3. Click the Change Case button. 4. On the menu, click the desired case option. Managing Document Properties

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1 PROCEDURES LESSON 20: CHANGING CASE AND MANAGING DOCUMENT PROPERTIES Using Uppercase Mode 1 Press the Caps Lock key 2 Type the desired text in all caps Showing Caps Lock on the Status Bar 1 Right-click the status bar 2 On the shortcut menu, click Caps Lock to select it A check beside a command indicates it is turned on 3 Press the Caps Lock key to show the Caps Lock indicator on the status bar Changing Case 1 Select the text whose case you want to change 2 Click the Home tab Font Group 3 Click the Change Case 4 On the menu, click the desired case option Managing Document Properties 1 Click File 2 On the Info tab, in the Preview pane under Properties, review the document s properties or click available content controls as desired 3 If desired, click Show All Properties to display all properties OR 1 Click File 2 On the Info tab, in the Preview pane, click Properties 3 Click Show Document Panel to display the panel below the Ribbon 4 Add or modify properties as desired Viewing a Properties Dialog Box 1 Click File 2 On the Info tab, in the Preview pane, click Properties 3 Click Advanced Properties to display the document s Properties dialog box 4 Add or modify properties as desired 5 Click OK to close the dialog box Printing Document Properties 1 Click File 2 Click Print 3 Under Settings, click the top button 4 On the menu, click Document Properties 5 Click the Print 1

2 LESSON 21: FORMATTING A ONE-PAGE REPORT Selecting a Preset Margin 1 Click the Page Layout tab 2 Click the Margins button 3 On the menu, click the desired margin setting Setting Custom Margins 1 Click the Page Layout tab 2 Click the Margins button 3 On the menu, click Custom Margins 4 In the Page Setup dialog box, under Margins, set the margins as desired 5 Click OK Showing or Hiding Text Boundaries 1 Click File 2 Click Options 3 In the Word Options dialog box, click Advanced 4 Under Show document content, click to select the Show text boundaries check box 5 Click OK Inserting a Section Break break 3 Click the Breaks 4 From the Breaks gallery, click the desired break type Setting Page Orientation 1 Click the Page Layout tab 2 Click the Orientation button 3 On the menu, click the desired orientation Inserting Page Numbers 1 Click the Insert tab Header & Footer Group 2 Click the Page Number 3 On the menu, click the desired location for the page number 4 On the gallery, click the desired format for the page number Changing the Page Number Format 1 Double-click in the header or footer containing the page number 2 On the Header & Footer Tools Design tab, click the Page Number 3 On the menu, click Format Page Numbers 4 In the Page Number Format dialog box, set the formatting as desired Viewing the Word Count 1 If the word count is not automatically displayed on the status bar, right-click the status bar 2 On the shortcut menu, click Word Count to display the number of words in the status bar Selecting text will display the word count for the selection as well as the entire document OR 1 Click the Review tab Proofing Group 2 Click the Word Count 3 View information in the Word Count dialog box 4 Click Close 2

3 LESSON 22: MANAGING SOURCES AND CONTROLLING TEXT FLOW Inserting a Hard Page Break page break 2 Click the Insert tab Pages Group 3 Click the Page Break button OR 3 Click the Breaks 4 From the Breaks gallery, click Page Controlling Pagination 1 Click the Page Layout tab 2 Click the Paragraph group dialog box launcher 3 Click the Line and Page Breaks tab 4 Click the desired settings 5 Click OK Inserting Footnotes footnote marker 2 Click the References tab Footnotes Group 3 Click the Insert Footnote 4 Type the footnote Inserting Endnotes endnote marker 2 Click the References tab Footnotes Group 3 Click the Insert Endnote 4 Type the endnote Inserting Citations citation 2 Click the References tab Citations & Bibliography Group 3 Click the Style button dropdown arrow 4 On the menu of available citation styles, click the desired style 5 Click the Insert Citation 6 From the menu, click Add New Source 7 In the Create Source dialog box, select the type of source and enter the source information 8 Click OK Creating a Reference Page at the end of the document and insert a hard page break 2 Click the References tab Citations & Bibliography Group 3 Click the Bibliography 4 From the gallery, click the desired format 3

4 LESSON 23: WORKING WITH NEWSLETTER COLUMNS Creating Newsletter Columns 1 Select the text or click in the section of text that you want to format in columns 3 Click the Columns 4 From the gallery, select the desired number of columns Setting Column Width 1 Click the Page Layout tab 2 Click the Columns 3 Click More Columns 4 In the Columns dialog box, set the column width and spacing as desired 5 Click OK Inserting a Column Break break 3 Click the Breaks 4 From the Breaks gallery, click Column Balancing Columns at the end of the text in the last column on the page 3 Click the Breaks 4 From the Breaks gallery, click Continuous 4

5 LESSON 24: ENHANCING PARAGRAPHS WITH DROPPED CAPITALS, BORDERS, AND SHADING Inserting Dropped Capitals 1 Click in the paragraph where you want to insert the dropped capital 2 Click the Insert tab Text Group 3 Click the Drop Cap button 4 From the menu, click the desired format Customizing a Dropped Capital 1 Click in the paragraph where you want to insert the dropped capital 2 Click the Insert tab Text Group 3 Click the Drop Cap button 4 From the menu, click Drop Cap Options 5 In the Drop Cap dialog box, click the desired position for the drop cap 6 Under Options, set the desired font, lines to drop, and distance from text 7 Click OK Enhancing a Paragraph with Borders in the paragraph to which you want to add a border Page Background Group 3 Click the Page Borders 4 In the Borders and Shading dialog box, click the Page Border tab 5 In the Style list box, click the desired line style for the border 6 Click the Color drop-down arrow and click the desired color for the border 7 Click the Width drop-down arrow and click the desired line width for the border 8 In the Setting list, click the desired effect for the border 9 Click OK Enhancing a Paragraph with Shading in the paragraph to which you want to add shading Page Background Group 3 Click the Page Borders 4 In the Borders and Shading dialog box, click the Shading tab 5 Click the Fill drop-down arrow and click the desired color for the shading 6 Under Patterns, click the Style drop-down arrow and click the desired patterns for the shading 7 Under Patterns, click the Color drop-down arrow and click the desired color for the pattern 8 Click OK 5

6 LESSON 25: COPYING FORMATTING Using the Format Painter to Copy Formats 1 Select the text whose format you want to copy 2 Click the Home tab Clipboard Group 3 Click the Format Painter 4 Select the text to which you want to apply the copied format Copying Formatting to Multiple Selections 1 Select the text whose format you want to copy 2 Click the Home tab Clipboard Group 3 Double-click the Format Painter 4 Select the text to which you want to apply the copied format, and repeat for additional blocks of text Highlighting Text 1 Select the text you want to highlight 2 Click the Home tab Font Group 3 Click the Text Highlight Color drop-down arrow 4 Click the desired highlight color OR 1 Click the Home tab Font Group 2 Click the Text Highlight Color drop-down arrow 3 Click the desired highlight color The mouse pointer changes to the Highlight Text pointer 4 Drag across the text you want to highlight 5 Click the Text Highlight Color button again to turn off the feature 6

7 LESSON 26: INSERTING SYMBOLS Inserting Symbols symbol 2 Click the Insert tab Symbols Group 3 Click the Symbol button If the symbol you want displays in the Symbols gallery, click it to insert it in the document 4 Click More Symbols 5 In the Symbol dialog box, select a font if necessary, and then click the desired symbol 6 Click Insert Inserting a Special Character character 2 Click the Insert tab Symbols Group 3 Click the Symbol button 4 Click More Symbols 5 In the Symbol dialog box, click the Special Characters tab 6 Click the desired character 7 Click Insert 7

8 LESSON 27: MERGING MAILING LABELS Using the Mail Merge Wizard Setting up Labels 1 Click the Mailings tab Start Mail Merge Group 2 Click the Start Mail Merge 3 Click Step by Step Mail Merge Wizard 4 In the Mail Merge task pane, click the Labels button 5 Click Next: Starting document 6 Under Change document layout, click Label options 7 Click the Label vendors drop-down arrow and click the desired label type 8 In the Product number list, click the desired label size 9 Click OK Creating an Address List and Selecting Recipients 10 In the Mail Merge task pane, click Next: Select recipients 11 Under Select recipients, click the Type a new list button, and then click Create The New Address List dialog box displays If you have an existing Address List in a compatible format, click the Use an existing list option button, click Browse, and then navigate to and open the file 12 Type the address of the first recipient 13 Click New Entry to complete the entry and move to a new row to enter another recipient, if desired 14 When you have entered all the recipients, click OK 15 In the Save Address List dialog box, enter a name for the list and select the location where you want to save the file 16 Click OK Arranging the Labels 17 In the Mail Merge task pane, click Next: Arrange your labels 18 Click Address block The Insert Address Block dialog box displays 19 Verify that the Insert recipient s name is in the desired format Verify that the Insert postal address check box is selected and that the Only include the country/region if different than option button is selected Verify that the Format address according to the destination country/region check box is selected 20 Click OK 21 In the Mail Merge task pane, click Update all labels to copy the layout from the first cell to the remaining cells Previewing the Labels 22 In the Mail Merge task pane, click Next: Preview your labels 23 If necessary, click Previous in the Mail Merge task pane to make adjustments to the label arrangement Completing the Merge 24 In the Mail Merge task pane, click Next: Complete the merge 25 Click Print 26 In the Merge to Printer dialog box, click OK 8

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