NETFOCUS Unit Supply Binder - Tab 3-16

Transcription

1 20SEP17 NETFOCUS Unit Supply Binder - Tab 3-16 SUBJECT: How To Register for Electronic Data Access (EDA) PURPOSE: To inform NROTC Unit Supply Technicians how to register for Electronic Data Access (EDA). OVERVIEW: Orders placed on DD Form 1155, Order for Supplies or Services, and modifications made on Standard Form 30, Amendment of Solicitation/Modification of Contract, under the unit s Educational Service Agreement(s) (ESA(s)), must be reported in Electronic Data Access (EDA). The information contained in this Tab provides procedures for registering in and gaining access to EDA. ACTION REQUIRED: How to Register for Electronic Document Access (EDA) Note: This is intended for Supply Techs at NROTC units so that they may upload DD 1155s issued under Education Service Agreements to EDA. 1. Complete a DD 2875, SAAR, for authorized access to EDA. Do NOT use a SAAR-N form. Please see pages 6-8 of this document for instructions on how to complete and route the SAAR. 2. Once you have your completed and signed SAAR, log into WAWF. 3. Add roles: (Continued on the next page.) Page 1 of 9

2 4. Click on EDA Role : (Continued on the next page.) Page 2 of 9

3 5. Click on Lookup. In new window, enter for the Command/Service/Agency. Click Search. Click on US Navy\BUPERS\Naval Service Training Command (NSTC) (Continued on the next page.) Page 3 of 9

4 6. Choose the Contracts, Upload/Inactivate Contracts, and Upload Attachments/Admin Docs checkboxes. After choosing each of the last two checkboxes under Special Roles, you will have to enter your DoDAAC (twice). Your DoDAAC will appear under each of the two checkboxes. Enter YOUR DoDAAC here If you issue DD 1155s for more than one DoDAAC, you have to register for each DoDAAC for which you issue DD 1155s. YOUR DoDAAC should appear here. Page 4 of 9

5 Enter this justification here for YOUR DoDAAC. Browse your computer for your signed and completed EDA SAAR and upload it. 7. Scroll to the bottom of the page and click Save. If you use the Back button without saving, your progress will be lost. 8. On the next page, scroll to the bottom of the page and click Submit. If you use the Back button or log off without submitting, your progress/registration will be lost. 9. You, your supervisor, and the EDA administrator should receive s regarding your EDA registration. Your supervisor must approve the role in WAWF, but he or she does not require a WAWF account to do so. After your supervisor approves, you will receive an letting you know your account is pending activation by the EDA administrator. After activation, you ll receive another notifying you of activation. 10. Questions should be directed to kevin.g.robinson@navy.mil. Page 5 of 9

6 How to Complete SAAR for EDA Get the DD 2875, System Authorization Access Request (SAAR) here: NOTE: The SAAR must be digitally signed with a PKI certificate by all parties. NOTE: Do NOT use Adobe Reader DC. Use Adobe Acrobat or an earlier version of Adobe Reader to sign the SAAR. Here's a link where you can install Reader XI (11): - Choose your operating system (e.g., we have Windows 7 here). - Then choose English (obviously). - Then choose Reader English for Windows. Follow the instructions for downloading and installing, or they can be found here: (the example shows Reader DC being downloaded and installed). You may or may not have to have your university IT department help you with this if you don't have admin rights on your computer. Each person must fill out each section in the proper order as instructed on the following pages. If any person goes back and fills in or corrects blocks after that person has digitally signed the form, all signatures become INVALID. If corrections have to be made after signatures are applied, start the form over from scratch. 1. User completes top portion of DD 2875 and Part I and block Supervisor completes blocks 14 20b. 3. Security manager completes Part III. 4. User sends via AMRDEC SAFE ( selecting the Encrypt message when possible box in the Setting section of the AMRDEC upload page, to NSTC Comptroller (Anne Hemingway, anne.hemingway@navy.mil). 5. NSTC Comptroller will electronically sign and forward to the Information Assurance Officer (NSTC_NROTC_IAM@navy.mil) for completion and signature. 6. Signed SAAR will be returned by IAO to user via AMRDEC for additional signatures and then for upload into WAWF when the user registers for an EDA account. Please see following pages for more specific information on how to complete the SAAR for EDA. Please contact Kevin Robinson at kevin.g.robinson@navy.mil or x 447. Page 6 of 9

7 Fill in the date in the required format (e.g., ). Check Initial if this is the first request. System name is Electronic Document Access (EDA). Location is Ogden, UT. - EDA user fills in Part I with user's information, except for block 11. Be sure to fill in block User also fills in block 13 with the following text: "Access to EDA with the ability to view contracts and upload contracts and attachments for [insert your DoDAAC(s)] is necessary for the performance of assigned duties." - EDA user THEN signs digitally in block Supervisor checks box Authorized in block Supervisor checks box Unclassified in block Supervisor checks the box in block 16. Leave block 16a blank. - Supervisor completes blocks 17, 19, 20-20b, and THEN signs block 18. These blocks (Information Owner and IAO blocks) are completed by NSTC. Page 7 of 9

8 This block automatically fills when user types in name on page 1. Leave this blank. Unit's security manager completes Part III. If unit does not have a security manager, NSTC will complete Part III. Page 8 of 9

9 Points of Contact: Kevin Robinson Contract Administrator x447 Jerry Long N4 Logistics Director x454 Page 9 of 9