Technology Services. Leander ISD

Transcription

1 Technology Services Leander ISD

2 Contents Create Document... 3 Add Title... 4 Save Document... 4 Add/Edit Text... 4 Change/Add Fonts... 4 Edit Font... 5 Paint Format Tool... 5 Insert Image... 5 Insert Hyperlink... 6 Copy and Paste... 6 Revision History... 8 Explore Feature... 8 Translate a document... 9 Document Templates Make Copy Download Copy File as an Attachment Headings Table of contents Technology Department Help Leander ISD CMB

3 Create Document Google Drive includes word processing, spreadsheets, presentations, forms, and drawings and can be created independently or through the collaboration of multiple participants. There is no need to save because they are continuously auto-saved. 1. If this document needs to be in a folder previously created; open the folder first. If not, proceed to step 2, Create. 2. Click on the NEW button 3. Select Google Docs from the drop-down list. Note: If prompted to use a Leander ISD template, keep in mind that anyone can create a template. These may be created by students or staff and are not necessarily district sanctioned documents. Note: If you create a document in a shared folder click on the folder icon to verify the location of the document. To move the file to another folder select Move To and Move This Item. Navigate to the folder to move the file to and select. 4. Click back on the My Drive tab. Click the new button. Note the additional Drive options in the drop-down list. (Google Sheets, Google Forms, Google Drawings, etc.) Some apps can be found in the app store and are not in default installation of Drive. *New in 2017* Google Sites is now available directly from Google Drive! Leander ISD CMB

4 Add Title Save Document 1. Return to the new document you have created. As soon as you name the document or start typing, Google Drive will automatically save your work every few seconds. At the top of the document note the text that indicates that your document has been saved or edited. Add a Title. -OR- 2. You will also notice the word Saving as you type: Add/Edit Text 1. Type sample text and edit using tools on the toolbar under the title. 2. Select the text and click on the drop-down arrow next to the A on the toolbar and choose a color. 3. To change the size of the text, select the text and click the text-size drop-down arrow in the toolbar. The menu is set to 11pt by default. 4. To change the line spacing, click the line spacing button on the farright of the toolbar. 5. The Styles menu in the toolbar displays the style of your text selection in a document. Click the drop-down arrow next to Normal text to change the style. Change/Add Fonts 1. Type more sample text on your document. 2. Select the text. 3. Click the font menu and select a new font. 4. Click on the font menu and select More fonts at the bottom of the font list. Leander ISD CMB

5 5. A font picker will let you shop for web fonts for your font list. 6. Click a font to add to your My fonts list. 7. Use the Sort and Show drop-down menus to sort fonts. 8. Use the search box to search for a specific font. 9. Click OK. Edit Font 1. Select some text that matches a certain style. 2. Right-click on selection. 3. Click Select all matching text. Note: All of the text with the same formatting will be highlighted. Apply any formatting changes to selected text. Font, font weight, size, color, bold, italics, underline will be applied. However, paragraph styles, line spacing, and alignment will not change. Paint Format Tool 1. Select some text. 2. Click the Paint format icon on the toolbar. 3. Click or select text to paint original formatting. 4. Select more text. 5. Double-click the Paint format icon. 6. Continue to select text in multiple places to paint formatting. 7. Click the paint format icon again to deselect. Insert Image Enhance your document by inserting images. Google Drive also lets you choose to display the image inline or fixed. 1. Click anywhere in your document where you'd like the image to appear. 2. To insert an image, click the Insert drop-down menu from the toolbar and select Image. Depending on what image you'd like to add to the document select the appropriate heading. Upload allows you to choose an image from your computer Take a snapshot allows you to use your webcam to snap photos By URL allows you to type the url of an image from the web Your albums pulls up photos from your Google Photos (formerly pulled from Picasa Web Albums) Google Drive allows you to choose photos from your folders, folders shared with you or recent photos. Search allows you to search a term to find images located in Google, Life or Stock Images. Leander ISD CMB

6 -OR- 3. Drag and drop images directly into your document from your computer. 4. Click on the image and select an alignment in line with text, wrap text, or break text. Note: You cannot copy and paste an image. The image must be on the computer or portable drive. Best Practice: Create a folder on Google Drive called Images and upload images to the folder. Insert Hyperlink When you type something that appears to be a website, it will become a link automatically. For example, 1. Click anywhere in your document where you'd like the link to appear. 2. Click the Insert drop-down menu and select Link..., or click the link icon on the toolbar. 3. Type the text you'd like to be displayed as the link (if you selected specific text, it will already appear in the text field). Leave this field blank if you want the full link to be displayed in your document. 4. Enter a URL in the second text box. 5. Click Apply. 6. Click on the link to select change or remove. Copy and Paste 1. Use the keyboard shortcuts or the server clipboard menu to copy and paste images or text. Keyboard shortcuts Ctrl-C on PC and Command C on Mac or click the Edit menu and select Copy. Place cursor where you would like to paste the text. Use the keyboard shortcut Ctrl-V on PC or Command V on Mac or click the Edit menu and select paste. Leander ISD CMB

7 Page Setup 1. Click File and select Page Setup to change the orientation, paper size, page color, and margins. 2. Click on the drop-down arrow next to Page Color and make a selection. 3. Make other adjustments to Orientation, margins, and Paper size, as desired. 4. Click OK. Comments Collaborate online in real time and chat with other collaborators right from inside the document Comment threads, called discussions, help you keep track of comments, address your comments to specific people, and respond to and follow comments from your inbox. 1. From the Insert menu, select Comment OR- click the Comments button in the top right corner next to Share. 2. Type your comment in the box that appears to the right of the document. 3. If you'd like to address or assign your comment to a specific person, type a plus sign followed by their address, like this: +johndoe@google.com. That person will receive an with your comment. Note: After inserting a comment you can work with it either within the comment box or from within the discussions thread, which you can access by clicking the Comments button in the top right-hand corner of your browser window. You can reply to a comment with a new post, edit or delete a previous comment you ve inserted and resolve the discussion when you re ready to remove it. 4. To control discussion notifications, click Comments in the top right corner of your document and Notifications. 5. Choose a notification setting for how often you want to receive s about comments All: Whenever any comments are made in the file. Only yours: Whenever others reply to comments you have made. None: Never receive s about comments for that file. Leander ISD CMB

8 Revision History 1. Click on the File menu and click See Revision history to see what has been changed in the document. 2. Click on See more detailed revisions at the bottom of the task pane. 3. In this section, users can restore document to a previous revision by clicking on the timestamp and selecting Restore this revision. Click on the Show more detailed revisions link at the bottom of the Revision History to see more instances of revisions. 4. Click the X in the top right corner to close the revision history. Note: If multiple people are editing the document the colors will be unique for each editor. 5. Close Revision History by clicking on the back arrow in the top left corner of the document. Explore Feature The Explore tool (formerly known as Research Tool) makes it easy to add information from the web to your documents. 1. Select Explore from the Tools Menu. 2. Type in a key word or phrase in Search window and select Images. 3. Click on the word WEB and do a Google search of the word. 4. Click on the word Drive to bring up all of the documents in your Google Drive related to that word or phrase. Leander ISD CMB

9 3. Right-click on a specific word and select Explore your word. 4. Click on the X in the top right corner of the Explore menu to close it out and return to the document. Translate a document Google Drive uses Google Translate to help you translate an entire document into one of 50 languages. 1. Go to the Tools menu, and select Translate document Type in the name of the new document, select the language into which you'd like to translate the document, and press OK. 3. A translated copy of your document will be created. You can access this copy in your Documents List ***IMPORTANT: If a document is translated; be sure to have an expert inspect it before giving to students or parents.*** It is BEST to use the LISD Translation service. You will find a form in Eduphoria under Helpdesk. Scroll down when you click on Helpdesk and you will see a Document Translation Request Form. Fill it out and add your attachment. *** Leander ISD CMB

10 Document Templates 1. Navigate back to Drive. (X out of Current Document) 2. Click on New >More>Connect More Apps. 3. Search for Drive Templates 4. Click the Connect button next to Drive Template Gallery. 5. Click on the New button and select From template. 6. Click on Documents under Public Templates or Leanderisd.org Templates. Select English under Narrow by Language. Browse for a template. Leander ISD CMB

11 Make Copy 1. Click on the File menu and select Make a Copy to create a copy of the document and preserve the original. 2. Click the box in front of Also copy document collaborators to keep the same sharing permissions. Download Copy 1. Click on the File menu and select Download as Select one of the following file type formats: File as an Attachment Send an attachment to anyone in the world directly from Google Drive with a formatted attachment of your document. 1. Click the File menu. 2. Select as attachment. 3. Enter recipients address, subject, and message. 4. Select a file type from the drop-down menu. 5. Send a copy to yourself, if desired. 6. Click Send. Note: People receiving your doc will receive it as a downloadable attachment in the file format you have selected. 7. Although the file sent as an original attachment is editable offline, the edits won t be reflected in the original Google file. ****NOTE: Although you can send a file through , if necessary, we recommend that you share the document, if possible.**** Leander ISD CMB

12 Headings You can use headings to designate sections of your document. To create a heading from existing text: 1. Highlight the text you want to change into a heading. 2. Expand the styles drop-down menu from the toolbar. 3. Select a heading from the menu. Table of contents A table of content lists all of your document s headings in order at the top of your document. When you click a heading name in the table of contents, you ll jump to that section of the document. 1. Create headings in your document, following the steps listed above. 2. Go to the Insert menu. 3. Select Table of contents. A table of contents will be inserted at the top of your document. Technology Department Help 1. Call the help desk for all technology needs x Handouts can be found at 3. For more information on Google Forms please visit: EduCafe Google Drive Support EdTech Nut Much of the information from this handout came from Google s help files and is not original. Please respect privacy/copyright. Leander ISD CMB