CFC Form 7. Updated: 1/27/15 Document Number 36UG User Guide

Transcription

1 CFC Form 7 Updated: 1/27/15 Document Number 36UG User Guide

2 Copyright 2015 SEDC All rights reserved. No part of this document may be copied or reproduced in any form or by any means without the express prior written consent of SEDC. *** Changes and updates are periodically made to the software and services may be reflected in future publications. This publication does not intend to completely document every feature and function of the software; it only provides a general guide. Please consult other documentation in addition to this document. Information in this document is subject to change without notice and does not represent a commitment on the part of SEDC and/or its affiliates. All rights reserved. Other product names mentioned may be trademarks of other vendor/manufacturers. 2

3 Table of Contents OVERVIEW 4 SETUP 4 CFC RUS DATA ENTRY EXAMPLE 4 CFC FORM 7 PARTS 10 Part A - Statement of Operations 10 Part B Data on Transmission and Distribution Plant 11 Part C - Balance Sheet 12 Part D Notes to Financial Statements and Certification Loan Default Notes 12 Part E Changes in Utility Plant 13 Part F Materials and Supplies 14 Part G Service Interruptions 14 Part H - Employee-Hour and Payroll Statistics 15 Part I - Patronage Capital 16 Part J - Due from Consumers for Electric Service 17 Part K kwh Purchased and Total Cost 17 Part L Long-term Leases 17 Part M - Annual Meeting and Board Data 18 Part N Long-term Debt and Debt Service Requirements 18 Part O -Power Requirements Database - Annual Summary 19 Part P Energy Efficiency Programs 20 Part Q Investments, Loan Guarantees, Ratio, and Loans 21 Part Q, Section 1 Investments 21 Part Q, Section 2 21 Part Q, Section 3 21 Part Q, Section 4 Loans 22 CFC RUS - EXPORT CFC 22 3

4 Overview V36 CFC Form 7 is designed to allow the users to help create a spread sheet that will import to Form 7 provided by CFC. Setup This feature is not controlled by parameters. Security is enabled by new options in Class Maintenance. The user must have access to the Consumer Accounting System to calculate some of the information. CFC RUS Data entry example The CFC RUS menu option allows the user to enter accounts/item IDs into the system. The user must supply much of the data. Some parts are already set up for the user, and other parts do not require user input, are calculated, or do not appear on CFC Form 7. Use the following steps to enter data into a generic field. A description of each part follows this explanation. 4

5 1. In the GA Accounting Main Menu click on General Ledger. 2. Click on CFC RUS. 3. A gray form field opens up below the menu. CFC Form 7 should be highlighted in the Form Type selection box. Click Search. 4. The Form Information table opens up in the form field. 5

6 5. Single-clicking any field in the Form Information table displays associated tables that appear in the Section Information. 6

7 6. In the Section Information table, Lines that are marked Ranges in the Input Line Type column may be double-clicked to add relevant data. Users cannot modify lines that are marked Balance Sheet, Calculated, Header, Income Statement, or Totals. Note: The following is an example. Entering Ranges in other sections will be similar, but will likely require different Account and Item IDs. For example, the user can select Line 3 from Part E (Changes in Utility Plant). The result of the user s input on this line will be found on Line 98 (Headquarters Plant) in the exported spread sheet. 7

8 7. Click on either Account or Item ID to modify data. Then click Add to add the Accounts and Item IDs to the defined fields for the report. Alternately, users can click on the Search icon next to the selection window to select multiple accounts/ids. 8

9 8. Click on Done to return to the previous view. 9. For Help during this process, click on Form Help above the upper left corner of the Form Type area. 9

10 CFC Form 7 Parts CFC Form 7 is divided into alphabetical sections known as Parts. The process for entering information into each part is similar. There are six input line types: Header, Income Statement, Balance Sheet, Ranges, Calculated, and Totals. Users can only modify Ranges data. The other types of lines are not directly modified by the user. Output lines indicate placement on the CFC exported spread sheet. Note: Some fields are not calculated based on system limitations or historical data limitations. This may be true even for fields that are identified as Calculated. Note: The system will not generate data for Parts D, G, K, L, N, P, and Sections 2 and 3 of Part Q. Part A - Statement of Operations This section is updated based on Account line numbers for the Operations/Balance Sheet Form 7 (OBSA). No action is required. 10

11 Part B Data on Transmission and Distribution Plant Data for this section is automatically populated from the Work Order System Job Statistical Information. 11

12 Part C - Balance Sheet This section is updated based on Account line numbers for the Operations/Balance Sheet Form 7 (OBSA). No action is required. Note: Once you have imported your SEDC provided data on the CFC form 7, please review Lines 36 and 37 for possible separation of Other Long Term Debt vs CFC Long Term Debt (Net). Part D Notes to Financial Statements and Certification Loan Default Notes Not applicable. 12

13 Part E Changes in Utility Plant For each line number enter the appropriate Account and Item IDs. 13

14 Part F Materials and Supplies For each line number enter the appropriate Account and Item IDs. Part G Service Interruptions Not applicable. 14

15 Part H - Employee-Hour and Payroll Statistics Line 1 is calculated. For Lines 2 through 6 enter the appropriate Account and Item IDs. 15

16 Part I - Patronage Capital For each line number enter the appropriate Account and Item IDs. Line 4 is the total of Lines 2 and 3. 16

17 Part J - Due from Consumers for Electric Service For each line number enter the appropriate Account and Item IDs. Part K kwh Purchased and Total Cost Not applicable. Part L Long-term Leases Not applicable. 17

18 Part M - Annual Meeting and Board Data Total Number of Members is populated from the Consumer Accounting System. Part N Long-term Debt and Debt Service Requirements Not applicable. 18

19 Part O -Power Requirements Database - Annual Summary The system will calculate Part O using billing data by class from the Consumer Accounting System if the CA Control File is populated as shown below. Note: Typically, batch programs Billing Registers - Revenue Class (BRCB) and Billing Statistics Update Revenue Class (URCB) are run as part of month-end closing procedures for billing. These programs will create the required data for this section. 19

20 In the CA Control File Classes, the user selects a field from the F&S Report Classification column, the F&S Report Classification dialog opens, and the user then enters the appropriate code for each class. Part P Energy Efficiency Programs Not applicable. 20

21 Part Q Investments, Loan Guarantees, Ratio, and Loans Part Q has four sections. Sections 1 and 4 are available on the exported form. Part Q, Section 1 Investments For each line number enter the appropriate Account and Item IDs. Part Q, Section 2 Not applicable. Part Q, Section 3 Not applicable. 21

22 Part Q, Section 4 Loans For each line number enter the appropriate Account and Item IDs. Line 1 is calculated. Line 7 is the total of Line 2 through Line 6. CFC RUS - Export CFC The Export CFC menu option allows the user to generate an exported Excel spreadsheet for CFC Form 7. Note: CFC provides the Form 7 for the exported data. Use the following steps to export data for CFC Form 7 into Microsoft Excel. 1. In the GA Accounting Main Menu click on General Ledger. 22

23 2. Click on Export CFC. 3. A gray form field opens up below the menu. CFC Form 7 should be highlighted in the Form Type selection box. If the user is not logged into the Consumer Accounting System the following warning appears: 4. Select or type in the Month and Year in the highlighted date fields, using MM/YY format as shown. Note: From MOYR and Thru MOYR are mandatory fields. COOP ID is an optional field. 23

24 5. Click Submit to generate a report. Note: Some fields are not reported based on system limitations or historical data limitations. 24

25 6. To generate an Excel Spreadsheet that can be saved or used in your CFC Form 7, hover over the report, right-click, and select Open with Excel. 7. The Excel spreadsheet can then be merged with a CFC-provided Excel Form 7. Note: Users may need to change the exported CFC Form 7 if data has to be corrected or entered. 8. For Help, click on CFC Export Help above the upper left corner of the Form Type area. 25