Faculty Disclosure System (FDS)

Transcription

1 Faculty Disclosure System (FDS) Reference Guide: Activity Director / Co-Activity Director 1 P a g e

2 Notification: Assigned as Activity Director / Co Activity Director For purposes of training, we are using the following test activity: Activity: Title: FDS Training 2 Activity Director / Co Activity Director Name: Nicci Astrop Test An will be sent once the Activity Director is assigned. See below. Sample notification Sent: Wednesday, August 26, :01 AM Subject: You have been assigned as an Activity Director / Co Activity Director to FDS Training 2. In order to serve as an Activity Director / Co Activity Director for the FDS Training 2, please go to mycme by clicking on this link to submit your Financial Relationship Disclosure for the activity. Once you have logged in, click on the 'Faculty Disclosure' tab at the top of the screen to access the activity and disclosure information. Login: test1007@ccf.org If you have misplaced or don't know your password: 1. Click on the link above and click the 'Forgot Password?' link. 2. Enter your address and click 'Request Password Reset' button. 3. Follow the instructions in the that will be sent to your inbox. Thank you, The Cleveland Clinic Center for Continuing Education 2 P age

3 Log in Login using this link: If you forgot your password, please use the following password reset link: Once logged in, click on the Faculty Disclosure text link as shown below: 3 P a g e

4 Find Activity For purposes of training, we are using the following test activity: Activity: Title: FDS Training 2 Activity Director / Co-Activity Director Name: Nicci Astrop Test Locate the Activity Title you are disclosing for and click the Disclose button, under heading Available Actions 4 P a g e

5 Step 1 of 8: Activity Director / Co-Activity Director Agreement Please read the agreement and then sign in the box (using mouse or stylus pen). If unable to sign screen, please indicate acceptance by checking the box e-signature. 5 P a g e

6 Click Next Step to continue or Save and Exit if unable to complete presently. 6 P age

7 Step 2 of 8 Declaration. Select applicable statement. Click Next Step to continue or Save and Exit if unable to complete presently. 7 P a g e

8 Step 3 of 8: Terms and Conditions Read and either accept or decline the terms and conditions Click Next Step to continue or Save and Exit if unable to complete presently. 8 P a g e

9 Step 4 of 8: Certify Compliance Read and then check box to certify. Click Next Step to continue or Save and Exit if unable to complete presently. 9 P a g e

10 Step 5 of 8: Authorization and Consent Read and either accept or decline the terms and conditions Click Next Step to continue or Save and Exit if unable to complete presently. 10 P age

11 Step 6 of 8: Commercial Disclosure(s) If you have previous disclosures, you may select them (where applicable) and apply to the activity you are currently disclosing for. Select them from the available list and then click Apply Selected. Please note: If your relationship changes with a company, Directors can update by using the Edit button. If you need to add disclosures, click the Add New button. 11 P a g e

12 Step 6 of 8 Continued: Commercial Disclosure(s) 1. Select Name of Commercial Interest from the drop-down list provided OR 2. If the company is not in the drop-down option, type the Commercial Interest in the text-box provided 3. Select all applicable relationships regarding the company. 4. Indicate how any potential conflicts will be resolved (Check all that apply). 5. Once complete, click Save and Apply. Repeat above process for all relevant Commercial Interests to be disclosed. 12 P a g e

13 Step 6 of 8 Continued: Commercial Disclosure(s) Once completed, a list of your disclosures will be displayed under the heading Assigned Commercial Interest Disclosure(s). Click Next Step to continue or Save and Exit if unable to complete presently. 13 P a g e

14 Step 7 of 8: Review and Submit Disclosure(s) for approval Review information and then click Submit Disclosure if correct. If changes are needed, please use the Previous Step button and edit where necessary. Once submitted, a notification with go to the CME Director for review and approval of the Activity Director / Co-Activity Director. 14 P a g e

15 Step 8 of 8: Disclosure Process Complete Once submitted, the following screen will display. When returning to the MyDisclosures, status will be updated to Submitted which indicates disclosure is waiting on CME Director review and approval. 15 P a g e

16 CME Director: Approval of Activity Director / Co Activity Director. Once approved, the Activity Director / Co Activity Director will receive an confirmation (see example below). Please note: The Project Manager, Coordinator (where applicable) and Accreditation contact will also be copied on the . SAMPLE Activity Director / Co Activity Director Approval Notification: The Accreditation Council for Continuing Medical Education Standards of Commercial Support for accredited providers of AMA PRA Category 1 Credit requires all in a position to influence the content of a continuing medical education activity declare relevant financial relationships. It further requires specification of the method to be followed to resolve all conflicts of interest. Cleveland Clinic Center Policy defines the Center's method for implementation of these Standards. I have reviewed your application for the FDS Training 2. You have successfully met all criteria of Center Policy You are approved as the Activity Director / Co Activity Director for this course. It remains your responsibility to notify this office in writing if there are changes regarding your relevant financial relationships. It will also be your responsibility to screen Financial Relationship Disclosures from all potential faculty members, to resolve all potential conflicts of interest they might have, and to provide this information in a timely way to the CME coordinator working with you on this activity. No one can be considered a faculty member for this activity without your approval. Thank you for your involvement as Activity Director / Co Activity Director. Good luck with this activity. Alex Rae Grant, MD Medical Director Cleveland Clinic Center for Continuing Education Wed Aug 26 10:29:48 EDT P age

17 Upon approval from CME Director, MyDisclosures, status will be updated to Approved which indicates Activity Director/Co-Director can now review/approve submitted faculty disclosures. 17 P a g e

18 Approval History Activity Director / Co Activity Directors are able to review the approval history per example below: Login click faculty disclosure click Approval History text link 19 P age

19 Approving Faculty When ready to approve faculty, login click faculty disclosure click Pending Approvals text link Please note: The number next to the text heading indicates the quantity awaiting action (or history): Please note new feature: There is a 30 second window available for the Activity Director / Co-Activity Director to undo an approve/not approved if necessary: 18 P a g e