User Guide. Scheduling Office UNIVERSITY OF WATERLOO

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Alice Shields
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1 User Guide Scheduling Office UNIVERSITY OF WATERLOO

2 Ad Astra VII Ad Astra VII is a web-based system that allows users to access information and view room availability on campus via the Internet. You can log on to the Web Inquiry account with: Note: Firefox and Google Chrome are preferred browsers. Internet Explorer is not fully supported. You can login by entering your UWaterloo Username and Password, then click login. 1

3 Note: After 20 minutes of inactivity in your account, you will be automatically logged out of the system for security reasons. If you wish to logout of your account manually, you may do so by clicking the Logout button on the Info Bar. Upon logout, you will be returned to the home page. 2

Once you click the Calendar link, it will take you to this menu

4 Main Menu The Main Menu, on the top left side of each page, contains the primary navigation link you will use called Calendar. Once you click the Calendar link, it will take you to this menu where you can click on Scheduling Grids to access room availability information. 3

5 This link will take you to this grid where class rooms and courses/events are displayed. Note: The grid only displays Building Code numbers and full names of buildings, but does not use short form names such as RCH, HH, MC. Refer to Appendix A at the end of this guide for building information. 4

Toolbar & Navigation The tool bar located on the top portion of the grid allows the user to make changes in how the view the data. Users can edit the date, filters, format and settings.

6 Toolbar & Navigation The tool bar located on the top portion of the grid allows the user to make changes in how the view the data. Users can edit the date, filters, format and settings. You will have the option to pick daily or weekly view, along with room or resources The Day view of the Grid displays each item s schedule on a single row. This view provides immediate feedback on availability and usage for a single day, across a page full of rooms at a time. The Week view of the grid requires that you select the room or resource you would like to view from the list on the left. This view provides immediate feedback on availability and usage for a full week. At the bottom of the grid, users can navigates pages, set pages size and export results. 5

Customizing columns Users can customize their columns by adding and deleting

Here are a list of current columns next to customized column list: Users can

column you wish to resize. Click and drag right or left.

7 Customizing columns Users can customize their columns by adding and deleting using the list located in the down arrow next to any of the existing columns. Here are a list of current columns next to customized column list: Users can resize columns by hovering your cursor over the lime to the right of the column you wish to resize. Click and drag right or left. Users can also reorder columns but clicking on the header of the column and the drag it to another position. 6

Date just go to the calendar and choose a specific date.

8 Customized search There are various ways a user can customize their search by using specific filters. The first way is searching for a specific date or week range. Date just go to the calendar and choose a specific date. Then hit the green refresh button next to the date. Week range click on the Week tab and find your range by choosing a starting date (similar to how you would choose the specific date). 7

Users can also customize their search by using the search button- the magnifying glass next to the date. Users can search by picking specific buildings.

9 Users can also customize their search by using the search button- the magnifying glass next to the date. Users can search by picking specific buildings. This is done by clicking on the + button beside Building then clicking the box(es) next to the buildings you would like to view only: Note: You can also free-text what you are looking for in the by 001 or 005. portion. E.g. search 8

the rooms you would like to view only: Search by region (department), i.e. Registrar.

10 Search by choosing specific classrooms. This is done by clicking on the + button beside Room then clicking the box(es) next to the rooms you would like to view only: Search by region (department), i.e. Registrar. This is done by clicking on the + button beside Region then clicking the box(es) next to the department you would like to view only:: 9

Search by capacity by typing in a range (e.g. 50-100) There is one last search a user can do using the filter option.

11 Search by capacity by typing in a range (e.g ) There is one last search a user can do using the filter option. That is look up a specific course on the grid. This is what the screen looks like with all the classes on the grid. 10

12 However, if you put in the course in the Keyword area and click search, the grid will only display the course you are looking for. Once you have set up your desired filters, click Search to update grid results. 11

13 Appendix A Building Codes Quick Reference Building No. Building Code Building Name Building No. Building Code Building Name 009 AL Arts Lecture Hall 057 EV3 Environment ARC Architecture School, Cambridge 024 HH Hagey Hall of Humanities 007 B1 Biology IHB Integrated Health Building 013 B2 Biology M3 Mathematics BMH B C Matthews Hall 017 MC Mathematics and Computing 028 C2 Chemistry ML Modern Languages 084 CGR Conrad Grebel 033 OPT Optometry University College 029 CPH Carl A Pollock Hall 030 PAS Psych, Anthropology & Sociology 037 DC Davis Centre 049 PHR Pharmacy School, Kitchener 001 DWE Douglas Wright 004 PHY Physics Engineering 002 E2 Engineering QNC Quantum-Nano Centre 003 E3 Engineering RAC Research Accelerator Centre 053 E5 Engineering RCH J.R. Coutts Lecture Hall 036 ECH East Campus Hall 025 REV Ron Eydt Village 039 EIT Environment and 082 REN Renison College Info Technology 006 ESC Earth Science & Chemistry 054 STC Science Teaching Complex 010 EV1 Environment STJ St. Jerome s University 034 EV2 Environment STP St. Paul s College 12

Astra Scheduling Grids

Astra Scheduling Grids To access the grids, click on the Scheduling Grids option from the Calendars tab. A default grid will be displayed as defined by the calendar permission within your role. Choosing