Distribution Policy & Fees Schedule

Transcription

1 Wabasha County Geospatial Data Distribution Policy & Fees Schedule 1

2 Purpose Wabasha County has been working with geospatial data since The Wabasha County Board realizes that geospatial data benefits County staff, as well as other governmental jurisdictions, academic users, the private sector, including businesses, and Wabasha County residents. In 2005, the Wabasha County Board adopted the first GIS Data Distribution Policy and Fees Schedule. A modified, 2006 GIS Data Distribution Policy and Fees Schedule was adopted by the board in 2006, and this current GIS Data Distribution Policy and Fees Schedule is intended to serve as the ongoing model for GIS data distribution. Introduction Minnesota law dictates that all GIS data are public unless private information is co-mingled with it. The government entity is responsible to separate out the private data and make the public data available to the public. Furthermore, government cannot ask the person requesting the data what it will be used for, or limit the amount of data being requested. All of the current Wabasha County data would fall under the public data category. The exception currently is the E911 driveway points, which do contain resident names. These resident names may be obtained from telephone databases, which would include unlisted/non-published numbers, which is would be categorized as private information. However, the AS400 tax database will be updated to include E-911 addresses, which is public information. Wabasha County GIS and The Wabasha County Board of Commissioners have decided that resident name information must be removed from the E911 driveway point database before distribution to the public. Other government agencies, utilities, and emergency services are allowed the resident name information, provided they agree to not release such data. Wabasha County is also allowed by state statute to charge for certain data. This is discussed in more depth in the GIS Data Fee Schedule. The Data Distribution Policies are subdivided into several categories, and explain how data will be delivered by agency: Wabasha County Departments Format Available: Digital (ESRI shapefiles,.dbf or raster) via ArcIMS, which is a web-based viewing platform. Also, in some situations, paper maps. Metadata: Paper maps will contain a brief citation of data s source. Metadata will also be made available on Wabasha County s website at Disclaimer/Data Agreement: None required. GIS Software: ArcIMS, which is a server based GIS viewer, will allow internal departments to view, query, and do simple analysis on GIS data. This viewer can be accessed from any standard web browser (e.g. Internet Explorer) via the Wabasha County Intranet. Fees: None, IF the data/maps are not passed on to the public (public viewing is acceptable). Also, all fees will be waived for external requests of data, provided that the requestor can demonstrate that their use of the data can directly support internal Wabasha County Departments. Support: The GIS department will offer free, unlimited support to all Wabasha County staff during normal business hours. 2

3 Other Government Agencies and Academic Users Format Available: Digital (ESRI shapefiles,.dbf or raster) via or CD-R, and paper/pdf maps. Metadata: MGMG metadata will be required to accompany all digital files. Paper maps will contain a brief citation of data s source. Metadata will also be made available at Wabasha County s website at Disclaimer/Data Agreement: Each Agency will be required to sign a data disclaimer and data agreement form to be filed with the GIS Coordinator. These forms will be updated each time a new dataset is requested, but no more than once every two years. GIS Software: Agency is required to provide it s own software or download ESRI s ArcExplorer via the internet. Fees: None, provided the agency complies with the Data Use Agreement. 1 Support: Limited Other Companies Format Available: Digital (ESRI shapefiles,.dbf or raster) via or CD-R, and paper/pdf maps. Metadata: MGMG metadata will be required to accompany all digital files. Paper maps will contain a brief citation of data s source. Metadata will also be made available at Wabasha County s website at Disclaimer/Data Agreement: Each entity will be required to sign a data disclaimer and data agreement form to be filed with the GIS Coordinator (not necessary for paper/pdf maps). These forms will be updated each time a new dataset is requested, but no more than once every two years. GIS Software: Entity is required to provide it s own software or download ESRI s ArcExplorer via the internet. Fees: See geospatial data fee schedule. Support: None/Very Limited Individuals Format Available: Digital (ESRI shapefiles,.dbf or raster) via or CD-R, and paper/pdf maps. Metadata: MGMG metadata will be required to accompany all digital files. Paper maps will contain a brief citation of data s source. Metadata will also be made available at Wabasha County s website at Disclaimer/Data Agreement: Each entity will be required to sign a data disclaimer and data agreement form to be filed with the GIS Coordinator (not necessary for paper maps). These forms will be updated each time a new dataset is requested, but no more than once every two years. GIS Software: Individual is required to provide his/her own software or download ESRI s ArcExplorer via the internet. Fees: See geospatial data fee schedule. Support: None/Very Limited 1 Government & Academic users are subject to a $15 handling fee, as well as any applicable media, geoprocessing, or digital coordinate conversion fees. 3

4 Internet Format Available: ESRI ArcIMS Internet based interactive map viewer at Wabasha County s website at Metadata: ArcIMS maps will contain links to metadata. PDFs will contain a brief citation of data s source. Disclaimer/Data Agreement: User will be required to click on a link agreeing with the web posted data disclaimer. GIS Software: None Required Fees: None Support: None/Very Limited Re-Distribution Applies to Public and Private Sector re-distribution of Wabasha County data Redistribution will be allowed provided that the requesting agency adheres to the following guidelines: o Agency must sign Data Use and Acceptance Agreement (For Re-Distribution)-see following page. o Wabasha County will not be liable for any errors or omissions. o Fees (if any) will be as shown in existing fee schedule. Government & Academic user fees will be waived. 2 o Private agencies will receive a snapshot of the data as it is on the date it is requested. No updates will be provided for re-distribution without additional fees. These additional fees will be equal to the original fee that was charged. These additional fees will apply to each update. Individuals may not re-distribute any Wabasha County data. Internal Wabasha County departments may not re-distribute any Wabasha County collected/maintained GIS data. Requests for GIS data should be directed to the Wabasha County GIS Coordinator. Data Disclaimer There shall be two different data disclaimers. The disclaimer used depends on how the data will be used. The first disclaimer is for organizations that do not intend to re-distribute the data. The second disclaimer is for users that will re-distribute the data. See following pages for full versions of data disclaimer/data agreement form for Wabasha County digital Geospatial data. 2 Government & Academic users are subject to a $15 handling fee, as well as any applicable media, geoprocessing, or digital coordinate conversion fees. 4

5 625 JEFFERSON AVENUE WABASHA, MN PHONE (651) FAX (651) DATA USE AND ACCEPTANCE AGREEMENT DISCLAIMER: Wabasha County GIS makes no representations or warranties, express or implied, with respect to the use or reuse of data provided herewith, regardless of its format or the means of its transmission. THE DATA ARE PROVIDED AS IS WITH NO GUARANTEE OR REPRESENTATION ABOUT THE ACCURACY, MERCHANTABILITY, RELIABILITY, OR FITNESS OF THIS DATA FOR ANY PARTICULAR PURPOSE. Wabasha County shall not be liable for any direct, indirect, special, incidental, compensatory, or consequential damages or third party claims resulting from the use of these data, even if Wabasha County has been advised of the possibility of such potential loss or damage. These data may not be used in states that do not allow the exclusion or limitation of incidental or consequential damages. DATA AGREEMENT: The Data described below covered by this license is copyrighted material. The LICENSEE shall not permit access to the Data or transfer the Data, in whole or in part, including any derivative works or products generated by combining the data with other data, to any other party or location, without prior consent of Wabasha County GIS. Any requests for access to or use of the data shall be referred directly to Wabasha County GIS. DESCRIPTION OF DATA: I have read and understand the preceding information. I accept this agreement and the data, copyright, and disclaimer information contained herein, and I acknowledge that I am authorized to execute this document on behalf of the requesting organization or entity., NAME OF LICENSEE LICENSEE ORGANIZATION Signature: Title: Date: 5

6 625 JEFFERSON AVENUE WABASHA, MN PHONE (651) FAX (651) DATA USE AND ACCEPTANCE AGREEMENT (FOR RE-DISTRIBUTION) DISCLAIMER: Wabasha County GIS makes no representations or warranties, express or implied, with respect to the use or reuse of data provided herewith, regardless of its format or the means of its transmission. THE DATA ARE PROVIDED AS IS WITH NO GUARANTEE OR REPRESENTATION ABOUT THE ACCURACY, MERCHANTABILITY, RELIABILITY, OR FITNESS OF THIS DATA FOR ANY PARTICULAR PURPOSE. Wabasha County shall not be liable for any direct, indirect, special, incidental, compensatory, or consequential damages or third party claims resulting from the use of these data, even if Wabasha County has been advised of the possibility of such potential loss or damage. These data may not be used in states that do not allow the exclusion or limitation of incidental or consequential damages. DATA AGREEMENT: By acceptance of this agreement, LICENSEE acknowledges the intention to re-distribute this data, with or without modification, to other users. This data provided by Wabasha County to <ORGANI Z AT ION>, is current as of <D ATE>. No updates will be provided unless requested in writing, and additional fees will apply. Wabasha County shall in no way be held liable for any damages as a result of re-distribution of this data. DESCRIPTION OF DATA: I have read and understand the preceding information. I accept this agreement and the data, copyright, and disclaimer information contained herein, and I acknowledge that I am authorized to execute this document on behalf of the requesting organization or entity., NAME OF LICENSEE LICENSEE ORGANIZATION NAME>, <COMPANY> Signature: Title: Date: 6

7 Wabasha County Geospatial Data Fee Schedule (Effective Jan. 1, 2008) Introduction Minnesota Data Practices Act allows government agencies to charge for making, certifying, and compiling copies. It also allows for fees to be charged when the data has commercial value and significant public funds have been spent by the agency for this purpose. That has been kept in mind when compiling the Wabasha County Geospatial fee schedule. Paper Maps (All maps printed are full color) Fee Paper Maps 8.5 X 11 $1.00/page Paper Maps 11 X 17 $2.00/page Paper Maps up to 36 X 36 $5.00/page Mylar Surcharge $2.00/page Mailing Fee $1.00/page Map Creation Fees (does not include map printing time) Fee Less than 10 minutes $6.00 Greater than 10 minutes, but less than 30 minutes $15.00 Greater than 30 minutes (cost is for each additional 30 minutes or part thereof) $15.00 Mylar Surcharge $2.00/page Digital Data Types 3 Data Type 4 Data Development Cost Recovery Fee 5 (In Addition to Handling and Reproduction Fee) Parcels - boundaries and attributes SHP/GDB/DWG $75.00 for the entire county Road centerlines - lines and attributes SHP/GDB/DWG $75.00 for the entire county Driveways - points and attributes SHP/GDB $75.00 for the entire county Soils - boundaries and attributes SHP/GDB/DWG $75.00 for the entire county PLSS - Features as available SHP/GDB/DWG $75.00 for the entire county High Resolution OrthoImagery SID/TIF $500 per section/$5,000 per twp./$15,000 for County Other Files None Data Delivery Fee File(s) - 5 MB Maximum $0.00 Mail CD/DVD $2.00/per CD/DVD Handling & Reproduction Fee (applies to all digital datasets) $15 per dataset Digital Data Coordinate Conversion $10 per dataset 3 See metadata at for characteristics of available data, as well as a complete list of geospatial data available from Wabasha County. 4 SHP=ESRI Shapefile format GDB=ESRI file geodatabase format DWG=CAD drawing file format SID/TIF=Imagery Formats 5 Data Development Cost Recovery Fee will be waived for all government and academic users; however, a Handling and Reproduction Fee of $15 per dataset will apply to all users/licensees. GIS Data Request Form See next page for full version of data request form for digital GIS data. 7

8 625 JEFFERSON AVENUE WABASHA, MN PHONE (651) FAX (651) DATA REQUEST FORM FOR GIS DATA Licensee Name: Title: Date: Organization: Address: City: State: Zip: Phone (daytime): - - Fax: Organization Type: Data Requested Fee: Be sure to include handling and Fee: reproduction fee of $15 for each file Fee: Fee: Fee: How would you like to receive your data? See page 7 for data available and associated fees 6 Mail CD Pick up CD No Additional Fee $2 Additional Fee No Additional Fee Total Fees: Data Projection By signing below, I acknowledge that I have read, understood, signed, and enclosed Wabasha County s GIS data use and acceptance agreement as well as the instructions for the Wabasha County data request form. Signature: Date: 6 Page 7 of the Wabasha County Geospatial Data Distribution Policy and Fees Schedule contains information about the data available and the associated fees. 8

9 WABASHA COUNTY DATA REQUEST FORM FOR GIS DATA INSTRUCTIONS PLEASE BE SURE TO READ THE FOLLOWING INSTRUCTIONS CAREFULLY Below are descriptions of how each section of the WABASHA COUNTY DATA REQUEST FORM FOR GIS DATA should be completed: Requestor Name and Contact Information: Be sure to thoroughly complete this section of the form. It is especially important to include a daytime phone number in case we have questions. Also, please enter an address if you wish to have the data ed to you, or your address if you wish to have the data sent via USPS. Organization Type: Please enter one of the following four options: Government Agency (this includes first responders & academic users), Other Company, or Individual. Fees are determined by organization type. Data Requested and Fee: Please review the fee schedule for datasets that are available. You may also review the metadata section on the Wabasha County website at for a complete list of datasets available. How would you like to receive your data?: Please check one box only. Total Fees: Please total all fees, including map data re-projection fee, if applicable (see below) Also, if you are receiving digital files, be sure to add a $15 handling & reproduction fee to each dataset. Data Projection: Please enter the projection/datum/coordinate system. If you wish, you may have the data re-projected from the Wabasha County Coordinate System for a fee of $15 per file. Enter the projection as well as the coordinate system/datum for special requests. ADDITIONAL INFORMATION Please note that data/maps will not be released until payment is received. Cash or checks are acceptable methods of payment. Checks should be made out to Wabasha County Auditor/Treasurer. Legitimate businesses may be invoiced for their purchases. All requests for digital data will require submission of the Wabasha County Data Use and Acceptance Agreement. Without a completed and signed copy of this form, data cannot be released. Any incomplete forms will be returned to the requestor. If mailing the form(s), please be sure to include a check for the total amount, MADE PAYABLE TO WABASHA COUNTY AUDITOR/TREASURER, and mail to the following address: WABASHA COUNTY GIS 625 JEFFERSON AVE. WABASHA, MN Any questions about this form should be directed Wabasha County GIS at