Just Tell Me, Please, Where Can I Get the Article?

Transcription

1 Layne rdgren and Fran Lane Rasmus 1 Just Tell Me, Please, Where Can I Get the Article Layne rdgren Director of Multimedia Services/Library Systems Francesca Lane Rasmus Electronic Resources Librarian Presentation Overview About PLU Needs Possible Solutions Stepping Stones PLU Solutions List epass Response Maintenance Issues Future Steps Caveat PLU solution t perfect Lack of data standardization About Comprehensive Private University 3,550 FTE Liberal Arts Professional Schools Residential Campus Off-Campus Students Part-Time Professionals formation Resources frastructure Development (1997+) Populate the Network with Resources Needs What journal articles do you have Proliferation of print & electronic journals How do I get them Numerous resources Access options Needs To find out whether the library has an article patrons often must: Check the library catalog Review a print or web-based journal list Search one or more full-text subscription databases The path to locating individual articles is daunting: One-Stop shopping for libraryowned materials Dead ends to full text via online catalogs Access and authentication problematic

2 Layne rdgren and Fran Lane Rasmus 2 Locating Articles: An Obstacle Course Known Citation online catalog Available Authenticate List ILL Citation Found in dex EBSCO ProQuest Lexis-Nexis JSTOR Authenticate Online Print PLU Library Patron Access and Needs (1997) Access to Licensed Databases National Trade Data Bank name & Password Britannica Online Verification FirstSearch Search Cards Verification Generic name & Password PLU Library Patron Access and Needs (2000) Bibliographic Databases FirstSearch, HAPI, Philosopher s dex Directories NTDB Full Text EBSCOHost, ProQuest, JSTOR, E*Subscribe (EDRS), CINAHL, Lexis- Nexis, OED Protected Web Materials Electronic Reserves Language Tapes (RealMedia) Dilemmas Where Are You On Campus Off Campus Who Are You Generic Password dividual Password Our Dilemma s want to know if we have the article they are looking for and range information is nonstandardized and dispersed Data for journals and ranges change frequently schemes vary among vendors Alternative Options List high-use titles only Create static web page lists Link to vendor lists/downloaded vendor lists Use dynamic database FileMaker ColdFusion Catalog journals, adding to serials copy records, adding 856 JAKE (Jointly Administered Knowledge Environment)

3 Layne rdgren and Fran Lane Rasmus 3 What would it take to create the databases Database Data field descriptions Web-searchable Data Serials list from library catalog with title, ISSN, range, and location List of titles, ISSN, and range from full text vendors Standardization Range Table: JSTOR Table: ID EBSCO Table: ID ProQuest ISSN ID Table: Range ISSN LexusNexus Table: ID ISSN PLU Range ID Table: Range ISSN s DateEdited ID ISSN Range DateEdited Range ISSN DateEdited Range DateEdited tes DateEdited tes DateEdited tes tes tes tes What would it take to provide access to data Scripts to: search the database generate results provide database-driven authentication and access MARC 856 tags to journals Stepping Stones Create database with the library's periodical holdings in all formats print microform online full text tegrate epass authentication with database of vendor authentication data (58 records) Add additional individual full text journals from other sources Add 856 tags to bibliographic records But in our enthusiasm, we could not resist a radical overhaul of the system, in which all of its major weaknesses have been exposed, analyzed, and replaced with new weaknesses. Bruce Leverett List Access Enabling Tools MS Office: Access, Excel, Word lists and holdings ranges from vendors ColdFusion Server & Studio LDAP authentication Reference books & tutorials ColdFusion, Access, SQL Access Databases Table: Table: JSTOR Table: Databases ID Support Table: PLU ID SupportPhone Table: ID ProQuest Name ISSN SupportContact Table: ID Lexis-Nexis Range SupportURL ISSN LDAP ID DocumentationURL Table: ISSN Range EBSCO host ScriptFiles ID autho Table: Range ISSN s DateEdited License Agreements password ID Range tes DateEdited timeout ISSN DateEdited fttimeout ISSN Range db Range DateEdited tes topic tes language DateEdited DateEdited tes journal screen tes done tes logo script tes cfmscript

4 Layne rdgren and Fran Lane Rasmus 4 Data Standardization s articles and location capitalizaton punctuation Ranges dates terms: current, present open runs Enabling Static URLs Multiple static URLs database Web page links MARC 856 tags dividual journals One dynamic URL database db Web Page db Library Catalog LDAP Project Directory Services ResNet Electronic Reserves Documentation & Help Computer Support Reference Services Web Support Electronic Reserves PLU epass Enabled Services Registration & transcripts Financial records News distribution ecourse (Blackboard) Threaded discussions Voting, surveys, order forms tranet development Access Always Authenticate Switch Check () Patron Check (LDAP) Get variables Always Authenticate On Authenticated Campus Database Run login script Exit Find Identify Range Database-driven Front-End to Licensed Resources Ranges of coverage frontloaded management database LDAP & epass integration Persistent URL s Find Linking List with Get variables Always Authenticate On Authenticated Campus Database Run login script Exit

5 Layne rdgren and Fran Lane Rasmus 5 Response Top 15 s Accessed at PLU, Economist Wall Street Christian Science Monitor New York Times Harvard Business Review. Newsweek Time Seattle Times US News & World Report Print ProQuest EBSCOHost Lancet (The) The Tangled Webs We (They) Weave... For example: Search EBSCO for ERIC documents Links to EDRS E*Subscribe via ERIC Technical Glitches Handling of keyword searching &, The, 2 letter titles (ex., RN) Large record sets Chunking into screenfuls Improving performance Different authentication schemes = different scripts Spotty technical support from vendors Problems Maintenance title list data and currency Lack of standards ranges titles Downloading of title lists multiple lists multiple formats Update mechanism Unpredictable vendor URL and authentication changes List Standardizing Matching Adding Updating Deleting Databases Adds Deletes Updates changing URLs changing passwords changing scripts Checking Links dynamic test page

6 Layne rdgren and Fran Lane Rasmus 6 Missing Links Standards for vendor representation of holdings terchange standards for ranges Exportable up-to-date data on full text coverage Persistent URLs Standard authentication mechanism support from vendors Links to ILL at dead ends Future Projects tegration with next automated system Link to holdings in the library catalog Tighter LDAP integration Patron privilege refinement tersystem links and passing of authentication Adding usage statistics Migration to SQL Server Links s at PLU: Presentation handout: Contact formation Layne rdgren nordgrle@plu.edu Francesca Lane Rasmus lanerafra@plu.edu