PARTICIPATING SAFELY IN THE SHARING ECONOMY. Create an ebook! Numerous Word features can help. Quick Steps make short work of repetitive tasks

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Frederica Joseph
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1 FEBRUARY 07 Technology made practical for home Create an ebook! Numerous Word features can help Quick Steps make short work of repetitive tasks Use Mail Merge & print label sheets from Word PARTICIPATING SAFELY IN THE SHARING ECONOMY

0 Create an ebook Numerous Word features can help in creating an ebook, and while there are different reader devices available, a standard A4 or 8-/ x page is fine for size and you can easily print

If you plan to make multiple ebooks, design a basic layout and save it as a Word template as described in this article.

Begin with the Title Page, typing the title, subtitle, author name, and other details needed. You can create your book styles now or as you go.

You can also find the Apply Styles dialog box by typing Ctrl+Shift-+S. After you ve formatted your Title Page, select the Layout tab, click Breaks and Page for a new page.

Later, you ll update the contents by selecting and updating the table. 3 4 Insert a new page to start Chapter. Type the first chapter heading and format it using the Heading style.

2 0 Create an ebook Numerous Word features can help in creating an ebook, and while there are different reader devices available, a standard A4 or 8-/ x page is fine for size and you can easily print it. Popular file formats include plain text, Adobe PDF, epub, and HTML. Start your ebook with a new Word document. If you plan to make multiple ebooks, design a basic layout and save it as a Word template as described in this article. If you are making just one, you can go ahead and place your text in it as you go. Be sure to create a chapter or two to print-test your design before you format the entire document. Begin with the Title Page, typing the title, subtitle, author name, and other details needed. You can create your book styles now or as you go. Open the Styles in the Home tab, selecting the arrow at the lower right corner of the Styles menu. Format the page elements with their styles. You can also find the Apply Styles dialog box by typing Ctrl+Shift-+S. After you ve formatted your Title Page, select the Layout tab, click Breaks and Page for a new page. Click at the top of the page, select the References tab and click Table of Contents. Select a layout to use. A message appears saying No table of contents entries found. This is true. Later, you ll update the contents by selecting and updating the table. 3 4 Insert a new page to start Chapter. Type the first chapter heading and format it using the Heading style. Any second-level headings should use the Heading format. With these styles, Word can automatically configure a table of contents. Add placeholder text for the chapter content and format it with the Normal style. Esily insert placeholder text by typing =lorem(x,y) where X is the number of paragraphs to insert and Y is the number of sentences in each paragraph. Add a page header by double-clicking in the header area of the page. Type the book title into the header area and format it. Edit your Footer by double-clicking the footer area of the page. On the Ribbon, click Page Number, Bottom of Page, and select a style. Choose Page Number again, select Format Page Number, and click Start At. Set the value to and click OK. CONT D ON NEXT PAGE...

03 5 6 Set up the next chapter by inserting a blank page and add the chapter title, subheadings, and placeholder text.

Add chapters as needed, then return to the Table of Contents. Select it and update it.

mailing labels like those from the Avery company.

To save your ebook file as a template, choose File, Save As, and in the Save as type drop-down list, select Word Template (*.

You ll want to develop a cover image and back cover later, but you now have a basic ebook.

You will also need names and addresses stored in Excel, Outlook or in a Comma Separated Values file (CSV file).

With your labels in hand, open a blank document in Word. In the Ribbon, click Mailings, Start Mail Merge, and then Labels.

The Default Tray setting will print all the labels in your file, but you can test-print later to confirm your format.

3 Set up the next chapter by inserting a blank page and add the chapter title, subheadings, and placeholder text. Format with the same styles used for Chapter. You could also copy and paste the placeholders from Chapter and update these. Add chapters as needed, then return to the Table of Contents. Select it and update it. Use Mail Merge & Print Labels in Word Word has a useful Mail Merge tool that can connect your mailing list to standard mailing labels like those from the Avery company. You can also merge other lists to standard label sheets for return addresses, or for labels to put on CDs and file folders. To save your ebook file as a template, choose File, Save As, and in the Save as type drop-down list, select Word Template (*.dotx). Save your template to a separate folder or the Word Templates folder. Type a name for the file, and Save. You ll want to develop a cover image and back cover later, but you now have a basic ebook. Before you can make mailing labels, you ll need to have the label sheets you intend to use on hand. You will also need names and addresses stored in Excel, Outlook or in a Comma Separated Values file (CSV file). An Excel file should have column headings with the name and address fields in the first row. Headings not needed are ignored. With your labels in hand, open a blank document in Word. In the Ribbon, click Mailings, Start Mail Merge, and then Labels. In the Label Options menu, select the information for your printer. The Default Tray setting will print all the labels in your file, but you can test-print later to confirm your format. Next, in the Label Vendors area, select the label manufacturer and product number of the labels you are using. This example uses Avery labels, product number If your product number isn t listed, you can often download the template from the manufacturer s website. Or select the New Labels button and configure for the labels sheets you have. When you re finished, click OK. CONT D ON NEXT PAGE...

04 3 4 You will see a sheet of empty labels. Click Select Recipients and select Use Existing List.

If you use a CSV file and it inserts properly, you should now have <<Next Record>> on all but the first label. Click the Address Block button.

If the format isn t right, click the Match Fields button and change how the fields are being matched. When formatting is correct, click OK.

The first label should show <<AddressBlock>> and all other labels should have <<Next Record>> plus <<AddressBlock>>. Word will add each field to each label.

To make sure everything will print correctly, click the Preview Results button, which should show addresses for each label.

7 EXTRA TIP Click out of Preview Results, and click Finish & Merge. Select Print Documents and OK to Merge to Printer.

4 You will see a sheet of empty labels. Click Select Recipients and select Use Existing List. In the Select Data Source window, locate your addresses file and click OK. An Excel file will need sheet confirmation. If you use a CSV file and it inserts properly, you should now have <<Next Record>> on all but the first label. Click the Address Block button. The Insert Address Block menu will appear and preview the label formatting. If the format isn t right, click the Match Fields button and change how the fields are being matched. When formatting is correct, click OK. This should put the <<AddressBlock>> field into the first label. Preview with Preview Results. 5 6 Now click the Update Labels button to update all fields. The first label should show <<AddressBlock>> and all other labels should have <<Next Record>> plus <<AddressBlock>>. Word will add each field to each label. Further format labels using the formatting tools on the Home tab. To make sure everything will print correctly, click the Preview Results button, which should show addresses for each label. To preview beyond the first page, click the arrow pointing to the right while still in the preview mode. Make sure all of your labels show and are formatted. 7 EXTRA TIP Click out of Preview Results, and click Finish & Merge. Select Print Documents and OK to Merge to Printer. Set your printer to print a test page and print it. Hold this test page over a labels sheet to confirm that the formatting fits. Save your file. Then use Finish & Merge, and Print Documents to print all of your labels. Important Tip: After importing your address list in Step 3, click Match Fields in the Write & Insert Fields group of the Mailings tab. You can see how Word has matched up the data fields you imported with the fields used in the merge. Go through the fields one by one to match your data fields with the Word fields listed.

05 For the writer/author: using the EN or EM dash Most people were not aware of the distinction between the en dash and the em dash until the advent of word processors, when software programs enabled

The en dash is the width of a capital N and means through, so it is used to indicate inclusive dates or numbers like July 9 August 7 or pages 37 59.

You can quickly choose en and em dashes from the Symbols menu in Word and Excel. Select the Insert tab and the Symbols menu will appear on the right side.

To insert an em dash, type two hyphens next to each other without any space between the words or hyphens. The correct use of an em dash should have no spaces in front or behind it.

5 05 For the writer/author: using the EN or EM dash Most people were not aware of the distinction between the en dash and the em dash until the advent of word processors, when software programs enabled us to use punctuation marks that once had been available only to professional typographers. Here s how to use them. Hyphens are used to combine words such as spot-check or in telephone numbers. The en dash is the width of a capital N and means through, so it is used to indicate inclusive dates or numbers like July 9 August 7 or pages The em dash (the width of a capital M ) is used to create a strong sentence break particularly useful in long, complex sentences. You can quickly choose en and em dashes from the Symbols menu in Word and Excel. Select the Insert tab and the Symbols menu will appear on the right side. Select Symbols and Symbols and the em and en dashes will appear in the top row. Click the one you want to insert. The Autoformat feature will help you insert em dashes correctly. To insert an em dash, type two hyphens next to each other without any space between the words or hyphens. The correct use of an em dash should have no spaces in front or behind it. 3 4 EM ALT+05 EN ALT+050. A useful but slower way to add en and em dashes is with the Character Map. Click the Windows Key and type in character map. A grid with font characters will pop up, and you can select the em dash or en dash to copy and paste into your document. Bear in mind that unusual fonts may not have these dashes. If you often use the Numeric Keypad, the em dash can be entered from the keyboard as ALT+05. Hold down the ALT key and type, using the numerical keypad, the numbers 05. The en dash can be typed as ALT+050. However you do it, using hyphens and en- and em-dashes correctly improves written communication.

06 Using OneNote Quick Notes Ever need to write yourself a quick note a phone number or brilliant idea but you don t know if you should open your

Use the Windows key plus N to open a window where you can type your note. You don t have to be running OneNote.

To search Quick Notes, click in the OneNote search menu and type Quick Notes and then the search tool.

Your most recent note will be the section s last page. Right-click a Quick Note for link options, along with other options.

In the Move or Copy dialog box, click the notebook and section you want to move the selected note to, then click Move or Copy.

Click the note, then cut and paste it to the tab you want it in and move it to a position you like.

6 06 Using OneNote Quick Notes Ever need to write yourself a quick note a phone number or brilliant idea but you don t know if you should open your word processor, client, or pull out a pencil and paper? OneNote makes it easy to quickly create notes from your desktop. Use the Windows key plus N to open a window where you can type your note. You don t have to be running OneNote. When you re done typing, just close the little window. You don t have to save or name it. You can find it by searching OneNote as described here. To search Quick Notes, click in the OneNote search menu and type Quick Notes and then the search tool. If you ve searched for Quick Notes before, it will come up. The Quick Notes tab in will appear with a list on the right. Your most recent note will be the section s last page. Right-click a Quick Note for link options, along with other options. Move or copy notes from the Quick Notes section by right-clicking the note or the tab of any note shown, then clicking Move or Copy. In the Move or Copy dialog box, click the notebook and section you want to move the selected note to, then click Move or Copy. 3 4 Navigate to the Notebook where you put your note and you ll see it in a separate page listed on the right. Click the note, then cut and paste it to the tab you want it in and move it to a position you like. You can delete the page added in your notebook for the original Quick Note named Untitled. That s it! Of course, if you have OneNote pinned to your taskbar, you can right-click the icon to open a quick note, take a screen clipping or open the application. Some of you may have versions of OneNote: one for Windows 0 which is regularly updated with new features and OneNote 06, which includes some classic features that existing users may prefer.

07 More Keyboard Shortcuts that can really save time Brainscape.com recently calculated the potential gains from memorizing and using important PC, spreadsheet, E-mail, and browser shortcuts.

7 07 More Keyboard Shortcuts that can really save time Brainscape.com recently calculated the potential gains from memorizing and using important PC, spreadsheet, , and browser shortcuts. It is believed that most people lose an average of seconds per minute of work by switching back and forth from their mouse instead of using the keyboard shortcut. For example, to open a new browser tab, you might move your hand to the mouse to move the cursor to the + button, click the button, then switch hands to the keyboard to type a search term or URL. Yet a new tab can be opened by simply typing CTRL+T. How much time could you save by using important keyboard shortcuts? Eight days a year. Web browsers typically let the user proceed from one form field to the next one by pressing the TAB key. So after filling out a field, don t use the mouse to click into the next field, press the TAB key. + Move backwards using Shift TAB. + Alt+Tab Holding down the ALT key and pressing the Tab key switches between top-level windows without using the mouse; It s called the Task Switcher. + B CTRL + B will open the Bookmarks menu in a web browser. + D CTRL + D will Bookmark the current page in a web browser. + A CTRL + A is the shortcut for Select All. + B CTRL + B will Bold any text selected in most software applications. + U CTRL + U will Underline any text selected. + I CTRL + I will Italicize your text. Practicing and using Keyboard Shortcuts can save you time!

08 When Excel numbers don t work right, try these tips.

They show an incorrect total, as you can see in list to the right. The values in column C look like numbers, but they don t add up.

None of the values in cells C3 through C6 are numbers. First, let s fix numbers that Excel sees as text.

This formats the cells as numbers. The correct total and Numeric Count now confirm. By Excel default, cells are initially formatted as General with no special formatting rules.

To do this, select the cell and go to the Number section of the Home menu tab and click the arrow in the lower right. 3 4 $,300 $,300 The Format Cells window will appear.

8 08 When Excel numbers don t work right, try these tips. When you copy data from a text file, website or another program, Excel may see the numbers as text, so the values look like numbers, but they don t act like numbers. They show an incorrect total, as you can see in list to the right. The values in column C look like numbers, but they don t add up. In cell F4, the COUNTA function is used for C3:C6 which shows that there are 4 entries in that range. In cell F5, the COUNT function is used to count numbers and shows a result of zero. None of the values in cells C3 through C6 are numbers. First, let s fix numbers that Excel sees as text. If you select the cells C3 through C6, Excel sees that numbers are stored as text and shows an alert icon to the left. Click the alert icon and select Convert to Number from the drop down list. This formats the cells as numbers. The correct total and Numeric Count now confirm. By Excel default, cells are initially formatted as General with no special formatting rules. When you enter data or text in a cell, Excel tries to guess the format. When it guesses incorrectly, you must change the format. To do this, select the cell and go to the Number section of the Home menu tab and click the arrow in the lower right. 3 4 $,300 $,300 The Format Cells window will appear. Under the pre-defined number formats for items like Currency and Percentage, there is a category called Custom. These Custom format types are filled with symbols and codes that when selected are entered into the Type field in the Custom category. These are key to creating any custom format in Excel. Here s how they work. Each format code is made up of as many as 4 sections separated by semicolons. These sections control the display of Positive Numbers, Negative Numbers, Zero and Text. A code like the one show $#,##0.00_];[Red]($#,##0.00) will display numbers with the $ sign and a comma separating thousands. Negative numbers will display in Red with the $ sign and commas separating thousands. Test these codes to see how they display your data.

09 Quick Steps make short work of repetitive tasks Quick Steps is a feature in Outlook 00 and later versions, that applies multiple actions at the same time to email messages.

Here are the Quick Steps: Move To: moves selected messages to the mail folder you specify and marks messages as read; To Manager forwards the message to your specified manager; Team E-mail forwards

In the Quick Steps group, click the More arrow at the side of the Quick Steps box, to go to Manage Quick Steps.

In the Shortcut key box, click a shortcut if you want one assigned. If you want to change the icon for the Quick Step, click the icon next to the Name box, pick an icon, and click OK. corner.

9 09 Quick Steps make short work of repetitive tasks Quick Steps is a feature in Outlook 00 and later versions, that applies multiple actions at the same time to messages. For example, if you frequently move messages to one folder, you can use a Quick Step to move the message in one click. Here are the Quick Steps: Move To: moves selected messages to the mail folder you specify and marks messages as read; To Manager forwards the message to your specified manager; Team forwards the message to specified team members; and Reply & Delete opens a reply and deletes the original. To configure or change your existing Quick Steps, go to the Outlook Home tab. In the Quick Steps group, click the More arrow at the side of the Quick Steps box, to go to Manage Quick Steps. In the Quick Step box, click the Quick Step that you want to change, and then click Edit or Modify. This example shows the To Manger edit. Enter a name and the address. The Action is preset. In the Shortcut key box, click a shortcut if you want one assigned. If you want to change the icon for the Quick Step, click the icon next to the Name box, pick an icon, and click OK. corner. To create your own new Quick Step, go the Quick Steps group and in the Quick Steps gallery, click Create New Quick Step. Type a name in the Name box. Click the icon button next to the Name box, click an icon, and then click OK. Under Actions, choose an action that you want the Quick Step to do. Click Add Action for additional actions. You can create a keyboard shortcut in the Shortcut key box by clicking the keyboard shortcut that you want. Click the Finish button and your new Quick Step will appear at the top of the Quick Steps group. You can rearrange this view in Manage Quick Steps. Thus, you can automate repetitive or complex tasks in Outlook, and save time.

0 Participating safely in the Sharing Economy The Sharing Economy where people rent homes or arrange rides through online services is showing phenomenal worldwide growth.

As a buyer, you generally have the same rights as you have when you buy in a store: complete and truthful representation, statements or claims; transparent transactions; goods that match their

Welcome home The vast majority of accommodations booked online are problem-free.

10 0 Participating safely in the Sharing Economy The Sharing Economy where people rent homes or arrange rides through online services is showing phenomenal worldwide growth. Consumers are engaging with strangers in a way that is atypical of traditional business. There are safeguards in place, but it s important to know the risks involved. As a buyer, you generally have the same rights as you have when you buy in a store: complete and truthful representation, statements or claims; transparent transactions; goods that match their description; and services supplied with care, within a reasonable time. However, laws will vary by country or locale. You can find summaries of laws through Wikipedia and other websites. Welcome home The vast majority of accommodations booked online are problem-free. But if you want to regularly rent out a room or your home, verify your insurance will cover guests injuries or property damages. If you are renting, consider insurance that covers damages during your stay. Don t be taken for a ride If you like to drive and have a car, becoming an Uber or Lyft driver can mean additional income. As a driver, make sure everything is safe for you and passengers. Ride-share companies offer contingent collision and comprehensive insurance when a driver accepts a job or has a passenger. Goods & services for hire The sharing economy includes renting out power tools, cameras and more. As a renter, get a deposit and take photos to document your item s condition. Insure the items you rent. The sharing economy provides consumers with lots of benefits. Buyers can find products or services that better suit their specific needs or preferences, at potentially cheaper prices. But in any business transaction in store or online there are risks. Tips for using Sharing Economy services Understand who you re dealing with. You ll deal with the trader and the platform connecting you to them. Review roles and responsibilities of each and know who to contact with any issues. Use reviews and ratings. Read the consumer reviews and ratings on the website. The review system should be moderated with all reviews shown. Know how ratings are calculated. Do the research. Most platforms offer information like costs, images, reviews, ratings and so on. Carefully review the information. Are you protected? Major platforms offer consumer protection. Review for safety: what s covered and what s not. Look for guaranteed rights to repair, replacement or refund. Understand the pricing. Some platforms charge more during peak usage times. Study the penalties for cancelling and fully understand how pricing works before you sign up. Calculate the total cost. Headline prices can be misleading. Additional fees may depend on length of use, booking or cleaning fees. Understand the final total cost before you commit. Yes, there are scams. Watch for them. Take the time to research how scams operate. If it looks at all like a scam, it probably is. Never arrange payment to a trader outside of the platform. Do your homework and be safe.

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