February 2013 Allison Kidd Shannon Lavey

Transcription

1 February 2013 Allison Kidd Shannon Lavey

2 INTRODUCTIONS Assistive Technology Resource Center Provide Assistive Technology for students with disabilities Provide support for faculty and staff at CSU on accessibility Allison Kidd IT Coordinator UDL / Accessibility Trainer Shannon Lavey, MS, OTR Service Coordinator Assistive Technology Trainer

3 OUTLINE Principles of Universal Design for Learning 2 Main Concepts for All Documents Structure / Organization Alt Text for Images Hands-On: Word Documents Hands-On: PDF Documents

4 TODAY S STUDENTS ARE DIVERSE Ethnicity & Culture Native language Non-Traditional Gender Learning Styles Disabilities

5 UNIVERSAL DESIGN FOR LEARNING Universal Design for Learning (UDL) is a set of principles for designing materials that give all individuals equal opportunities to learn. Source:

6 UDL: A FRAMEWORK FOR INCLUSIVE PEDAGOGY 1. Information and concepts are represented in multiple ways and in a variety of formats. 2. Students are given multiple ways to express their comprehension and mastery of a topic. 3. Students engage with new ideas and information in multiple ways.

7 OFFER MULTIPLE FILE FORMATS Students have different Operating Systems Mac, PC Students have different versions of software Microsoft Office 2003, 2007, 2010 Open Office, ihome, MS Office for Mac Students use a variety of Assistive Technology Let students pick the format that works best for them Start with Word, and convert to RTF and Accessible PDF

8 WHAT MAKES A DOCUMENT UNIVERSALLY DESIGNED? Search-ability Select-ability for Copy and Paste Consistent Structure / Organization Bookmarks or an Interactive TOC Text to Speech capability Accessibility

9 TWO MAIN CONCEPTS No matter the type of document you are creating, these are the most important aspects to consider: Structure / Organization Headings Alternative Text Images Links / URLs Tables Charts

10 1. STRUCTURE / ORGANIZATION The organization of content is the structure Includes headings, lists, tables, columns, emphasis, etc. Make the structure of the document apparent at a glance Use built-in styles to set headings, to number lists, to make fonts bold, etc. Be consistent with styles throughout the document.

11 2. ALT TEXT FOR IMAGES Ask: What is the function of this image? Screen readers can only read text Any images must have alternate text provided Alt Text describes both the content and function of the image in its context

12 ALT TEXT: CONTEXT IS KEY Alternative text for images should describe the meaning of the image in its context Ice Cream Manufacturer Girl Scouts of America My Niece's Blog Diversity Website Source: Jesse Hausler, The ACCESS Project

13 ALT TEXT: PRACTICE 1 Because of his role as the Commander in Chief of American forces in the Revolutionary War, and, later, the first President of the United States, George Washington is often called the "Father of his Country." What would be appropriate alternative text for the image in Example 1? 1. "Image of George Washington" 2. "George Washington, the first president of the United States" 3. No description is necessary 4. "George Washington" Source:

14 ALT TEXT: PRACTICE 2 Because of his role as the Commander in Chief of American forces in the Revolutionary War, and, later, the first President of the United States, George Washington is often called the "Father of his Country." George Washington What would be the appropriate alt attribute for the image in Example 2? 1. "George Washington" 2. No description is necessary. 3. "Image" 4. The image does not need an alt attribute. Source:

15 HANDS-ON: WORD DOCUMENTS

16 ADD STRUCTURE: USE STYLES

17 Add Alt Text to Images 1. Right-click on the image and select Format Picture 2. Select the Alt Text option at the bottom 3. Type the alt text in the Description box on the right (ignore the Title field)

18 MICROSOFT S ACCESSIBILITY CHECKER Use the Built-in Accessibility Checker File > Info > Check for Issues > Check Accessibility

19 HANDS-ON: PDF DOCUMENTS Scanned to PDF Word to PDF

20 LET S LOOK AT SCANNED PDFS Scanned PDF Scanned PDF with Optical Character Recognition Scanned PDF with OCR and Tags added

21 SCANNED PDF RESULTS Scanned PDF Scanned PDF with OCR OCR and Tags

22 MORGAN LIBRARY E-RESERVES Great resource for faculty Library staff will do entire process from scanning to accessible pdf Login at:

23 WORD TO PDF CONVERSION Start out with a Word Document Make the Word Doc accessible, then convert it Use Save As PDF Or use the Plugin Print to PDF Save As PDF Adobe PDF Plugin

24 HANDS-ON PDF Before Conversion! Make sure Tagged PDF is enabled in Preferences under the Word PDF Toolbar

25 IN ADOBE ACROBAT X Open the Accessibility Toolbar Click on Full Check

26 FURTHER RESOURCES: CSU s Accessibility Website CSU s Access Project Tutorials WebAIM Accessibility Tutorials National Center on UDL

27 CONTACT INFO: Allison Kidd