Metadata in a minute: brief descriptions to promote access

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Santa Clara University Scholar Commons University Library Information Services 9-7-2009 Metadata in a minute: brief descriptions to promote access Nadia Nasr Santa Clara University, nnasr@scu.

1 Santa Clara University Scholar Commons University Library Information Services Metadata in a minute: brief descriptions to promote access Nadia Nasr Santa Clara University, nnasr@scu.edu Follow this and additional works at: Part of the Library and Information Science Commons Recommended Citation Nasr, Nadia, "Metadata in a minute: brief descriptions to promote access" (2009). University Library. Paper Presentation given at 2nd annual meeting of the Eastern CONTENTdm Users Group, Whitney Humanities Center, Yale University, New Haven, CT. This Presentation is brought to you for free and open access by the Information Services at Scholar Commons. It has been accepted for inclusion in University Library by an authorized administrator of Scholar Commons. For more information, please contact rscroggin@scu.edu.

2 Metadata in a Minute: Brief Descriptions to Promote Access Metadata Decisions Panel Eastern CONTENTdm Users Group Meeting 10:45 11:45 am, August 7, 2009 Nadia Nasr University Archivist & Digital Collections Librarian Albert S. Cook Library, Towson University

3 Why We Call These Our Pilot Digital Collections Metadata Decisions Panel Eastern CONTENTdm Users Group Meeting 10:45 11:45 am, August 7, 2009 Nadia Nasr University Archivist & Digital Collections Librarian Albert S. Cook Library, Towson University

4 Student Newspapers MARC & Dublin Core I o)ower1!ght, 1U~tr1-lO r lsi~ I I' ago:!.. ~1.1'= 3 Plge 1 I'~OP!'I.. ~~'= 0 Pago "'! P:~oes rsg~ 9 I' ago 1U.. ~1.1'=11 Plge 12 P~OP1.'t rss~~ 14

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5 Student Newspapers MARC & Dublin Core... h "f (..... tl "f i... ~~- di'ij"'i\v! "l'"''ui.vri n:uyiirr. ':' ~1.(: t.-.n-.; 1 '.'d.ot: t,-.n" Rt! ~'lll'\l 2 11,1l vl 5 I Q iu\ dll ) t ltla,.._,.,..,!!...,. f+llhll,.lll:ll -, ~, ''"' \'. - ~, '"" ~" : o; II lji! T.v,, t : l.lh l lllll'.'l:t.dy,._.ur ~j l..,_ tl'l'>lotijitluu >/, II ; 2C :;7 o.'l'l, ollloootlon s "\rb,;" it.. lnr.l'ltlnt~ c ~,oon.jni ;ersity <D sr~ I L:!:!. 1!51j2:~ "v' it" ""'"' ru ll::. :. 1.,.. '" ~- 1 I'. '''.-J"..1, t) 1 )15 "\e! l o~l lit u:ijid,~r ~ ''1 l11: I. II " ~!hurl ::;, :':u 1: I t 1 ;. It 1. I vo.., 7-+ ro... 'H t.uo.r.., : "'= )t <Jinning... i th J.an. -~~6 :olume...a'y1!13ring v: u dn::j: a ::l. ;1,' ' 1 -VI " " ' "lt\l 'i,.;w : '.Yo:!Oll" "0 thfi-.>1 ' -.. ~IT ' V.N t f\ )\tlrint: '.J..N '.<(i-h im=r. :,~ t: and SW...,. ; c-...-.,. _..;.' ~...,,.,.... ""'""" "'"' , >~> "U ' and SW" Identifier Tl :2<;.,.,.., v-inr. lssue Tovrert;ht ( 1-26 ol.7:,. :. 3. 1::1 Wt!ln1"r. " 1,, titj, Print Description "'U twt o,~ultu"'r.. ~.,.. un ':l:.o,., Ori Q ina i3 1-P 31 Q ~ dicjt.al docjm e nt_, 1C.2S bv 14 indus VIlli p rint hill size or c.an be shrunk t o p rint to s:and.ard p-in-:lnij siu of 8. 5 x 11 ind\es. Towson Un versitv 200, ' Coli <; 1to..dcn t n cwsp6pct'$ ond pcdodicob "I)' 14 ~4 ~. 9J 1 Ke onq Tnwttnn!In ""'"~ ity Ar hiup~ To wson Un versity Insti:utional R~p:~ s ito v To wson Un versity S tjd~n: Newspaper Collectior

6 Student Newspapers MARC & Dublin Core Metadata Field Identifier (dc:identifier) Issue (dc:title) Print Description (dc:description) Publisher (dc:publisher) Date Issued (dc:date-issued) Type (dc:type) Format (dc:format) File Size (dc:format-extent) Language (dc:language) Appears in Collections (dc:relation- IsPartOf) Data Source Filename extracted by Template Creator 245 field of MARC record + date of issue (YYYY-MM- DD) Statement regarding print dimensions, added using Template Creator 260 field of MARC record Hand keyed, transcribed from issue in hand Controlled vocabulary Extracted from file by Template Creator Extracted from file by Template Creator Batch added using Template Creator In house controlled vocabulary

7 Student Newspapers Future Directions Continue to collect full-text PDF versions (2006-present) Retroactive digitization & OCR of print versions not covered by paper index ( ) Digitize & OCR everything else ( ) Explore potential of and needs for sharing with union catalogs

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8 Photographs Collection Existing & Created Descriptions...,...._...,., ~... ~... - _,... *"' c t.... ~... ~ :. - "~... 1'~.I... "'''t_. ~ I> ~... w..,.., $ ~---u:-._...,..,.. J...,. f".-.~ "(,1";.. -~;..; " tll,...,1!.t.. t...,.,., ;- '"" "4~ I "~-toto,.,...,., ( 1 <1 ot "'' " " II.l<ott ".dl > IY >. $,o\o - " " '".' " "' ~~-... ~......, ~... ~... ~ J~.~.; ~~..,..,...,..,.. r : "' " '" ~"..., ;.1...,..: :... :-._.,,~"~"'"'... ~ t -. ~l<lt>..,...,,...., ,,..,...,..., ''~~ l'!!llll'!ll~~~l'/l.. t;\0 II~O'CIIIII),.A ''' riy., 'IfV ~tl"th.'i" 1~ ),- """'*'~" ' ;-, "to" '.... n.lul..,ol ""-.,,1 ll )1. I, I lol, ""'",.t. <;,.t. I)I,Jli,.O,._,,,1,..; ' ' '\ 1:... " o l II- f"o '"",, I I, " "' I t '".. o l II- tl, I ' J""'I''' ~.. 1,,I,'.,.:.JI I -,,.,, '' :..,.: r,,,.

9 Photographs Collection Dublin Core Metadata Field Identifier (dc:identifier) Title (dc:title) Creator(s) (dc:creator) Subject(s) (dc: subject) Names (dc:subject)& Campus Building or Location (no DC map) Description (dc:description) Publisher (Digital) (dc:publisher) Data Source Filename extracted by Template Creator Transcribed from reverse of photograph Photographer, if identified on photo Thesaurus for Graphic Materials II (included with CONTENTdm) Controlled vocabulary generated from in-house resources (catalogs, etc.) Transcribed from reverse of photo or generated by metadata creator Batch added using Template Creator

10 Photographs Collection Dublin Core (continued) Metadata Field Date Created (dc:date created) Date Digitized (dc:date available) Original Format (dc:formatextent) Digital Format (dc:formatextent) Source (dc:source) Relation (dc:relation-ispartof) Rights (dc:rights) Data Source Hand keyed by metadata creator, if known Hand keyed based on file properties Statement regarding original dimensions Extracted from file by Template Creator Physical collection In house controlled vocabulary Rights statement batch added using Template Creator

11 Photographs Collection Future Directions Digitization-as-description no existing full inventory Continue to digitize processed (mounted & identified) photographs Re-house chronologically from filing cabinets into boxes Sort unprocessed photographs by size, assign numbers, & continue digitization-asdescription Explore potential of and needs for sharing with union catalogs

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12 Theses & Dissertations MARC & Dublin Core ~p«eh tor word r«ooniti.,., M 'li ii'i(j.... I '~ l.. ~.:;o r-c n ~" '5 r.,, '~ o ' I"J(~ A...,.,j r.u t1...,~,,!"._, IZ I'J,. 1' 1 r.~, t5... I"',,,. 11 l~ ~m-r (."(JU.:G :rcu!kl'.n:sr.ll03 \!-llll!:l\101

13 Theses & Dissertations Networked Digital Library of Theses & Dissertations 14 Dublin Core elements recommended in the ETD-MS: Interoperability Standard for Electronic Theses & Dissertations

14 Theses & Dissertations MARC & Dublin Core 14 NDTLD DC dc.title dc.creator dc.subject dc.description, & -abstract dc.publisher dc.contributor dc.date dc.type dc.format dc.identifier dc.language dc.coverage dc.rights dc.thesis.degree

15 Theses & Dissertations MARC & Dublin Core +4 elements Note (no DC map) Date Issued (dc.date-issued) File Size (dc.format-extent) Appears in Collections (dc.relation- IsPartOf)

16 Theses & Dissertations MARC & Dublin Core Metadata Field Identifier (dc:identifier) Creator (dc:creator) Title (dc:title) Subject(s) (dc: subject) Physical Description (dc.description) Abstract (dc.descriptionabstract) Note Dissertation Note (no DC map) Publisher (dc.publisher) Data Source Filename extracted by Template Creator 100 field of MARC record 245 field of MARC record 6XX field(s) of MARC record 300 field of MARC record Copied from abstract supplied by student 500 field of MARC record 502 field of MARC record 710 field of MARC record (Added Corporate Author)

17 Theses & Dissertations MARC & Dublin Core Metadata Field Thesis Committee Members (dc.contributors) Date Issued (dc.dateissued) Date (dc.date) Type (dc.type) Format (dc.format) File Size (dc.format-extent) Language (dc.language) Rights Appears in Collections (dc.relation-ispartof) Data Source Controlled vocabulary generated from in-house resources (catalogs, etc.) Transcribed from title page of thesis/dissertation 260 field of MARC record Controlled vocabulary File type extracted by Template Creator Extracted from file by Template Creator Hand keyed General rights statement In house controlled vocabulary

18 Theses & Dissertations Continue to collect dissertations & theses MARC & Dublin Core Make the collection public Link MARC record to electronic version in CONTENTdm Explore potential of and needs for sharing with union catalogs

Connexion Digital Import Metadata Crosswalk Map MARC to Qualified Dublin Core Sorted by MARC fields (Last updated: 3 March 2008)

Connexion Digital Import Metadata Crosswalk Map MARC to Qualified Dublin Core Sorted by MARC fields (Last updated: 3 March 2008) MARC tag Indicators #= blank;? = any Subfields Dublin Core Element 008 null