Relax Into Realtime. Setup Use Live Suggestions in Realtime Setup Sources Using Brief It... 13

Transcription

1 Relax Into Realtime Translation accuracy is critical to realtime confidence. None of us is perfect nor can we anticipate or be prepared for every eventuality, so when translating in realtime, it s critical to be able to fix inaccuracies on the fly to produce the best possible product. In this class you ll learn about three key features that quickly enable you to improve your realtime results:

2 Relax Into Realtime Live Suggestions Setup... 3 Use Live Suggestions in Realtime... 6 Brief It Setup... 6 Sources Using Brief It AccelerWriters Identify the Need for an AccelerWriter How to Record an AccelerWriter Test Your Recorded AccelerWriter Pre-recorded AccelerWriters Available via Exceptional Extras...16 Page 2 of 18

3 Live Suggestions One reason that some reporters are uncomfortable with the idea of providing realtime, especially when outputting to realtime receive viewing applications, is that they don t like anyone to see their mistakes. If features that help improve your accuracy (such as True Stroke Drag/Drop, Drag/Drop Analysis, Suffix Drag, Phonetic Translation and the ability to define on-the-fly via Power Defines or Scan Defines) do not provide sufficient comfort, the immediacy of Live Suggestions to correct on the fly with a single stroke can be that final element to bring the confidence required in your output. Set up: 1. Select Live Suggestions feature in Translate Options a. Do one of the following: If you will not be translating immediately, from Manage Jobs, click Tools, Options, Translate (Alt+t, o, t). If you plan to begin translation after setting this option, open the Translate dialog via one of the following methods Click the Translate button on the Function Bar. Press Ctrl+t. Click Function, Translate & Edit. b. Click Options, then click the Realtime tab. c. Under Realtime Aids, select Live Suggestions. NOTE: The Live Suggestions option is selected by default. If you prefer not to use Live Suggestions, you can de-select this option. 2. Set View for Live Suggestions in Translate & Edit a. Live Suggestions are displayed in the Brief It pane. The Brief It pane is set by default to auto-open when starting Translate & Edit. To make sure that Auto Open Brief It is selected, open any file in Edit and then click Tools, Options, Pane Options, Brief It (Alt+t, o, Enter, b). You can click the Auto Open Brief It option (Alt+a). Page 3 of 18

4 b. With the Brief It pane open, click the Filter drop-down menu and select Live Suggestions to see Live Suggestions displayed along with other selected Brief It items (Reminder, Personal Briefs, Suggested, Rejected and Used). 3. Set Live Suggestions options: a. Do one of the following: Before starting translation, from Manage Jobs, click Tools, Options, Edit, Brief It (Alt+t, o, e, b). After starting realtime translation, click Tools, Options, Pane Options, Brief It (Alt+t, o, Enter, b), or if the Brief It pane is open, click the Options icon on the toolbar. b. The Realtime Aid Options dialog displays. In the Live Suggestions section: Insert Oops when replacing with a live suggestion Select this option to add an <Oops> format symbol whenever you select to replace an untranslate with a Live Suggestion. As you can for all <Oops> format symbols, this enables you to scan to Live Suggestion replacements, to confirm whether or not the correct change was made. Number of suggestions Select how many suggestions should be offered in the Brief It pane: you can select from 2 to 5 suggestions. The default number of suggestions is 3. Define to Case Dictionary When selecting to define a Live Suggestion, the entry can go into the job or case dictionary. If this option is selected, Live Suggestions that are defined will be defined to the Case Dictionary if you are translating inside a case, and to a job dictionary if you are translating outside of a case. If this option is not selected, all Live Suggestions will be J-defined to the current job s job dictionary. Page 4 of 18

5 Show translated text as first Live Suggestion When selected, any Drag/Drop, Suffix Drag and phonetic translated text will be the first choice in the Live Suggestions list (and Quick Suggest), unless Spell Check thinks the translated text is misspelled. (Misspelled translations, e.g. unrecognized proper names and/or phonetic spellings, will not be offered as the first suggestion.) Live Suggestions favor Select Quality to set Live Suggestions to spend up to 5 seconds looking for suggestions and wait up to 5 steno strokes before ending the search for suggestions. Select Balanced (the default setting) to set Live Suggestions to spend up to 2 seconds looking for suggestions and wait up to 3 steno strokes before ending the search for suggestions. Select Speed to set Live Suggestions to spend up to 1 second looking for suggestions and wait up to 3 steno strokes before ending the search for suggestions. 4. If you wish to define or replace untranslates with Live Suggestions offered during realtime from your writer, you will need to have steno defined as Live Suggestion Replace or Live Suggestion Define commands in a dictionary that has been selected for translation. The Realtime Commands Dictionary has commands for replacing or defining the first second or third Live Suggestion. These entries are: STENO /#1-R /#2-R /#3-R /#1-D /#2-D /#3-D TEXT {Replace with LS1} {Replace with LS2} {Replace with LS3} {Define with LS1} {Define with LS2} {Define with LS3} NOTE: If you set the Number of Suggestions option to 4 or 5, you should create entries in your Personal Dictionary (or the Realtime Commands Dictionary) to enable you to replace or define those Page 5 of 18

6 suggestions during realtime. For example: STENO /#4-R /#5-R /#4-D /#5-D TEXT {Replace with LS4} {Replace with LS5} {Define with LS4} {Define with LS5} 5. OPTIONAL: If you wish to be able to mark an untranslate to be ignored by Live Suggestions, you should insert an entry in your Personal Dictionary (or the Realtime Commands Dictionary) with the preferred steno defined as {Ignore Steno for LS}. NOTE: If was the first version of Case CATalyst installed on a new computer, if you updated from 14.x or earlier to Version 15.03, or if you create a new user after updating to 15.03, the Realtime Commands dictionary will contain the entry /TPHORPBS defined as {Ignore Steno for LS}. If version was installed on your computer and updated to 15.03, the Realtime Commands dictionary in your current user will not contain this entry. When the command is used, CATalyst will search back for the last untranslate, drag/drop or phonetic text in the previous paragraph or page (whichever is larger) and will mark it to be ignored by Live Suggestions. In other words, Live Suggestions will not offer suggestions for that steno for the rest of this job. This option is most typically used by reporters who think of briefs on the fly and wish to define them later via Power Define, vs. immediately via Live Suggestions. Writing a stroke defined as {Ignore Steno for LS} immediately after the steno for the brief would prevent Live Suggestions from offering a suggestion for that untranslated steno. 6. Some reporters prefer to edit via the computer keyboard vs. the steno keyboard. If you wish to define or replace untranslates with Live Suggestions offered during realtime via the computer keyboard, you should assign the following functions to keys in your keyboard map: Replace With Live Suggestion 1 Define Live Suggestion 1 Replace With Live Suggestion 2 Define Live Suggestion 2 Replace With Live Suggestion 3 Define Live Suggestion 3 Replace With Live Suggestion 4 Define Live Suggestion 4 Replace With Live Suggestion 5 Define Live Suggestion 5 Page 6 of 18

7 Using Live Suggestions During Realtime Translation: When you see a Live Suggestion in the Brief It pane that is correct for an untranslate, do one of the following: Write the steno stroke for the {Replace With LS#} or {Define With LS#} command that corresponds to the Live Suggestion you want. Press the key assigned to the Replace with Live Suggestion # or Define Live Suggestion # command that corresponds to the Live Suggestion you want. Right click the Live Suggestion you want and select Replace with this Suggestion or Define this Suggestion. NOTE: If you use any of the {Define with LS#} commands, the global will apply to the entire file. What else should I know about this feature? Untranslates means pure steno or untranslates displayed as text via the Phonetic, True Stroke Drag/Drop, Drag/Drop Analysis or Suffix Drag options. The suggestions may include text that would include surrounding steno, for a multi-stroke definition. If you have time to edit during realtime and you undo a globaled Live Suggestion, and if there are other options available, the suggestion(s) will re-display. Writing an asterisk between steno outlines can interfere with being offered suggestions. Live Suggestions will NOT suggest translate commands like autoincludes, AccelerWriters, number triggers, etc. Brief It Brief It is a translation feature that suggests conflict-free brief forms for words and phrases that you write during a realtime job. As you write multiple steno strokes for words or phrases, CATalyst generates a brief form or reminds you of an existing brief form from a dictionary or recommends a brief from a text file Page 7 of 18

8 and displays the suggestion in the Brief It pane. Once suggested, the brief can be defined and used immediately. Set up 1. Select Brief It The Brief It option is selected by default. If you prefer not to use Brief It, you can de-select this option before beginning translation. Brief It is located in the Translate dialog; click Options, then click the Realtime tab. Brief It is listed under Realtime Aids. 2. View Brief It in Translate & Edit /Edit The Brief It pane is set by default to display automatically upon opening Translate & Edit. If Auto-Open Brief It has been de-selected, you can view the Brief It pane after opening Translate & Edit or Edit by clicking View, Panes, Brief It (Alt+v, e, t). TIP: You can also assign the View Brief It Pane command to a key in your keyboard map. 3. Select Font Style and Size for Brief It Pane Before using Brief It, you may wish to set a preferred font style and size to ensure that the display is comfortable for you to reference. Open any file in Translate & Edit or Edit. If the Brief It pane is not displayed, click View, Panes, Brief It (or press Alt+v, e, t). Click Font style in the title bar of the Brief It pane, and then select the preferred font style. Click Font size in the title bar of the Brief It pane, and then select the preferred font size. TIP: Some reporters who have limited screen space for their realtime display will use a screen-sharing app such as AirDisplay to turn a tablet into a second monitor, un-dock the Brief It pane, and move it to the secondary display. If you choose to do this, you will likely find it easier to select the Font style and Font size and size the Brief It window prior to moving it to the secondary display. Page 8 of 18

9 4. Set Brief It Options Before starting translation, from Manage Jobs, click Tools, Options, Edit, Brief It (Alt+t, o, e, b). The Realtime Aid Options dialog displays. Select preferences for Brief It performance: Max Words Per Brief. You can set the number of words for which briefs will be suggested either before starting realtime translation or after realtime translation has begun. Select a value from 1-10 and then click OK. Only Suggest 1 Stroke Briefs. Select this if you would prefer not to be shown reminders or given suggestions for two-stroke briefs. Write Twice to Define. You can set Brief It so that you are required to write a suggested brief twice before Brief It will consider it used and J-define or K-define the steno. This is helpful if you want to be able to try out steno before having it defined as text, and to prevent unexpected translation results. Define to Case Dictionary. Select this option to cause all briefs to be defined to the Case Dictionary rather than to the current job s job dictionary (if the job is being translated inside a case). Personal/Reminders Only. This option enables you to limit Brief It to displaying reminders of entries defined in selected dictionaries and Personal Briefs from the Briefs file in the System Files case. No suggestions (based on Case CATalyst s analysis of the translated text) will be offered. 1 Stroke Reminders for 2 Strokes. If this option is not selected, Brief It will offer Reminders or Personal Briefs when you write a word or phrase in three or more strokes. If this option is selected, Brief It will offer one-stroke reminders or Personal Briefs for any word or phrase that you write in two strokes. Send Used Briefs to Cat Scratch. If selected, when you use a suggested brief in the Brief It pane, the brief will automatically be sent to the locked, Steno/Text section of the Cat Scratch pane. Auto Open Brief It. Select this option to automatically open/display the Brief It dialog pane when opening the Translate & Edit function. Page 9 of 18

10 Steno Include/Exclude. You can require all briefs to include a particular steno key (such as *), or to require any briefs to exclude certain hard-to-write steno combinations (such as SD). Personal Briefs. This button opens the Briefs file in your System Files case. This file contains a list of words and phrases and associated steno brief suggestions suggested by your colleagues (fellow realtime reporters). These suggestions will appear in the Brief It pane during translation when you write a word or phrase in three or more strokes from this list and there is no brief entry in your dictionary that can be used as a reminder. TIP: Reporters frequently share ideas for briefs. If you would like to make use of a colleague s idea for a brief but do not want to define it as a dictionary entry, you can insert an entry into the Briefs file: a. Click Insert (Ctrl+i). b. At Brief Text:, type the text of the word or phrase. c. At Suggested Steno (in order of priority):, click New (Ctrl+n). Type the steno for the brief, and then click OK. NOTE: You must type the correct steno letters. For example, a one-stroke brief for the name Anastasia might be /STPHAEURB. You would enter STPHAEURB, not SNAISH. d. OPTIONAL: If there is more than one possible brief, you can enter additional briefs and click the Move Up or Move Down buttons to set the priority of which brief should be suggested first. When there are multiple steno outlines for a word or phrase, if the first entry conflicts with an entry in a dictionary being used, Brief It will try the next steno outline, etc. CommonWords. The CommonWords list contains common words (articles, conjunctions) that should not be considered when looking for words or phrases for briefs suggestions. If a phrase begins or ends with a word in the CommonWords.txt file, Brief It will not suggest a brief. NoNag List. This button opens the NoNag file in your System Files case. The Brief It No Nag List allows you to identify words/phrases for which Brief It should no longer offer reminders, Personal Briefs or suggestions. Page 10 of 18

11 For example, suppose you have /STAURPL defined as state your name but sometimes you write /STAEUT/UR /TPHAEUPL and you would prefer not to be reminded that /STAURPL is already in the dictionary. You can add the phrase state your name to the No Nag List. Another example: suppose you write three or more strokes defined as associated with and Brief It reminds you of a two-stroke dictionary entry "/SOET/W-D" which is a mis-stroke. You wouldn t want to delete this entry from the dictionary just to prevent his mis-stroke from being suggested as a brief; you just want to let Brief It know that this particular phrase doesn t require a brief. The NoNag file is a plain ASCII text file that is opened and edited in Notepad. Each word or phrase is placed on its own line. Entries do not need to be in alphabetical order. 5. To enhance the quality of Brief It suggestions, review the entries in your steno shortcut table and make sure they match your steno theory. Sources for Brief It Results Briefs for Speaker Names When you create a speaker name using Create EZ Speakers Entries in the Translate dialog box or via Tools, Create EZ Speakers Entries once realtime translation has begun, Brief It will: Suggest a brief for the speaker name (if possible) in the Brief It pane. Insert a <Sticky Space> between the title and the name. NOTE: Brief It will initial cap each word in the surname unless it is entered as lower case when the EZ Speaker entry is created. For example, if you enter the speaker as MS. McLAUGHLIN, Brief It will create a brief for Ms. McLaughlin. However, if you enter the speaker as MS. MCLAUGHLIN, Brief will create a brief for Ms. Mclaughlin. Reminders If, in any of the dictionaries you have selected for translation, you have previously defined one or two strokes as text that you are now writing in three or more strokes, Brief It will remind you of the shorter steno outline(s) for that text. For example, suppose I defined /TEUFT as productivity in my personal Page 11 of 18

12 dictionary. However, when I started writing realtime, I forgot that I had defined that brief, and instead, I wrote three or more steno strokes also defined as productivity e.g. /PRO/TKUBG/TEUF/TEU. Brief It would remind me that I could write /TEUFT to get productivity. NOTE: Brief It will display that reminder after having written the three or more steno stroke entry once. NOTE: Reminders appear in GREEN. NOTE: You can right click a reminder and select Lookup Steno to determine in which dictionary the entry exists. Personal Briefs When you write a word or phrase in three or more strokes and there is no reminder available, available suggestions from the Briefs file in the System Files case will appear in the Brief It pane. NOTE: Brief It will display that reminder after having written the three or more steno stroke entry once. NOTE: Personal Briefs appear in shades of ORANGE. NOTE: Entries you type into the Briefs file should be in the same case that they would be entered into a dictionary. For example, proper names should be initial-capped, words that are not capped unless they appear at the beginning of a sentence should not be initial-capped. Suggestions Suggestions are briefs created by Case CATalyst (using complex algorithms and intelligent analysis) when you write the same text at least twice using three or more steno strokes. Suggestions are made when there is no brief in a selected dictionary and no matching item in the Briefs file. For example, suppose I write the phrase presence or absence more than once, and use three or more strokes to write that phrase. The second time I write presence or absence, Brief It will suggest a brief for that phrase, such as /PRAO*EZ. NOTE: Suggestions appear in shades of YELLOW. NOTE: If you fingerspell text using five or more steno strokes, you do not have to write the spelling twice for Brief It to prompt you with an alternative. Different types of fingerspelling will result in different types of suggestions. Page 12 of 18

13 Letters defined as all caps with no spaces will suggest briefs for the allcapped word with no spaces. For example, suppose you had the following testimony: I was working for the AMPAS. If you did not have a brief for AMPAS, and instead fingerspelled each letter, Brief It would suggest a brief (such as /A*PLS) for AMPAS. Letters defined with hyphens will suggest briefs for an initial capped word with no spaces. For example, if you fingerspelled, my last name is spelled H-A-R-T-M-A-N, Brief It would suggest a brief (such as /HA*RT) for Hartman. TIP: You can have Brief It immediately suggest a brief for the previous one, two, three or four words if the following conditions are present: You have restored the Extras.ZIP file to your user. Prior to or during realtime translation you have selected the Extras AccelerWriter Definitions dictionary for translation. Write /SW-PB to suggest a brief for the last word. Write /SWAO to suggest a brief for the last two words. Write /SWAO-E to suggest a brief for the last three words. Write /SWO-UR to suggest a brief for the last four words. Using Brief It-Suggested Briefs During Realtime Translation Just write it! If the Write Twice to Define option is selected, write the brief stroke twice. (This is helpful if you want to be able to try out steno before having it defined as text, and to prevent unexpected translation results.) The text will translate as shown in the Brief It pane, and place an entry in the current job s job dictionary (or case dictionary, if Define to Case Dictionary is selected in the Brief It section of Realtime Aid Options and you are translating inside a case). Thereafter you can write the stroke once and it will translate as defined. If the Write Twice to Define option is not selected, write the brief stroke once. The text will translate as shown in the Brief It pane, and place an entry in the current job s job dictionary (or case dictionary, as described above.) Page 13 of 18

14 NOTE: Once you write steno from the Brief It pane, the color of the item will change to gray, to indicate that you have used that brief. New Suggestion If you don t like the steno suggested by Brief It and would prefer a different suggestion, you can right click the brief and select New Suggestion. The previous Brief It suggestion will be rejected (displayed with the steno and text crossed out), and a new brief will be suggested. TIP: If you have restored the Extras.ZIP file to your user, are currently in realtime translation and you have selected the Extras AccelerWriter Definitions dictionary for translation, you can write /PW*PB to get a new Brief It suggestion. Reject Suggestion If you don t like the steno suggested by Brief It, wish to prevent it from being available to define and do not wish Brief It to offer another alternative, you can right click the brief and select Reject Suggestion. The previous Brief It suggestion will be rejected (displayed with the steno and text crossed out). No alternative brief will be suggested. TIP: If you have restored the Extras.ZIP file to your user, are currently in realtime translation and you have selected the Extras AccelerWriter Definitions dictionary for translation, you can write /PW*RPBLG to reject a Brief It suggestion. AccelerWriters Macros are shortcuts that play back a series of commands in the Translate and Edit, Edit, or Manage Dictionary functions. Edit and Dictionary macros are played back by pressing a key on the keyboard or clicking a toolbar button. AccelerWriter is another name for a realtime macro; a macro that is played back during Translate and Edit from the writer by writing a steno outline. The major difference between recording an Edit macro and recording a Realtime macro is the cursor position when you begin to record the macro. Realtime macros typically begin with the cursor at the point of translation, and must include commands to position the cursor on an item to be edited. Identify the Need for an AccelerWriter. Any task that would require you to move your hands from the steno keyboard Page 14 of 18

15 over to the computer keyboard for something other than a define (which, in most cases, is most efficiently accomplished from the steno keyboard via a Live Suggestion, Power Define or Scan Define) is a good candidate for a realtime macro. How to record an AccelerWriter: 1. Start a practice session connected for realtime translation. Write steno that translates as the situation for which you want a macro. For example, suppose you want to have an AccelerWriter that will change the last comma you wrote into a dash. Write text that includes a comma, such as Q. Were you, were you there? 2. Click Tools, Macro, Record (Alt+t, m, r). 3. Press the keys, or click toolbar icons or select menu items with the mouse to record the series of edit functions. For example, the series of functions to change the last comma into a dash would be Search (Ctrl+f), Alt+d (Deselect all previous search criteria), comma (,), Alt+b (select Backward as the search direction), Enter (execute the search and close the Search dialog), Insert Hyphen (pressing overwrites the comma and inserts <Sticky Space>--). NOTE: When a dialog box is open you must use the keyboard command to select an item. 4. When finished recording, click Stop in the Record Macro toolbar. 5. Type a name for the macro in the Save Macro dialog box. For example, RT Change Last Comma to Dashes. 6. Click Define After Saving. NOTE: Assign After Saving should only be selected for Edit or Dictionary macros. NOTE: If you fail to click the Define After Saving option before saving the macro, you can open the desired dictionary and then click Edit, Insert AccelerWriters to define a steno stroke that will execute the macro you ve recorded. Page 15 of 18

16 7. Click Save (Enter). 8. The Insert AccelerWriter Entry dialog box is displayed. At the Steno prompt, type the steno for the AccelerWriter, select the preferred dictionary for the AccelerWriter definition and then click OK (Enter). For example, at Steno: type /TK*RB. Leave Personal Dictionary selected, and click OK. NOTE: AccelerWriter definitions do not need to be defined to a special or separate job dictionary: they can be stored in your Personal Dictionary. After recording, test the AccelerWriter. 1. Write steno that translates as the situation for which you wanted the AccelerWriter you just recorded and defined. 2. Write the steno that executes the AccelerWriter. Pre-recorded AccelerWriters available via Exceptional Extras The best, most helpful realtime macros are the ones that meet your specific needs. The best sources for ideas for helpful macros come from recognizing a situation where you have been using the same series of commands, over and over again, to edit (during a break in the proceedings or posttranslation). However, there are certain shortcuts that many reporters have reported that they need and commonly request help recording. These most popular macros have already been recorded for you and provided with Case CATalyst. Before using any of the pre-recorded AccelerWriters, you should: 1. Click Help, Exceptional Extras, Using Extras AccelerWriters to review a document explaining what each AccelerWriter in this package of sample files does and how it would be used. 2. Restore the Extras.ZIP file to your user: a. Click Help, Exceptional Extras (Alt+h, e). b. Click Restore Extras.ZIP. Page 16 of 18

17 c. Make sure Keep Case Structure is selected. d. Click OK (Enter). 3. Open the Extras AccelerWriter Definitions dictionary to review (and modify the steno, if needed). a. Double click the System Files case. b. Double click Extras AccelerWriter Definitions. c. Review the steno for each AccelerWriter and modify it if/as needed to make it easy to remember, easy to write and to ensure that the steno does not conflict with other entries in your Personal Dictionary or other dictionaries you may use in translation during realtime. 4. When starting realtime translation, select the Extras AccelerWriter Definitions dictionary as one of the dictionaries used for translation. NOTE: If you would prefer not to select the Extras AccelerWriter Definitions dictionary each time you translate, you can copy any/all desired entries from the Extras AccelerWriter Definitions dictionary to your Personal Dictionary. Remember That Results May Vary Edit commands can be affected by the placement of the item you are trying to edit in relationship to other translation results, option settings and other items. Therefore, if any AccelerWriter functions properly for you in one situation but not in another, you will need to determine the correct commands for the specific conditions of the items you need to edit and then re-record the macro, or create an alternate macro, as needed. If you need assistance determining whether a single macro can work in multiple circumstances, you can get help from Stenograph via at training@stenograph.com. Please provide a detailed description of the macro you want to create and the conditions in which it will be used. Page 17 of 18

18 Important Information for Those Who Have Updated from CATalyst or Earlier Versions In Version 14.04, a change was made to the Global dialog box to never display Suggestions if a macro was being recorded or played back, regardless of whether the Open with Suggestions option was selected. This change affects three macros that used to be included in earlier versions of the Extras.ZIP file. If you used the Restore Extras.ZIP command prior Version 14.04, you will find the following three macros in your Macros case and may have been using any/all of the following macros: RT Cap and J-define 2 Words with OWS RT Cap and J-define 3 Words with OWS RT Cap and J-define 4 Words with OWS It is recommended that you delete these macros as they no longer work in or above. The correct commands to Cap and J-define are these macros: RT Cap and J-define 2 Words RT Cap and J-define 3 Words RT Cap and J-define 4 Words These macros will work regardless of whether Open With Suggestions is selected. Page 18 of 18