2.6 Does your library system display all items in the OPAC? Except wd items Yes yes No. A lot of older materials do not have attached records to reflect our exact 3. Local system's capability to output holding information. The following section is to help us determine your local system's capability to output summary and item-level information in general, whether you currently use the capability or not Can your system embed summary data in the bibliographic record? Yes Yes No? Yes Yes Yes Yes Yes yes no What fields and subfields are used? 852 $a,b,c,h,i,z 866$a,z 852 $a,b,c,h,i,z,3 Monographs & collection level: non-marc item record data only Serials & IR: 853/863 $a,i,z pairs or 866 $a,i,z from 866 a Non-serials: non-marc item record data only; 920$a (location)$a(class no) b(cutter) Serials: Non-marc data from checkin record only: 850 Non-serials: 920$l Serials: 850$b (location)$? (summary ) 590 $a. 850 $c, $f, $g, $g, $h, $z 852 $a, $b, $j, $3, $z Marc format fields

5 3.2.1 Can your system output summary data in separate records? If so, can your system output the separate record in MARC21 format? checkin $a(activity)$c (location)$h(call no) f (public note) g() Yes Don t know Yes Yes Yes Yes Yes yes, but not activated Yes Don t know No Yes Yes Yes Yes Yes Yes, according to the manual yes yes 3.3. Can your library output volume and copy data from the item record for monographs? 3.4. Can your system output the data in fields of a MARC record? 3.5 Is there another approach your library takes to output summary and item-level information? Yes Yes No Yes Yes Yes Yes Yes yes, but do not use the copy value in the item record Yes Yes No Yes Yes Yes Yes Yes Yes, but do not use No No Locally massaged No Z39.50 No No Export in Millennium 4. Issues with Regional Library facilities. The following section is to help us understand how local campuses manage information for materials sent to the RLFs 4.1 Are for the RLFs included in your local system? Everyone responded yes except. Merced. The Southern Regional Library Facility shares the same ILS as UCLA 4.2 If so, please describe how Separate Separate Yes Yes Yes Yes? Yes Yes Yes Yes yes Local fields Separate Blank Separate Separate Separate Serials - indicated in field. Monographs -have RLF location

6 5. What Integrated Library System do you use? 6. Name and contact information of local specialist. T. Maw C. Nelson C. Takaro W. Jazayeri, M. Tapper J. Dooley S. Scott R. Finnerty L. Hsiung B.Mallek S. Layne