Assistive Technology Resource Center

Transcription

1 March 12, 2013

2 INTRODUCTIONS Allison Kidd IT Coordinator UDL / Accessibility Trainer Shannon Lavey, MS, OTR Service Coordinator Assistive Technology Trainer Assistive Technology Resource Center Provide Assistive Technology for students with disabilities Provide support for faculty and staff at CSU on accessibility

3 OUTLINE CSU s Accessibility Guidelines Principles of Universal Design for Learning 2 Main Concepts for All Documents Structure Alternative Text Hands-On: Word Documents Hands-On: PDF Documents

4 CSU S GUIDELINES FOR ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY Adopted by Faculty Council, Fall 2012 CSU is committed to providing equal access to electronic information for all students Universal Design for Learning provides a strategy for preparing materials that overcome barriers to learning and benefit all learners

5 UNIVERSAL DESIGN FOR LEARNING Universal Design for Learning (UDL) is a set of principles for designing materials that give all individuals equal opportunities to learn. Source:

6 TODAY S STUDENTS ARE DIVERSE Ethnicity & Culture Native language Non-Traditional Learning Styles Disabilities Non-Apparent Dyslexia Learning Disability ADHD Brain Injury Disabilities Apparent Visual Impairment Hearing Impairment Physical Disability

7 UDL: A FRAMEWORK FOR INCLUSIVE PEDAGOGY 1. Information and concepts are represented in multiple ways and in a variety of formats. 2. Students are given multiple ways to express their comprehension and mastery of a topic. 3. Students engage with new ideas and information in multiple ways.

8 LEARNING STYLES: INVOLVE THE SENSES Visual Auditory Kinesthetic Combine for highest impact on learning!

9 WHAT MAKES A DOCUMENT UNIVERSALLY DESIGNED? Search-ability Select-ability for Copy and Paste Consistent Structure / Organization Bookmarks or an Interactive TOC Text to Speech capability Accessibility for Screen Reading Software

10 BEYOND ACCESSIBILITY Universal Design Features Search-ability Select-ability for Copy and Paste Consistent Structure / Organization Bookmarks or an Interactive TOC Text to Speech capability Accessibility for Screen Readers How Can Students Benefit? English Language Learners Non-Traditional Students Learning Styles Disabilities Apparent Disabilities Non-Apparent

11 Benefits of a Universally Designed Word Document READ & WRITE GOLD DEMO

12 DIVERSE TECHNOLOGY, DIVERSE FORMATS Students are using a wide variety of technology Operating Systems Devices tablets, phones, ereaders Versions of word processing software Assistive Technology hardware and software Let students pick the format that works best for them offer multiple formats. Start with Word Convert to PDF Make both files available to students

13 CREATING UDL DOCUMENTS: TWO MAIN CONCEPTS Document Structure Headings Table of Contents Content Reading Order Descriptive Alternate Text Images Graphs Tables

14 DOCUMENT STRUCTURE Content should be organized! Use built-in styles Headings Lists Emphasis Be consistent with styles Top level headings use styles to designate level of importance Screenreaders can pull up all headings as a list

15 WHY IS STRUCTURE IMPORTANT? Visually - It looks easier to read Easier to pick out important points Students can take notes based on an obvious outline. Provides a Table of Contents Screen-reading software uses structure to navigate the document more easily Consistent use of headings lets the listener know how important a section is.

16 Documents Structure vs. No Structure SCREENREADING SOFTWARE DEMO

17 WHAT IS ALTERNATE TEXT? Screen readers can only read text Present the information in more than one way Provide a short text description for all non-text elements Alt Text describes the purpose or meaning of the image

18 HOW TO WRITE ALT TEXT What is the function of this image?

19 CONTEXT IS KEY Alternative text for images should describe the meaning of the image in its context Ice Cream Manufacturer Girl Scouts of America A Food Blog Diversity Website Adapted from Jesse Hausler, The ACCESS Project

20 HANDS-ON: WORD DOCUMENTS

21 OFFICE 2010: COMPATIBILITY MODE OFF Documents with.doc will open in compatibility mode More accessibility features are available in.docx format To turn compatibility mode off: File > Save As > File Type > Word Document (*.docx)

22 ADD STRUCTURE: USE STYLES Add Headings for each section Be Consistent Use Tables to organize columns

23 Add Alt Text to Images Right-click on the image and select Format Picture Select the Alt Text option at the bottom Type the alt text in the Description box on the right Do not use the Title field, as a screenreader will not read it!

24 Add Header Row to Tables 1. Right-click on the top row of the table. 2. Click on Table Properties 3. Check the box Repeat as header row at the top of each page

25 Add Alt Text to Tables Right-click on the table and select Table Properties Select the Alt Text tab on the right Type the alt text in the Description box on the right Ignore the Title field, as screenreaders won t read it (same as with images).

26 MICROSOFT S ACCESSIBILITY CHECKER Use the Built-in Accessibility Checker File > Info > Check for Issues > Check Accessibility

27 Formatted vs. Unformatted DOCUMENT COMPARISON

28 HANDS-ON: PDF DOCUMENTS Scanned to PDF Word to PDF

29 LET S LOOK AT SCANNED PDFS There are three types of PDFs resulting from a scanner: Scanned PDF saved as image only Scanned PDF with Optical Character Recognition Scanned PDF with OCR and Tags added

30 PDF SCANNED AS IMAGE

31 SCANNED PDF RESULTS Scanned PDF Scanned PDF with OCR OCR and Tags

32 Read & Write Gold GOOD VS. BAD PDF DEMO

33 MORGAN LIBRARY COURSE RESERVES Login with eid to request PDF creation Library staff will do entire process Find the article Scan with OCR Convert existing scanned PDF Post online for your course Turn-around time typically one day

34

35 COURSE RESERVES OPTIONS

36 WORD TO PDF CONVERSION Start out with a Word Document Make the Word Doc accessible, then convert it Use Save As PDF Or use the Plugin Print to PDF Save As PDF Adobe PDF Plugin

37 HANDS-ON PDF Before Conversion! Make sure Tagged PDF is enabled in Preferences under the Word PDF Toolbar This makes the PDF accessible to screen readers!

38 IN ADOBE ACROBAT X Open the Accessibility Toolbar Click on TouchUp Reading Order

39 Touching Up the Reading Order Click on Show Order Panel The pane will show up at the left Drag and drop items in the correct order Empty items or decorative images set as Background.

40 FURTHER RESOURCES: CSU s Accessibility Website CSU s Access Project Tutorials Allison.Kidd@ColoState.Edu