THE GRADUATE SCHOOL. WebNow6 Users Guide

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1 THE GRADUATE SCHOOL WebNow6 Users Guide

2 Please Read! Important Note: In order to access WebNow, your computer must have an acceptable internet browser as well as the most recent version of Java. Over the last several months, there have been a number is reported technical issues with WebNow. WebNow runs on the program Java, and Java-supported browser options are becoming very limited. Chrome, Microsoft Edge and Firefox* no longer support Java. Below are the current Java-supported browser options: Safari Internet Explorer *Firefox (ESR) this is a special version of Firefox that will run Java ( ) however, it is not known how long this will be available. Download or update Java at: We realize this is not an ideal situation. The UM System IT Imaging Team is working with the vendor, Perceptive Software, on a new interface. There is however no launch date yet. Once you have an appropriate browser and Java has been loaded, you can access WebNow at

3 THE GRADUATE SCHOOL WebNow6 Users Guide MU Graduate School 210 Jesse Hall Columbia, MO Phone Fax October 28, 2013

4 Table of Contents Run WebNow on Your Computer... 1 Send Your Documents to the Graduate School... 3 Examples... 3 View Your Documents Using WebNow... 6 Search by Name... 7 Search by Student Number... 8 About Search Categories... 8 More About Search Categories... 8 Customizing Your View How to add additional columns of information to your view How to move columns How to sort alphabetically... 13

5 RUNNING WEBNOW Section 1 Run WebNow on Your Computer The Graduate School s electronic imaging system is called ImageNow. ImageNow is a client-based system, which means that users must have a specific program installed on their computer to complete some of the work in the system. However, graduate programs may retrieve documents online using the internetbased program called WebNow. WebNow is available at this link: Notes about this application: 1. It runs using JAVA. If you do not have JAVA installed on your computer or you need to update your version go to and download a free copy. Then follow the prompts below. 1

6 RUNNING WEBNOW 2. You might have trouble running it on particular web browsers such as Mozilla Foxfire. If that is the case then try switching to a different browser such as Internet Explorer. 2

7 SENDING DOCUMENTS Section 2 Send Your Documents to the Graduate School For Document Submission The following documents will be acceptable forms to submit and be be archived in WebNow: a. All M-forms, DM-forms, D-forms, EdSp-forms b. Graduate Certificates c. Minors d. Change of Committee forms e. Course Substitution forms 1. Scan and your signed forms to: mugradimaging@missouri.edu This can be done in a variety of ways: a. Attach multiple files (in PDF or TIFF) for different students to the same (see example on next page). b. And each attachment may be as many pages as you wish. c. In the body of your please list the following information: Student s Last Name Student s First Name Student ID Form Type(s) (eg. M1) Expected graduation date CAUTION: Do not, however, send a multipage document with a mixture of different students in the same attachment. (see example on next page) Examples 3

8 SENDING DOCUMENTS No. 1 contains: one attachment for Jane Smith s M1, and another attachment Doug Kumar s D2, which is three pages THIS EXAMPLE IS OK An with multiple attachments is ok. This example has two PDF attachments; one for J. Smith and one for D. Kumar If an attachment has multiple pages it must be all for the same student and all for the same document type. This example has a 3 page attachment all for D. Kumar for the D2 form. M1 J. Smith (PDF) D2 D. Kumar Pg 1 (PDF) D2 D. Kumar Pg 2 (PDF) D2 D. Kumar Pg 3 (PDF) Name ID Forms Exp. Grad Smith, Jane M1 SP2012 Kumar, Das D2 FS2015 In the following manner, please list in the body of the the information outlined in this example. In summary, multiple attachments may be sent in one message to the mugradimaging@missouri.edu box if: Each attachment contains only one student s form. Each attachment contains only one document type per student (e.g. only a D1 or only a M1 or only a Change of Committee). 4

9 SENDING DOCUMENTS No. 2 contains: one attachment only that has the M1 for Jane Smith, D2 for Doug Kumar & S2 for Su Chen THIS EXAMPLE IS NOT OK!!!! M1 J. Smith Pg 1 This example has a 3 page PDF attachment for multiple students. D2 D. Kumar Pg 2 S2 S.Chen Pg 3 In summary, multiple forms for multiple students should not be sent included in the same, single file attachment. 5

10 VIEWING DOCUMENTS Section 3 View Your Documents Using WebNow For Viewing and Tracking Your Documents The following steps will provide you with a basic working knowledge knowledge of how to search for your student records and view them in them in WebNow. The advantage to this process is that you can see its progress from submission to approval without waiting on the Graduate School to return the approved document. 1. Log into WebNow using your MU PawPrint and password. Enter your PawPrint and password and click on Connect 2. Once you log in, you will see the Documents search page along with the views you have access to. This example account has access to Journalism MA and PhD records as well as records for students in the Graduate Minor in Law and Conflict Resolution. 3. 6

11 VIEWING DOCUMENTS 2. To search for student files: Click on the view you wish to search; for this example, the C GS Journalism view has been selected. This view contains records for masters and doctoral students in Journalism. Select a Quick Search option from the first drop-down tab. Select a Quick Search option. Most common searches are: 1) Student Number 2) Name 3) Any Document Key 7

12 VIEWING DOCUMENTS Search by Name Change the first drop-down field to Name. Change the second drop-down field to Starts With to search by LAST NAME. o Note: If you wish to search by first name then select Ends With. For a Last Name Search update the second drop-down to Starts With For a Last Name Search update the first drop-down to Name In the blank field type the student s last name Search by Student Number Change the first drop-down to Student Number. Change the second drop-down to is equal to. Update to is equal to Change to Student ID Type in Mizzou ID number 8

13 VIEWING DOCUMENTS About Search Categories There are several search options in ImageNow/WebNow. Below is a Search Option guide for the first drop-down box. These options correspond to the column headers on your screen. ImageNow/WebNow = Graduate School Drawer = Academic Program Student Number = Student Number Name = Student s Last, First & Middle Name Program Code = Abbreviation of Dept Name (ex. ELPA) Advisor = Taken from myzou Admit Term = When admitted into program Document Type = Type of document at MU (e.g. M1) Any Document Key = Will search all categories Custom Property = Other properties to search by (see below More About Search Categories You have even more columns in your view. You can search by many of these by selecting. Custom Property in your dropdown menu. ImageNow/WebNow = Graduate School Pages = Number of pages in the entry C GS Plan Description = Degree (ex. ELPA-PhD) C GS Program Description = Major (ex. ELPA) C GS Sub-Plan Code = Emphasis (ex. Ed.Amin_PhD) Completion Term = Term student graduated Expected Graduation Term = Anticipated graduation date 9

14 VIEWING DOCUMENTS 4. After clicking Go, a simple search for a name containing Smith returned 54 files. Double-click to open the record 5. To view a TIFF image of a document, highlight and double click on the record. Highlighted below are the various components of the document view. Properties bar Document Thumbnail view 10

15 VIEWING DOCUMENTS 6. To toggle thumbnail views select the F9 function on your keyboard. Click on the thumbnails to view different pages within documents. 11

16 Section 4 Customizing Your View For Ease of Use The Graduate School recognizes that not everyone works in the same the same way. Therefore, the following information is to help you you customize your view of WebNow so that you find it efficient and useful for your daily practices. Please note that although when customizing your view you will need to reset it each time you log into WebNow, it can be well worth the brief moment it takes you to reset so that your experience working in WebNow can go smoothly. How to add additional columns of information to your view Wish you had more information about the document you are looking at? To add more columns to your view, simply point your cursor over one of the column headers, right click, move your cursor over column. Several column options will show up. One that we suggest adding is Notes. This is where a Graduate School staff member might leave a brief note for the reader. 12

17 How to move columns Wish the columns were in a more convenient order? Simply left click and hold down the cursor over the column you wish to move. Then drag it to the desired location and release the cursor. How to sort alphabetically Click once on the column header you wish to sort from A to Z. Click it once again to sort it from Z to A. Custom Searches The Graduate School staff can work with you to set up advanced searches ( Private Filters ) in WebNow. Please contact Terrence Grus (grust@missouri.edu ) or with questions or for assistance. Documents that should NOT be sent through WebNow -Registration Forms (Late Changes to Registration, Term Withdrawal, Course Withdrawal) -Admissions Forms (Change of Degree forms, Acceptance forms, Reactivation forms) -Electronic thesis or dissertation forms 13