February evoucher Tips. Please mute (or *6) your phone during the webinar. Unmute when you have a question!

Transcription

1 February 2018 evoucher Tips Please mute (or *6) your phone during the webinar. Unmute when you have a question!

2 When can I get paid? Interim Vouchers Every 4 months or when fees hit $4,000. No permission needed. Urban myth = Case needs to be designated as complex.

3 From the Court: Counsel are encouraged to submit interim vouchers, as allowed by the Court s Standing Order Claims for compensation should be submitted no later than 45 days after final disposition of the case. Any voucher later than 180 days after final disposition of the case must be accompanied by a Statement of Exceptional Circumstances, setting forth the reasons for the late submission.

4 How can I get paid more quickly? Top 3 things that slow payment of vouchers: 1. Fees exceed cap & no CJA26 has been submitted. 2. No prior authorization (or not enough authorization) for service providers. 3. No description of services provided: discovery review.

5 discovery review Include some quantitative information: number of pages, length of audio tapes, bates no. ranges, etc. Include some qualitative information: witness statements, search warrant applications, lab reports, etc.

6 Attorney Fees Less than $10,300 $10,300- $39,000 More than $39,000

7

8 CJA26 WHEN to file a CJA When an interim voucher exceeds the cap. (Ask for $0 and will remain open-ended request.) File the CJA20 and the CJA26 at the same time. --or-- 2. At time of final voucher. (Ask for the difference between the total amount of attorney fees--for the entire case--and $10,300.)

9 $10,300 - $39,000 CJA26 HOW to file a CJA26. Can either answer the questions on the form or can upload a letter or motion to the Documents tab. Standard: Extended or complex case and the excess payment is necessary to provide fair compensation. Guide defines those terms.

10 More than Case *Attorney fees & expert fees $39,000* Budget As soon as reasonably believe.. 1. Contact Court (CRD) or Laura. 2. Contact Case Budgeting Attorney. Cari Waters (303) You will receive Case Budget Order by Authorizations in evoucher will be updated for you.

11 How do z I get help with the case? Get permission from the Court before expert starts working. Make sure expert knows the limit. Can ask for more. Will receive automated when approved. Let us know if expert is new not listed so we can get billing set up.

12 If do not ask before, must meet exigent circumstances standard. Timely procurement of necessary services could not await prior authorization.

13 Authorizations for service providers 1. Open the appointment. 2. Click on Create Auth. 3. Choose either Create New Authorization or Request Additional Funds. 4. Fill in blanks. Pick Service Type from drop down menu. 5. Hit Create Authorization and submit.

14 If requesting additional funds:

15 The other side of the coin: creating CJA21s 1. Open the appointment. 2. Select Create CJA Choose Use Existing Authorization. 4. Pick the Authorization that matches the services. 5. The Authorization will be highlighted. Fill in the blanks. 6. Click on Create Voucher and submit.

16 How do I know how much I ve spent or how much I have remaining?

17 Deleting

18 Associate z Counsel Co-counsel No prior permission from Court required. (Unless not an assoc/partner of panel counsel.) Performs discrete tasks, such as a research project. No court appearances. No duplicate billing with panel counsel. Time is included (& designated as assoc.) on panel counsel s CJA20. Time counts toward $10,300 cap. Prior permission from Court required: (File a motion w facts to meet standard of extremely difficult case & interests of justice. ) May bill for same conference, client meeting, court appearance. Must be panel counsel (unless extenuating circumstance.) Court appearances ok. Submits separate CJA20. Has separate $10,300 cap.

19 Expenses More than $500 ask for permission to spend in advance. More than $50 upload a receipt/invoice. 1. Click on Documents 2. Click on Browse. 3. Double click on your file name. (file location will appear in File box) 4. Fill in Description 5. Click on Upload (description will appear) 6. Click Save at bottom of screen.

20 It won t let me submit a voucher because of something about dates. 1. Find the beginning and ending date of your Services by going to the Services page and clicking on Date. 2. Repeat for Expenses. 3. Go to Claim Status and see if your Start Date and End Date match the dates you found under Services and Expenses. If not, change it. 4. If all else fails, mark it as a Supplemental Payment, write a note of explanation, and submit it.

21 Where s my voucher? If an appointment has disappeared from Appointments List on your homepage:

22 I want to print out my voucher so I can read it on paper. 1. Open the voucher. 2. Go to the blue column on the left side of the screen. 3. Click on Form CJA20 (or CJA21) 4. Right click & print.

23 Check your CLE credits 1. Go to My Profile. 2. Scroll to bottom of page to Continuing Legal Education. 3. Click View. 4. Sort by Date. 5. Look at appropriate date range. (CJA year starts 7/1)

24 Resources CJA Resources section of Kansas FPD website

25 Audit Assist Will have to turn off pop-up blockers for the evoucher website.

26 Resources

27 Resources Criminal Justice Act, 18 USC 3006A Guide to Judiciary Policies Tenth Circuit CJA Plan and Policies