New Supplier Registration - Tip Sheet

Transcription

1 Introduction The purpose of this document is to walk through the steps a new supplier must complete to become an accredited supplier for FQM Australia Nickel Pty Ltd (FQMAN). Overview All suppliers that would like to provide FQMAN with Goods, Services and/or Works MUST register on the FQMAN supplier portal. The FQMAN supplier portal is a secure site for suppliers to complete business registration and preaccreditation survey(s), download and respond to Request for Tenders (RFT) and Request for Quotes (RFQ) and manage business information such as certificate compliance. There is a standard that FQMAN suppliers must meet at different stages of the FQMAN and supplier relationship. The more information provided and up-to-date a supplier s information is in our database the better visibility the supplier has to FQMAN. Reminders Please remember to ensure the following: Take the time to ensure accuracy The steps below CANNOT be ignored, missed or skipped Ignoring these steps will lead to FQMAN being unable to review your registration request to become an accredited supplier. The consequences to not doing the steps is re-work (more time required by you) Items Covered in the Tip Sheet Register Steps 1 to 20 Add Contact Steps 21 to 28 Edit Log in Steps Step 29 to 35 FOR ANY FURTHER INFORMATION PLEASE fqmansuppliershelp@fqml.com OR PHONE RNO-PL-TS May 2014 Page 1 of 12

2 Step 1 Go to the FQMAN Supplier web page HOME PAGE AND QUICK OVERVIEW The Default Access tabs across the top of the screen are: LOGIN as an Existing User REGISTER as a New User QUOTES & TENDERS - View online tenders, quotes and bids INFORMATION about the Portal CONTACT US Public Tenders You may view Public Tenders without being logged in or registered. Click on PUBLIC TENDERS to open the menu. There are four types of Tenders that can be viewed: PROPOSED: Public Tenders that are due to be released OPEN: Public Tenders that have been released CLOSED: Public Tenders that are closed AWARDED: Public Tenders that have been awarded RFX/ TENDERS tab will go directly to OPEN Tenders. Enquiries/Contact Us Also accessible on this screen without logging in is a means of contacting FQM Australia Nickel Pty Ltd. RNO-PL-TS May 2014 Page 2 of 12

3 Step 2 Click on the Register tab NOTE: ADDRESSES ARE UNIQUE TO EACH CONTACT. NOTE: IF YOUR COMPANY IS ALREADY REGISTERED, AN REQUEST WILL BE SENT TO THE ADMINISTRATOR OF YOUR COMPANIES WEB ACCOUNT TO ORGANIZE A LOGIN FOR YOU. IF YOU ARE UNSURE IF YOUR COMPANY HAS REGISTERED PLEASE fqmansuppliershelp@fqml.com OR PHONE Step 3 Complete the Register detail Company Details RNO-PL-TS May 2014 Page 3 of 12

4 Select an Industry Category (These are The United Nations Standard Products & Service Codes) Select Occupations Supplier details (only tick if you are sub-contractor) Personal Details for your log in. RNO-PL-TS May 2014 Page 4 of 12

5 Step 4 Click the Register button at the bottom RNO-PL-TS May 2014 Page 5 of 12

6 Step 5 You will receive a welcome with your username and a generic password. Step 6 Go to the FQMAN Supplier web page With your issued log in, complete the LOG IN screen. Step 7 On the left hand panel select My Details Select Edit Company RNO-PL-TS May 2014 Page 6 of 12

7 Step 8 Step 9 Your screen should look like this: Alter any incorrect details & update new fields under this option. This is another access area for documents/files to be uploaded. The following can all be edited modified through Edit Company Details Industry Categories Occupations Documents Price Book Certificates Site Plans Catalogues Supplier Show Case Surveys Contacts Step 10 Details - Check that the information added at registration is complete, and make any changes required and click Save Step 11 Industry category Check that the information added at registration is complete, and make any changes required and click Save RNO-PL-TS May 2014 Page 7 of 12

8 Step 12 Occupations Check that the information added at registration is complete, and make any changes required and click Save Step 13 Documents Select Upload This is where you can upload documents such as: Brochures Contracts Manuals Technical Manuals MSDS Sheets Non-Disclosure documents Safety, Health & Environment (SHE) Policies and procedures Others Step 14 Your screen should look like this Once you have attached the file and completed all the fields click Update / Save IMPORTANT NOTE: IF YOU HAVE MORE THAN 1 DOCUMENT FOR A DOCUMENT TYPE PUT INTO A ZIP FILE AND UPLOAD THE ZIP FILE. RNO-PL-TS May 2014 Page 8 of 12

9 Step 15 Click Close Step 16 Repeat Steps 12 to 15 until all files are uploaded. Step 17 Certificates Select Upload NOTE: CERTIFICATES IN THIS AREA CAN BE UPLOADED INDIVIDUALLY. ENSURE YOU ENTER THE START AND EXPIRY DATES AS WELL AS SELECTING A PERSON. This is where you can upload business documents such as: Certificates of currency External accreditations Business licenses Personal certificates (working at heights, high risk etc.) Repeat Step 17 until all files are uploaded. RNO-PL-TS May 2014 Page 9 of 12

10 Step 18 Supplier Showcase - This area allows further detail on your company. Company Profile Trading Profile Quality Control Capability/Capacity Labour Force Audit Validation Supplier Surveys. Complete each section with required information. Step 19 Notify FQMAN that registration has been completed by ing fqmansuppliershelp@fqml.com Step 20 ADD CONTACT Select Contacts on the far right of your screen From the left hand side of your screen you may select Add Another Contact Step 21 Your screen should look like this: Step 22 Select Add New Contact Step 23 Your screen should look like this: RNO-PL-TS May 2014 Page 10 of 12

11 Step 24 Log in Access Requested? If you want this contact to have login access leave the box ticked. If you want this contact to only be a contact reference for FQMAN un-tick the box. Step 25 Fill in all the person s details Step 26 Do you want this person to receive notifications? If yes select Yes If no select No Step 27 Click Save Step 28 EDIT LOGIN Under My Details select Edit Login RNO-PL-TS May 2014 Page 11 of 12

12 Step 29 Your screen should look like this: Step 30 Change Password Go to Change Password Enter your new password Confirm your new password Step 31 Click Save Step 32 Select Occupations tab Select your occupation from the list below. Click Save once completed. Step 33 Select Certificates tab Upload personnel certificates (high risk licences, working at heights, confined space etc.) Click Save once completed. Step 34 Congratulations you have completed the required areas for registration on the FQMAN portal. If you wish to complete non-required areas please feel free to do so at any time. RNO-PL-TS May 2014 Page 12 of 12