Finance Department Visa Reconciliation

Transcription

1 Finance Department Visa Reconciliation

2 Use Internet Explorer as your browser. Go to and register your card (if your card is already registered, go to slide #6). This is where you will allocate your charges on a monthly basis. Click Here

3 Enter gfu Click Here Enter your card information here Scroll to the bottom of Licensing Agreement and choose Accept.

4 Create a User ID and Password following the guidelines listed on the page. (Go to next slide to continue.)

5 Fill out all of the fields on this page. Enter all of your information paying careful attention to phone number and address as this is how you confirm your identity with USBank if you ever need to call them. Click Here You will now be taken to your main home page showing your account information.

6 Monthly Reconciliation On the 27 th of each month you will receive an from USBank If you do not automatically receive this please contact Purchasing and we will help you set up this notice/ . Go to This is where you will reconcile your charges on a monthly basis.

7 Skip this page if you just registered and are already signed on to USBank Access Online. Click Login Enter gfu Enter user ID Enter Password Contact Purchasing if you do not have a User ID or Password. If you have previously logged in and forgot your password, use the Forgot your password? link or call the 800 number on the back of your GFU Visa

8 Click Transaction Management

9 Click Transaction List

10 Your Card Account Summary is shown here. This is where you start the reconciliation steps. Select a transaction or multiple transactions if they use the same accounting string. Click Here Choose Reallocate for one transaction or Mass Reallocate for multiple transactions using the same accounting string.

11 Enter your information in all of the boxes with an arrow pointing to them. You can enter Project and CFI also but it is not required. You have a default string set up please notify us if it needs to be updated. Enter Business Purpose Enter Operating Unit Enter Program Enter Department Enter Fund Enter Account Click Save Allocation

12 Click Here After you have completed all of your Accounting code entries, click on Print Account Activity. Make sure you are doing this for the Billing Cycle that just closed and not the Open Cycle.

13 Your print out will look similar to this. Fill out your name and sign. Then get the appropriate approval signature. Attach all of your receipts for the corresponding transactions and turn in to the Finance office by the 5 th of the following month.

14 Logout of your online session. Repeat all of these steps at the end of the month. For any questions on this process on general help/questions with your GFU Visa, contact Kathi Becker or Matt Hammar in the Finance Department.

15 GFU Visa Tips Keep your card secure and do not let anyone borrow your card. Your GFU Visa is in your name and you will need to call USBank directly for disputing and verifying charges. You will also need to call USBank directly to reset your sign on password if you have forgotten it and the Forgot your password? link does not work this number is also located on the back of your card. Call USBank if you have a planned trip and will be traveling outside the United States. This will help prevent your card from being declined. Reconcile your month end statement on time this will help ensure your card is available for use. Set up Accounting Code Favorites to help expedite the reconciliation process. The phone number tied to your card is the number you provided on your Visa application you may need this if you have to call USBank You can update your address, phone number and notifications with the My Personal Information tab after you log in to USBank.