ODP Communication ODP ID Communications Archived

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ODP Communication ODP ID Communications Archived ODP Announcement 082-16 The mission of the Office of Developmental Programs is to support Pennsylvanians with developmental disabilities to achieve

1 ODP Communication ODP ID Communications Archived ODP Announcement The mission of the Office of Developmental Programs is to support Pennsylvanians with developmental disabilities to achieve greater independence, choice and opportunity in their lives. To receive ODP Communications directly: Please submit your name and to You will be added to the ODP Stakeholder Distribution List. AUDIENCE: All Interested Parties PURPOSE: To provide a complete listing of all ODP announcements, informational memos and informational packets that have been removed and archived from the active listing of communications. DISCUSSION: In March of 2015, ODP issued Communication obsoleting documents from the ODP Consulting website. Now, ODP has launched MyODP.org; our new Training and Resource platform. Before launching the new site, the active list of documents was again reviewed. Below you will find the most current list of documents that were archived in the first set of tables. The documents archived in 2015 are included in the second set of tables as a reference. The following three tables show a complete listing of communications archived since the release of Informational Memo and the launch of the MyODP platform. Announcements Obsoleted since March 23, Regional ISP Review Mailboxes Have Been Created Quality Strategy and the ODP Home and Community Based Services Waivers The Certification and Licensing System (CLS) is Now Available ODP Regulations update Changes Made to ODP's Customer Service Telephone System New Webcast Available on the Provider Information Center Also Included -Catalog of ISSUE DATE 10/12/2016 ODP Announcement Page 1

2 Available Webcasts Vendor Fiscal/Employer Agent Selected by DPW Reserved Capacity 2013 Update Webcasts Now Available Professional Development for Supports Coordinators, SC Supervisors, AE and Provider Staff Vacancy Exception Request Form Training Recording posted to Provider Information Center PA Department of Public Welfare Medication Administration Program New Program Overview Resource Available Supports Coordination Organization Billing Issues Reminder: Biennial Provider Qualifications ODP/OVR Joint Bulletin Attachment C Update NOW AVAILABLE: CMS Approved Second Waiver Amendments for ODP Consolidated and Person/Family Directed Support Waivers Effective July 1, SCO Monitoring Tool for FY 14/15 New Lessons Added to "Giving Medication at Home: A Course for Lifesharers" Professional Development for Provider Staff and Other Interested Parties Availability of Pennsylvania's Proposed Statewide HCBS Transition Plan for Public Comment New Vendor Managing the Certified Investigation Training Program PA Department of Public Welfare Medication Administration Program Upcoming Classes and Registration Closing ODP and OCDEL In Planning Phase to modify TCM/TSM Functionality Office Of Developmental Programs Year 7 Cost Report Training Audio Replay/PowerPoint Presentation ODP Year 7 Cost Report Website is Now Available Provider Monitoring Tools Now Available ODP Year 7 Desk Review Procedures, Excel 2013 Update and Cost Report Submission Deadline Reminder ODP's Quality Management (QM) Certification Program Leadership Resources Available: QM Module 103 Quality Management Planning ODP Announces New Professional Training Vendor Supplemental Security Income (SSI) Increase for Calendar Year 2015 Office of Developmental Programs Home and Community Services Information System (HCSIS) Services and Supports Directory (SSD) Reminder Core Functions of Risk Management Course RE-Issued Availability of ODP's Consolidated, P/FDS and Adult Autism Waiver Amendments and Accompanying Transition Plans for Public Comment BAT01-14 Adult Autism Overview Videos Announcement PA Disability Employment and Empowerment Summit 2014 Request for Proposals PADES Request for Proposal Extension Release of ODP Statewide Training Report for Fiscal Year Cancelled Save the Date for January 7, 2015 Webinar: Vacancy Factor Exception Process ODP Announcement page 2 of 11

3 New Feature Story at ODP Consulting: T's Story Professional Development Training for SCs and SC Supervisors ODP Required Training for Supports Coordinators and SC Supervisors Reminder: Biennial Provider Qualifications Availability of the Webinar PowerPoint for the Consolidated, P/FDS and Adult Autism Waiver Proposed Amendments and HCBS Transition Plan Mileage Rate Change Effective 1/1// Now Available: PreBilling Resource for Supports Coordination Organizations (SCOs) Register Now to attend Webinars for ODP's Consolidated and P/FDS Waiver Amendments Effective July 1, 2015 Availability of ODP's Consolidated and P/FDS Waiver Amendments Effective July 1, 2015 for Public Comment Availability of the Webinar Transcript for the Proposed Consolidated and P/FDS Waiver Amendments Effective July 1, Review and Archiving of Obsolete Office of Developmental Programs Communications Request for Quote (RFQ) Issued for Pennsylvania Disability Employment and Empowerment Summit (PADES) Availability of ODP's Consolidated, P/FDS and Adult Autism Waiver Amendments and Accompanying Transition Plans Submitted to CMS Now Available: Fourth Waiver Amendments Submitted to CMS for ODP Consolidated and person/family Directed Support Waivers Effective July 1, New Required Training for SCs and AEs: CMS Final Rule for HCBS Waivers: An Overview PA Department of Human Services Medication Administration Program New Vendor, Transition Activities and Trainings Scheduled Review and Comment Period for the updated ODP Values Draft Invitation to Join July 2nd or July 7th, 2015 College of Direct Support (CDS) Stakeholder Call Provider Applicant Orientation Requests for Plans from Administrative Entities PA Department of Human Services Medication Administration Training Program July Training Dates Scheduled Waiver Direct Service Provider Audit Requirements for Fiscal Year (FY) 2014/2015 Reporting Period Delay Implementation of Fourth Waiver Amendments for ODP Consolidated and Person/Family Directed Support Waivers Effective July 1, New Outreach and Training Vendor Announced to Support Individuals and Families Certified Investigator Training Schedule for Fiscal Year (FY) SCO Monitoring Tool for FY 15/16 Now Available PA Dept of Human Services Medication Administration Training Program Fall Training Dates Announced Save the Date: ODP Year 8 Cost Report Training Date for Waiver Residential Service Provider Staff PA Department Of Human Services Medication Administration Training Program Final ODP Announcement page 3 of 11

4 Classroom Training Sessions for 2015 ODP Year 8 Cost Report Website User Account Request From and Desk Review Assignment Mapping Office of Developmental Programs Year 8 Desk Review Training Registration for AEs Availability of Home and Community-Based Services Provider Survey Report ODP Required Training: Supports Coordinator's Conversations with ODP Deputy Secretary Nancy Thaler ODP's Listening Sessions for ID Waiver Renewal Now Available: Fiscal Year (FY) Provider Monitoring Tools PA Department of Human Services Revised Medication Administration Training Program Final Classroom Training Sessions for 2015 Save the Date: October 30, 2015 SC and SC Supervisor Required Training: SELN Webinar on Tools to Assist the SC with Employment Conversations Enterprise Incident Management System (EIM) Implementation Information (ODP EIM Newsflash 1) ODP Year 8 Cost Report Website is Now Available ODP year 8 Desk Review Procedures and Cost Report Submission Deadline Reminder Providers Must Act to Revalidate Enrollment Information Reminder PA Department of Human Services Medication Administration Training Program Additional Classroom Training Sessions for 2015 Enterprise Incident Management System (EIM) Implementation Information (ODP EIM Newsflash 2) New System Role Conversion Activity National Core Indicators to Conduct Staff Stability Survey Reminder: View SELN Employment Webinars and Complete Surveys for SC Required Training Credit by 12/31/ Employment Manual and Employment Supplement Obsoleted Effective 12/31/ Recorded Session Available of Supports Coordinator's Conversations with Deputy Secretary Nancy Thaler for SC Required Training credit by 12/31/15 PA Department of Human Services Medication Administration Training Program Scheduling of Extra Recertification Sessions Enterprise Incident Management System (EIM) Implementation Information: Training Resources Now Available and Upcoming Question and Answer Sessions Enterprise Incident Management System (EIM), Implementation Information, Certified Investigators must be added to EIM ODP EIM Newsflash 4 Office of Developmental Programs Cost Report Information for Waiver Transportation Providers EIM Implementation Information: Changes to the Incident Management Report and System as a Result of EIM (Newsflash #5) EIM System Implementation Information: Management Review Training Resources Now Available (Newsflash #6) EIM System Incident Report Deletions (Newsflash #7) ODP Announcement page 4 of 11

5 Request for Input: Day Supports - Survey to Obtain Suggestions for Waiver Service Definitions EIM System Implementation Information: Supports Coordination Organization Incident Notification Newsflash # EIM System Implementation Information: EIM Go-Live Announcement Newsflash # ODP Provider Qualification Documentation Record & Webinar Availability of ODP's Consolidated and P/FDS Waiver Amendments Effective May 1, 2016 for Public Comment Addressing Day-to-Day Risk as a Team: Follow-up Webinar for SC Supervisors and AE Risk Management Staff Day Supports that Promote Community Engagement Survey Date Extended and Two Webinars Scheduled Provider Payment for Start-up (per Chapter 51) and Family Living Initiative PA Department of Human Services Medication Administration Training Program Scheduling of 2016 Sessions Supporting Families Community of Practice Framework for System Change Series Webinar EIM System Implementation Information: EIM User Manual is Now Available Newsflash # Person Centered Thinking Training for All Audiences Certified Investigator Forum Registration is Now Available EIM Incident Management (EIM) Incident Management Review Report is Now Available ODP EIM Newsflash #11 PA Department of Human Services Medication Administration Training Program Scheduling of May/June 2016 Sessions ODP Opens Registration for Spring 2016 ODP Quality Management (QM) Certification Classes Now Available: Fifth Waiver Amendments Submitted to CMS for ODP Consolidated and Person/Family Directed Support Waivers Effective June 30, 2016 College of Direct Support Informational Webinar and User Group Meeting May 5, : PM - 3:30 pm Register Now to Participate in the ODP Teleconferences on Waiver Amendments Effective June 30, Certified Investigator Forum June Date Now Available College of Direct Support (CDS) User Group Meeting and Informational Webcast Now Available Informational Memos obsoleted since March 23, ODP Provider Resources (Billing Guides) Now Available Place of Service Matrix ODP Travel Policy Change ODP Announcement page 5 of 11

6 Requests to re-open On-line ODP Required SC Curriculum Training ISP Signature Page (DP1032) Annual Review Update Date for the Individual Support Plan (ISP) Provider Handbook Updated ISP Development Process Provider Qualification Revisions Geographical Area Development Methodology ISP Manual Replacement Page HCSIS Incident Report Deletion requests HCSIS Incident Management Demographic Issue ISP Review of Services Documentation Requests ISP Review of Services Documentation Requests PA Department of Public Welfare Medication Administration Program Registration Now Open PA Department of Public Welfare Medication Administration Program Student Course is Now Available! Elimination of Incident Management Analysis Report FY Proposed Department Established Fees APS Contacts and Conference Calls Informational Memo PA Department of Public Welfare Medication Administration Program Medication Administration Updates and Clarifications Proposed Modifier for ECS ODP/OVR Joint Bulletin Attachment C Update Provider Monitoring and Qualification Information Changes for Fiscal Year Fiscal Year (FY) Consolidated and Person/Family Directed Support (P/FDS) Waivers Proposed Department Established Fees for Waiver Eligible Services, Residential Ineligible Services and Targeted Services Management (TSM) Updating Provider and AE Contact Information for Provider Monitoring Fiscal year Provider Monitoring & Qualification Information and Changes for Fiscal Year Informational Packets obsoleted since March 23, Waiver Service Requests SISTM and PA Plus Assessment PROMISe Billing Quick Reference for FMS ESC Listing Regional ISP Review Process and Form (Attachment) Billing with the Diagnosis Code Effective January 1, 2012 to September 30, ODP Promise Provider Enrollment Integrity Process Certified Investigation Summary ODP Announcement page 6 of 11

7 FY ISP Renewal Guidance for Supplemental Habilitation and Additional Individualized Staffing Services Clarification and Changes to Provider Qualification Requirements Unlicensed Residential Habilitation Home Survey VF/EA FMS Wage and Benefit Ranges Agency with Choice Financial Management Services Wage Ranges and Benefit Allowance and Corresponding Department Established fees for specific participant directed services effective July 1, AWC/FMS Wage Ranges and Benefit Allowance Revising ISPs with Updated AWC FMS Fees Preparations for Fiscal Year Intellectual Disability ISP Renewal Period Vendor Fiscal/Employer Agent (VF/EA) Financial Management Services (FMS) Wage and Benefit Ranges for Specific Participant Directed Services (PDS) Effective July 1, 2015 Agency with Choice (AWC) Financial Management Services (FMS) Wage Ranges and Benefit Allowance and Corresponding Department Established Fees for Specific Participant Directed Services (PDS) Effective July 1, 2015 Vendor Fiscal/Employer Agent (VF/EA) Financial Management Services (FMS) Wage and Benefit Ranges for Specific Participant Directed Services (PDS) Effective July 1, 2015 Complete Listing of Documents Archived in Announcement issued 3/24/15: Announcements archived 3/24/ AE Oversight Monitoring Process - AEOMP Cycle 3 Starts July 1, Professional Development Courses on SCC Medication Administration Program On-Line Registration Announcement Reminder - Submission Deadline for Audited Financial Statements is Approaching Approved ODP Waiver Renewal Waiver Direct Service Provider Audit Requirements for FY 2011/2012 Reporting Period Waiver Renewal Implementation - Summary of Changes to the Annual Qualification for Supports Coordinator Organizations Certified Investigation Peer Review Training HCSIS Services and Supports Directory Reminder Deadline Extended for Maintenance Related Costs for Licensed Residential Homes Survey Reminder - Provider Action Required Complete Provider Qualification by 4/30/ ODP Required Training for SCs and SC Supervisors SH/AIS Webcast and User Guide Updated Availability of ODP Consolidated and P/FDS Waiver Amendments Submitted to CMS Futures Planning Website and methods for Submitting Comments ODP Announcement page 7 of 11

8 Waiver Amendments Approved by CMS Effective July 1, understanding Incident Management Course Year 6 Cost Report Instructions and Excel Template for Waiver Direct Support Provider Staff VF/EA Informational Sessions Year 6 Cost Report Training Registration AEOMP Cycle 5 Information OCS Help Desk Enhancements Web Log In not available 8/29/13-9/2/ Positive Practices Videoconference Available for Viewing Statewide Presentations: "Scott's Story" and "Fetal Alcohol Spectrum Disorders" Service Notes Basics Part 1 SC Required Training Year 6 Cost Report User Accounts and Desk Review Mapping Announcement Harry M Settlement Agreement Provider Survey Now Available (ended on 10/11/13) Harry M Settlement Agreement Supports Coordinator Organization Survey Now Available (ended on 10/11/13) Intro to ISP Plan Monitoring Course Now Available SC and SC Supervisor Required Training ODP Websites Account Management Activity and SC Curriculum Reporter will be Temporarily Unavailable Outcomes Statements Required Training person Centered Thinking Training For AE Staff SSI Increase for 2014 Office Of Developmental Programs Cost Report Information for Waiver Transportation Providers ODP Futures Planning Website Updated (ALREADY Obsoleted) Mileage Rate Change Effective 1/1/ Website Upgrade for SCC Planned Interruption of Service (already obsoleted) Person Centered Thinking Training for All Audiences Reissued Release of ODP Statewide Training Report for Fiscal Year (Already obsoleted) ODP Required Training for Supports Coordinators and SC Supervisors Statewide Positive Practices Video Conference March 26, (Already Obsoleted) ISP Monitoring Training SCO Conference Calls Your Input is Needed - (Already Obsoleted) Reminder: Submission Deadline for Audited Financial Statements is Approaching Request for Proposal (RFP) Issued for an ODP Training Platform Request for Proposal (RFP) Issued for Training and Support for the Developmental Disability Programs ODP Announcement page 8 of 11

9 Solicitation due Date Extended: Request for Proposal (RFP) for an ODP Training Platform ODP Presentation Governor s Proposed Budget Fiscal Year ODP Presentation Certification and Licensing System Enhancements Effective April 28, (already obsoleted) Acting Deputy Secretary for the Office of Developmental Programs (already obsoleted) HCSIS Scheduled to be unavailable on May 3, Now Available: Second Waiver Amendments Submitted to CMS for ODP Consolidated and Person/Family Directed Support Waivers (already obsoleted) Office of Developmental Programs is seeking your assistance for Futures Planning SC Curriculum 2014 Required Training Service Notes (Part 2) Waiver Direct Service Provider Audit Requirements for FY 2013/2014 Reporting Period SC Curriculum 2014 Required Training Foundations for Recognizing and Mitigating Risk Futures Planning Website Updated and Submission of Your Documents Sharing Best Practices with Implementation Teams Extended ODP Required Training for Supports Coordinators and SC Supervisors ODP Discussion of Fiscal Year Budget (already obsoleted) ODP Year 7 Cost Report Training Date for Waiver Direct Service Provider Staff (Already obsoleted) ODP Year 7 Cost Report Training Registration Revised Training Date (already obsoleted) ODP Update On Futures Planning ODP Year 7 Cost Report Instructions and Excel Template for Waiver Direct Service Provider Staff ISP Monitoring 2014 Course Now Available ODP is seeking Input on Direct Services Intellectual Disability Providers Required 2014 SC Statewide Training Face to Face, Instructor Led PA DPW Medication Administration Program Planned Interruption of Service Free SELN Employment Trainings for SCs ODP It's Your Turn Again! How and When to Share your Thoughts and Ideas about ODP's Futures Planning next Steps ODP Year 7 Desk Review Training Registration for AEs Outcome Concerns: A Bridge to Action Now Available 2014 SC and SC Supervisor Required Training Professional Development for AE and Provider Staff ODP Seeking Your Input for T raining Areas Needed for DSP of Id services Free SELN Employment Trainings for SCs Webinar 2 - October 30th at 3 PM Department of Public Welfare Name Change to DHS ODP Announcement page 9 of 11

10 Save the Date for January 7, 2015 Webinar: Vacancy Exception Process BAT01-14 Availability of ODP's Consolidated, P/FDS and Adult Autism Waiver Amendments and Accompanying Transition Plans for Public Comment Adult Autism Overview Videos Announcement PA Disability Employment and Empowerment Summit 2014 Request for Proposals PADES Request for Proposal Extension Informational Memos Archived 3/24/ Is a New Team Meeting necessary to Prepare FY Renewal ISP Incident Management Clarification of Roles for SCOs Revised PROMISe Provider Enrollment Application Billing Bed Reservation Days Enhancements to HCSIS Incident Report Screens HCSIS Enhancements - Incident Management Appeal Rights, Rates and Rate Methodology FY Waiver Cost-based Services FY Waiver Established Fees FY Established Fees Agency with Choice Service Organization Listing ICD-10 Date Change Affordable Care Act Updates APS Contact Persons and Upcoming Calls Re-issued Updating Provider and AE Contact Information for provider Monitoring Fiscal Year Employment Outcome Training Available Free on SELN Website Informational Packets archived 3/24/ Job-Aid: Accessing and Printing ISP for Providers PROMISe Billing Quick Reference for Residential Services Protocol for Gross Adjustments for Providers of Waiver Services with Cash Flow Concerns Annual Provider Qualification Process Two HIPAA Upgrades are Coming: Version 5010 and ICD-10 Get Ready! Administrative Fee Services Related to the Delivery of Vendor Services ODP Announcement page 10 of 11

11 ISP Manual Replacement Page AWC FMS Wage Ranges and Benefit Allowance and Corresponding Department Established Fees for Specific Participant Directed Services Effective January 1, Preparations for Fiscal Year ISP Renewal Period Instructions for Revising ISPs with the Updated AWC FMS fees effective January 1, VF/EA FMS Wage and Benefit Ranges Provider Payment for Start-up and Family Living Initiative ODP Announcement page 11 of 11

Announcement. ODP Communication Number: Announcement

Announcement. ODP Communication Number: Announcement Announcement NOW AVAILABLE: CMS Approved Second Waiver Amendments for ODP Consolidated and Person/Family Directed Support Waivers Effective July 1, 2013 ODP Communication Number: Announcement 049-14 The