Document and Printing Solutions Overview

Transcription

1 Document and Printing Solutions Overview

2

3 MultiFunction Products The following sections describe the features and capabilities of three models from the RFG lineup of Multifunction Products (MFPs): B079/B082 Digital Black and White MFP B051/B052 Digital Color MFP H310/H311 Fax Machine These products are typical of the features offered by digital MFPs. They also work with a wide range of solutions products.

4 B079/B082 Digital Black and White MFP The B079/B082 provide workgroups with a complete digital copying system with full document finishing. With the new B079/B082, these systems are greater than the sum of their parts. More than just multifunction devices, the B079/B082 are the cornerstones of any successful office operation for document production and distribution. Built on the RA2K platform, these multifunction solutions are complete digital communication hubs. Featuring superior 600 dpi image quality at 35/45 pages-perminute, the B079 and B082 offer unmatched versatility in a compact design. And when it comes to finishing, choose from three finishing options to meet your specific needs for multi-position stapling, hole punching, and even saddle-stitch booklet finishing. Connecting the B079/B082 to your network enables you to get the most from your investment. As a printer, users have complete access to all imaging and document finishing on the B079/B082. Looking for faster and more cost-effective ways to distribute paper-based documents? By using the scanning capability of the B079/B082, digitize your paper documents for electronic distribution. Add the Fax option to create the ultimate communication hub. The B079/B082 can be configured with up to three G3 lines for simultaneous fax transmission and reception. Streamline workflow, reduce costs, and speed information distribution. Manage system status remotely. Do it all at one device and drive your office productivity to new heights with the B079/B082. Your on-ramp to the information superhighway. In any configuration, the B079/B082 bring powerful copying capabilities to your office, including: 64 MB RAM standard (expandable to 320 MB) for Scan Once Print Many operation. Intuitive control panel design for fast and easy job programming even for novice users. Customizable shortcut keys to reduce programming of common modes to one-touch operation. A host of labor-saving features like Automatic Paper Selection and Tray Switching, Automatic Exposure, Automatic Zoom, and duplexing for up to 999 sets to take the guesswork out of copying. Stamping and Numbering features to add digital data to copy sets. An 80-sheet ARDF to efficiently process one-or two-sided originals up to 11 x 17.

5 Complete in-house document production: Choose one of three finishers to stack, staple, and punch output sets; even create professional saddle-stitched and folded booklets up to 60 pages. When it s time to finish the job, there is a broad spectrum of output options to meet your needs and budget: Separate copies from printed or faxed pages with the One-bin Tray. Add offset stacking and 50-sheet oneposition stapling with the 1,000-sheet Finisher. The Multi-tray Finisher brings multiposition stapling and optional holepunching to every user. Install the Booklet Finisher to provide capabilities once reserved to commercial printers. Lower expenses, speed job completion, and maintain confidentiality by doing it all in-house even saddle-stitched, folded booklets for the ultimate professional touch. Dual 500-sheet paper trays and a 50-sheet bypass tray provide 1,050 sheets of standard paper capacity. The B079/B082 deliver greater media flexibility through: User adjustable paper trays that handle stocks ranging in size from 5.5 x 8.5 to 11 x 17. Increase the paper capacity with either the Paper Bank PS530 for two additional user-adjustable 500-sheet trays or the Large Capacity Tray with 1,500-sheet capacity. Or combine both options for a total paper supply of 3,550 sheets. Standard Automatic Duplexing. Versatile 6-way paper supply: Keep up to 3,550 sheets online at all times to handle the varying copy jobs performed by users throughout the business day

6 Increase the functionality of the B079/B082 exponentially for an incremental cost. As a networked printer, every connected user has remote access to all paper supplies and full finishing capabilities. Now, the workgroup user can: Print every page with true 600 x 600 dpi resolution every set is a digital original. Duplex print your documents at the same level of output performance as simplex printing. Print in their choice of genuine Adobe PostScript 3,PCL 5e/6,or Make printing even easier with the Refined Print Command Stream (RPCS), an icon-based page description language and driver that simplifies printing set-up. Intuitive drivers make printing easy: Graphic drivers supporting PCL 5e/6 emulation, Adobe PostScript 3,and RPCS put total control at connected users fingertips. The print controller is configured with a 300 MHz CPU, 192 MB RAM, and a 20 GB hard disk drive to drive the B079/B082 at the maximum speed and accept jobs from multiple workstations on the network without delay. Connecting to your network is easy with your choice of: Standard 10/100 BaseT Ethernet interface for network-wide printing. Standard IEEE 1284 Parallel interface for 1:1 printing. Optional USB 2.0 and IEEE 1394 interfaces for high-speed data transfer using the latest networking technologies. Support for the IEEE b and Bluetooth wireless connectivity to free users from cables and offer the flexibility to print from virtually anywhere in the office. What s more, connected users can manage print jobs and the entire system right from the desktop. All you need is the printer s IP address and SmartNetMonitor software installed on a networked PC to monitor and manage the B079/B082. Flexible connectivity: Unmatched flexibility to connect to your network. Real-time access to real-time information: the SmartNetMonitor utility constantly informs users as to the system status and system capabilities right from your desktop.

7 Use the 600 dpi scanner of the B079/B082 to capture, send, and/or store hardcopy originals right at the device. Programming addresses is accomplished directly at the control panel. The 20 GB Document Server offers an Address Book that stores up to 2,000 addresses right at the system. Address Book maintenance is performed either at the control panel or via SmartNetMonitor or Web Image Monitor utilities. Add new individual or group addresses, edit or delete existing addresses, export data stored on the Document Server for back-up purposes, or duplicate address book data to populate other machines without rekeying. Send digital files instantly and at no cost: Send s to up to 500 recipients at network speed. Enter a subject up to 20 characters using the QWERTY keyboard that appears on the LCD panel. Server-less Scanning Paper documents are efficiently scanned at speeds up to 49 pages per minute at 200dpi. Once captured, images are temporarily stored in the system s standard 20 GB Document Server, and then sent directly to programmed destinations. This innovative server-less model eliminates the need to dedicate a PC to act as a server for scanned images while saving space, money, and allowing you to allocate computer resources elsewhere within your organization. Execute pull-scanning tasks with a TWAIN-compliant driver installed on a user s PC. ScanRouter Lite utility delivers ad-hoc Scan to capabilities at no additional cost. Every user has complete control over scan settings such as resolution, original size and type, image density, and destination(s) for every job. Support for a wide selection of industry standard file formats including TIFF, TIFF-F, Multipage TIFF, PDF, and JPEG ensures digitized documents can always be opened and read by recipients.

8 Once scanned, documents can be stored in the system s standard 20 GB Document Server for archival or later print-on-demand purposes. Conduct quick searches by file or user name, and then print or download them to the desktop using Web Image Monitor. View thumbnails of stored images for easy identification. Document archival and retrieval: Leverage the power of the 20 GB Document Server to act as an on-site virtual document library. Add the Type 2045 Fax Option to the B079/B082 to increase versatility and value. Maximum 2,000 Quick Dial Numbers: The Type 2045 Fax Option offers a standard complement of 500 Quick Dial locations with a maximum of 2,000. The Type 2045 Fax Option has all of the standard fax features and more for simple operation, convenience, and productivity. Scan one-or two-sided multi-page originals as large as 11 x 17 through the ARDF. Increase your fax capabilities with multiple Super G3 fax lines at your disposal for simultaneous transmission and reception. Install the JBIG Transmission Option, featuring an ITU-approved compression scheme that crunches files sizes to their absolute minimums, and reduce transmission times to 2 seconds per page.

9 Easily search and retrieve a specific document to re-print, re-fax, re-send or download to your computer to for editing from the document server. Store up to 3,000 documents or up to 9,000 pages on the Document Server. Print, edit, or delete archived documents at your convenience with complete access to all copier/printer functions, such as duplexing and finishing. Search and retrieve documents at the control panel, or by launching Web Image Monitor software using a standard Web browser at a connected PC. 20 GB Document Server: Stores digital files for just a few hours or indefinitely, using the hard disk drive to serve as a long-term document repository.

10 B051/B052 Digital Color MFP Integrate your documents with a single touch. Until now, making decisions has always been about compromise. With the B051/B052 series, there is no need to compromise versatility and functionality. The B051/B052 are high-performance multifunction systems that integrate copying, printing, scanning and optional faxing capabilities. They have all of the features you've come to expect from Multi-Functional Products in speed, image quality, paper handling and finishing options. Moreover, they are easy-to-maintain and compact units. What separates the B051/B052 series from the competition is that they can also perform any of their functions in full color. When a splash of color is needed in a document, the B051/B052 can produce it with just a click of a mouse or push of a button. Centralize document production and distribution to create more productive workgroups. Savings that add up It s not unusual to see a fax, copier and a variety of printers installed in an office to handle the wide range of tasks. The B051/B052 incorporate all of these functions into one system; so one solution performs virtually all document production and distribution for the entire workgroup. The B051/B052 can positively impact your bottom line because all service costs and consumables are consolidated into one product. Besides the low acquisition cost, the B051/B052 have operating costs comparable to other black & white MFPs. Lastly, the modular design and easy access to all consumables reduce the need for service calls and downtime.

11 Operation made simple Having a wide range of functionality is good only if it's easy to access and use. With the B051/B052 intuitive Panoramic Touch Panel Display, operation could not be any simpler. The interface is designed to minimize steps while maximizing users access to the full range of the MFP s capabilities. This simplicity is carried over to the printing function. With the RPCS print driver; users have access to all of the printing and finishing capabilities in a single-level menu interface. Commonly used printing and finishing settings can be saved and retrieved simply by pointing and clicking. Add finishing touches The B051/B052 put the finishing touches on your documents without lifting a finger. With the 1,000-sheet finishing option, you can collate, sort and staple a wide variety of documents. These systems can handle papers as large as 12 x 18, paper weights as high as 90 lb. Index, and can staple documents with as many as 50 pages in up to two places. There is also a 500-sheet finisher, which sorts, stacks and staples documents up to 30 pages long. With online document collation and stapling, these systems eliminate manual handling and ensure that your documents look their best and are ready for quick distribution. There is color, too Besides copying, scanning, printing and faxing, the B051/B052 offer full color. Most of your documents are still black & white, which sometimes is all that is needed. But for that occasion when you require an accent of color for a critical document or presentation, the B051/B052 can do it with ease. Color pages are integrated seamlessly into the document and finished without manual intervention. You have convenience color at your fingertips! Don't think just because there is vibrant color on the B051/B052 that there is a significant price premium. On the contrary, the difference in cost between the B051/B052 and a comparable black & white MFP is about the cost of a cup of coffee per day! The B051/B052 are available in a variety of configurations so that you can choose the model that fits your needs and budget best. The B051 is capable of producing 24 pages-per-minute in black & white and 8 pages-per-minute in color. It is ideal for the small workgroup. The base model of the B051 comes standard with automatic duplexing and a bypass tray. The B051 S/P model extends the functionality to include network scanning and printing. Optional accessories including automatic document feeder, extra paper trays, and finishers are available to increase productivity and convenience. The B052 has faster throughput, with 32 pages-per-minute in black & white and 10 pages-perminute in color. Well suited to support workgroups, the B052 comes standard with automatic duplexing, a bypass tray, and an Automatic Reversing Document Feeder. The B052 S/P includes network scanning and printing functionality. The B052 shares the same optional accessories with the B051.

12 COPYING The B051/B052 have sufficient throughput to handle the needs of today s busy workgroups: The B051 copies at a rate of 24 black & white and 8 color cpm The B052 outputs 32 black & white and 10 color cpm Scan Once Copy Many to attain full engine speed First Copy Out Time of 7.8/18 seconds (BW/FC) DOCUMENT SERVER The Document Server provides you with comprehensive storage, search and retrieval tools to manage the conversion of paper-based originals into digital files. Whether documents are copied, printed, or faxed, they can be automatically stored on the system s 40 GB hard drive. After you ve found the right document, the Document Server enables you to leverage it further by combining it with other documents, re-purposing and distributing it on paper, via or fax. PRINTING The B051/B052 are network printers your workgroup can share: 24 or 32 ppm black & white output Less than 8 seconds First Page-Out times 8 or 10 ppm in color Two-page description languages PCL 5c emulation and RPCS standard, and genuine Adobe Postscript 3 as an option Access to any document finishing options SCANNING Every office has numerous documents residing only on paper, which may be the preferred medium for reading, but is inefficient for distribution and archival. The MFP s scanning capability and Document Server utility converts paper-based documents to digital files and routes them to recipients over the network or the Internet through the embedded scan to capability. Color documents can be scanned at up to 600 dpi to capture the finest detail.

13 FAXING With the optional fax capability, the B051/B052 become ultimate document processing hubs, integrating the functions of all office peripherals into one solution. The fax option supports up to two lines for simultaneous reception and transmission. To maintain high image quality, users can fax documents directly from their desktop. B051/B052 incorporate all of the productivity features of dedicated faxes. For added convenience, you can fax two-sided originals using the ARDF. MANAGEMENT CONTROL The B051/B052 come standard with several utilities that provide extensive control, that enables you to manage your documents and MFPs with maximum efficiency. DeskTopBinder Lite, which works in conjunction with Document Server, enables you to view, download, and re-purpose documents stored on the B051/B052 hard disk drive. Job Binder within the RPCS print driver, enables you to assemble individual pages from multiple document, regardless of the application. Then the file can be printed as a new document, complete with new titles, headers, footers and page numbering. SmartNetMonitor configures and monitors the B051/B052 and any other supported device on the network from a client PC. It provides real-time status reports on the B051/B052, including busy/idle, paper and toner levels and the current set-up. Documents can be easily scanned and distributed electronically with the B051/B052. Scanning is supported through: The standard ScanRouter Lite enables you to distribute documents within the immediate network segment. GlobalScan is a new electronic document delivery system that incorporates greater flexibility in designating destinations with LDAP support. DocumentMall is an Internet-based file storage system for scanned documents. It makes document collaboration and sharing possible regardless of the geographical distance between users.

14 H310/H311 Internet Fax The HIGH PERFORMANCE NETWORK LASER FACSIMILE SERIES Advanced Communications for the Next Generation Two exceptional models. One powerful platform. No boundaries. The H310/H311 are designed for today s demanding document communication needs. They offer outstanding versatility and cost-efficiency. These two powerful systems set a new standard in office technology by providing a wide assortment of convenience features.make your communication task easy whether your application needs require a high volume standalone fax H310 or a network configuration H311 that can send color documents over the Internet. These models can significantly reduce operation costs and expertly handle your company s vital document, hard copy or electronic, communications. Let the state-of-the-art H311 Series technology help you achieve immediate and measurable gains in workgroup productivity. H310 High Productivity H311 Network Fax/Color Scan to

15 H310 Features H311 1,000 sheets (Two 500 sheet Standard Paper Capacity 500 sheets (One 500 sheet tray) trays) 1,600 sheets (Three 500 sheet trays,one 100 sheet bypass tray) Optional Paper Capacity 2,100 sheets (Four 500 sheet trays,one 100 sheet bypass tray) 2,600 sheets Maximum Paper Capacity 2,600 sheets Two Standard 33.6 Kbps Modem with JBIG One Standard,One Optional Optional Color Scan to Standard Optional Internet Faxing Standard Optional IP Faxing (Real-Time) Standard Optional LAN Faxing Standard Optional PCL 5e/ dpi Printer Optional Send Hard Copy Color Documents to Addresses The H311 makes it simple to send documents directly to a recipient s address in color to anywhere in the world and without incurring the charge of a fax transmission. Now you can send critical color documents such as photos, brochures, maps, business charts, floor plans, or any documents you can imagine up to 11"x 17"in size and up to 600 dpi resolution. Color Scan to Send any colorized document directly to the recipient s address. Just simply enter the address via the H311 s keyboard. Press start and the document is on its way. It's as easy as sending a fax. Send to Individuals On the Go Speed up communications to those who travel by sending directly to their address instead of a hotel fax. This ensures confidentiality of the information being sent. Scan Conveniently Send a document to your PC for archival. This convenient scanning capability enables you to use the image in another document and educe the number of hard copy documents. Reduce Fax Communication Costs The H311 provides advanced Internet Fax capabilities that allow you to send documents to both a PC and another Internet Fax at the same time. incorporates the latest T.38 Internet Fax technology that provides real-time faxing over the Internet. No Charge for Internet Communication Internet Faxing allows you to send documents around the world to any address, PC or Internet Fax without incurring any long distance or international phone charges. Documents sent to another Internet Fax will print out upon reception. IP-Faxing (Real-Time Faxing Via The Internet) IP-Faxing allows communication between a network of H311 or ITU compatible devices, without the use of an Server. The sender just enters the IP address

16 of the receiving IP-Fax System. (Complies with ITU-T Rec.T.38) Communication is super-fast and a report is received back confirming reception. Network Efficiency The FAX5510NF maximizes efficiency by using your network for LAN Faxing, archiving, monitoring and programming of the system right from a desktop PC. Send Faxes Directly From Your PC LAN Faxing allows multi-user workgroups on a network to increase productivity by easily faxing documents from their desktop, via the H311, to any G3 fax. A Transmission Result Report is returned by to the sender. Automatically Archive All Sent and Received Faxes Concerned about losing incoming paper documents? The H311 can be programmed to automatically back up all incoming and outgoing fax communication for easy archival. Incoming documents are printed and electronic backup files are sent to an archival l location. Web Status Monitor This feature allows the H311 to be programmed and monitored from a PC. Examples of functions that can be programmed: Auto Back Up Destination Save/Restore System Settings Network Settings Password Quick Dial Keys Group Dials Forwarding Address Sub Address Multi-Step Transmission Examples of functions that can be monitored: Documents by File Name Document Status Memory Level Memory Usage Paper Supply Status Toner Level Transmission/Reception Journal

17 Easy To Use Operation Panel Color Scan/Halftone and Resolution Selection Keys. 10 User Function Keys: Each key can be programmed with a feature that you use frequently. Advanced Fax Features to Meet Your Needs Speed Super G Kbps modems with JBIG Compression transmits up to a fast 30 pages per minute. o 2 Modems Std. on H310 o 1 Modem Std. on H311 Broadcasting utilizing Dual Modems enables overall time to complete the broadcast job to be cut in half by transmitting over both modems simultaneously. 1.5 Second Scan Speed per page to memory. Parallel (Quick) Memory Transmission allows the fax system to dial and begin transmitting a fax as soon as the first page has been scanned into memory. High Resolution Transmission/Reception The H31/H311 Series are able to scan documents at the following resolutions: Standard x 100 DPI Detail x 200 DPI Super Fine x 400 DPI Extra Super Fine x 600 DPI The Extra Super Fine mode (600 x 600 DPI) maintains fine details on documents such as maps, architectural drawings and schematics where details are critical. Standard (200 x 100 dpi) Extra Super Fine (600 x 600 dpi) Memory Protection All documents are stored in Standard Memory and retained during power loss for up to 12 hours. Optional 40 MB Memory is non-volatile and retained indefinitely. Should the system be without power for more than 12 hours, none of the documents (received or those stored for sending) will be lost.

18 High Capacity Documents up to 75 pages, and 11 x17 in size, can be inserted into the Automatic Document Feeder. Standard Memory is 7 MB (560 pages) and is expandable up to 3,000 pages. Dialing capacity consists of 144 Quick Dial Keys and 100 Speed Dial codes (expandable to 1,000), and 9 Group Dials (expandable to 30). The H310/H311 Series can be configured up to a maximum paper supply capacity of 2,600 sheets, consisting of five 500 sheet Paper Trays and a 100 sheet Bypass Tray. Rotate Sort features automatically alternates incoming faxes between portrait and landscape orientation so documents are sorted for easy distribution. 23 PPM PCL Printer Add the optional Printer Interface and get a fast 23 ppm network printer. It comes standard with both a Parallel and NIC Interface. Optional Interfaces: o USB Port o Wireless LAN Port o IEEE1394 Port 1200 DPI Print Resolution Printer Control Languages o PCL5e/6 o RPCS o Adobe PS3 (Optional)

19 All-In-One Toner Cartridge The H310/H311 Series Fax Systems utilize an AIO (All-In-One) Toner Cartridge that is easy to replace and also educes maintenance. The cartridge contains both toner and the Optical Photo Conductor Unit (yield: 10,000 2). Environmentally Friendly The H310/H311 Series fax systems comply with the US Energy Star program. The system will automatically go into standby when it is not used for five minutes, reducing electric consumption to less than 2W. Our products are designed to keep waste out of the landfills. Components used in the H310/H311 Series product are identified with indicators so that they can be easily separated during the recycling process.

20 Solutions Products The following sections describe several of the Solutions Products offered by the Ricoh Family Group. Solutions Products maintain documents through one or more stages of the Document Life Cycle. The Document Life Cycle is the sequence of steps a document goes through from the time it is created until it is finally destroyed. These may include editing, distribution, printing, and archival storage, among many other possible steps. The Solutions covered below are: ScanRouter DeskTopBinder ECabinet DocumentMall SmartNetMonitor Printer Cost and Security Manager Output Management Software This is not a complete list of Solutions Products offered by the Ricoh Family Group, but does exhibit the wide range of products and the typical uses.

21 ScanRouter Solutions Digital Document Management Solutions Convert Paper Documents into Digital Files and Consolidate, Organize, Store, Retrieve and Distribute Them Effortlessly. These solutions are among a wide variety offered to address the daily requirements of today s various business environments. ScanRouter Solutions offer unchallenged productivity, reliability, security and simplicity for your employees, partners and clients. New ScanRouter Solutions support a breadth of input and output products. The software can convert your paper documents into digital files, store and distribute them, and allow accessibility to any authorized user. Eliminate copying documents! Stop printing faxes! Have immediate access to any file on your network right from your PC desktop! Maximized Workflow Environment Store scanned documents on a ScanRouter Enterprise Server and deliver them to client PCs through specified Windows folders (maximum 200). Distribute files to up to 2,000 destinations through the ScanRouter Enterprise Server when connected to the B079/B082 and other supported devices. With LDAP connection between ScanRouter Enterprise Servers and Lotus Notes/Exchange Servers, access up to 90,000 addresses at the Server. Utilize ad hoc address entry when connected to the B079/B082 and other supported devices. Deliver scans to ScanRouter DocumentServer, Microsoft SharePoint Portal Server, Lotus Notes R5 Domino Server. Connect up to 32 supported multifunction products to the ScanRouter Enterprise Server.

22 ScanRouter DocumentServer Document Management System Store 400,000 pages in up to 20 customized Cabinets, containing 10,000 documents in each server. Individual folders and sections are also available to mirror your existing filing structure. File by any criteria that you prefer through customizable templates and index fields. Utilize network scanning, TWAIN scanning and industry standard capture applications supported by ScanRouter DocumentServer. Access Drag and Drop functionality from the Windows file structure or within the application. Utilize Advanced Search features such as keyword, document name or type, date, author, size, modified and work status. Create specific word lists to search documents when you remember only certain words within them but not the file names or authors. DeskTopBinder Professional Client Software to Retrieve and Edit on the Server Access the Cabinets on the DocumentServer from client PCs. Each Cabinet can contain up to 1,000 resident documents within each of the 100 customized folders. Identify documents easily through icon and thumbnail representation of actual documents and content, as well as traditional file and folder structure for advanced indexing. Clip related files to each other and retrieve them as one document. Direct Search by document name, size, date, author, keyword(s) and Content Search. Convert documents into TIFF, PDF and other de facto standard formats automatically.

23 Scan printed documents to the DeskTopBinder and convert them to digital text documents using the included Optical Character Recognition Program. directly from the DeskTopBinder Window and attach and forward stored files. ScanRouter Professional Server Document Distribution System for Workgroups Enjoy Network Scanning without multiple scanners Reduce expenses through Electronic Document Distribution One trip to the MFP facilitates quick job turnaround Register up to 200 destinations Register groups of any size as one address Easily view and download personal documents on ScanRouter Station via Web Document Viewer Receive documents automatically via Send and Receive Digital Faxes on the desktop PC without a modem ScanRouter Enterprise Server Document Distribution System for Enterprise Environments Register up to 2,000 destinations with ScanRouter Enterprise (dependent upon connected MFP) Access up to 90,000 addresses through LDAP with ScanRouter Enterprise (dependent upon connected MFP) Integrates with Microsoft SharePoint Portal Server Integrates with Lotus R5 Domino Server

24 SCANROUTER V2 PROFESSIONAL Digital Document Management Software Streamline Your Document Management Process with ScanRouter V2 Professional Software ScanRouter Professional Can Help Reduce the volume of paper on the desktop. Produce multiple copies for distribution to office personnel. Save time and money distributing faxes via . Electronically organize documentation such as handwritten reports, ledgers, images and photos, faxes, personnel records and forms. Provide long-term document archival requirements. All the Tools You Need ScanRouter Professional is an integral component of a document management and distribution strategy functioning as a: NETWORK TOOL: Operates within your existing networked office environment and eliminates the need for individual desktop scanners. COMMUNICATION TOOL: Optimizes your existing communications infrastructure. DISTRIBUTION TOOL: Accelerates the digital distribution of faxes and scanned documents to the desktop. AUTOMATION TOOL: Provides scanning capability from your MFP and network scanner. WEB TOOL: Provides web-browser operation for easy access to document files from the desktop. PRODUCTIVITY TOOL: Conveniently integrates paper documents such as graphics, blue prints and forms into your digital network. CONTENT SEARCH: If enabled, this feature will create a text search data file for each document for full text/content document searching. Cost Effective ScanRouter Professional delivers a cost-effective, productive document management and distribution strategy. Compatible with many Multi-Function Products (MFP) and network scanners, ScanRouter Professional turns your stand-alone copier/scanner system into the rapid, digital, network-wide document distribution system. Scanned documents and incoming faxes are quickly and easily delivered to 200 individuals or groups via your office network. Scan, don t copy! Scanning and distributing documents is as easy as sending a fax, making a copy or sending an E- mail. All the operations for scanning and distributing documents are accessed with one trip to the MFP or Network Scanner Operation Panel.

25 Features & Benefits Network Scanning Saves you the high cost of multiple desktop scanners. Combines scanner, copier and fax operations into one office machine. Network color scanner. Electronic Document Distribution Reduces paper and supply costs. Enables rapid distribution of time-sensitive faxes and scanned documents. Automatically notifies network Client of incoming documents at their desktop. Easy-to-read Panel Prompts user through scan and distribution process. Facilitates quick job turnaround. User & Group Address Book Registered users are displayed at MFP operation panel. Up to 200 destinations and 200 senders can be registered. Multiple Scan Settings Name scanned images at the front panel. Attach subjects and sender name. Ensure accurate scans of originals with up to 600 dpi with 256 levels of grayscale. Automatic page orientation with some MFPs. Extract keyword to name documents. Document Storage & Retrieval Personal documents on ScanRouter Professional Station are easily viewed, retrieved or downloaded via Web Document Viewer. User sets options for viewing list of stored documents Thumbnail, Icon, Detail and Calendar views. Send & Receive Digital Faxes Registered users and groups are assigned a Fax Forwarding ID number for network fax delivery. Faxes are automatically routed to the correct user folder at the desktop PC. ScanRouter Network Fax also enables your staff to send a fax from their desktop PC without a modem.

26 DESKTOPBINDER V2 PROFESSIONAL Digital Document Filing and Retrieval Software Simplify the Management and Retrieval of all Documents Companies today are seeking tools that help manage both electronic and paper documents while increasing productivity. DeskTopBinder V2 Professional is a document management program that enables users to store and view any application file or image file effortlessly. Any file can be seamlessly integrated into customized In-Trays that you create. Locating a file is equally simple with the thumbnails displayed of every document you have added to your folders or In-Trays. Viewing them is even easier through the DeskTopBinder Viewer. Imagine scrolling through multiple documents instantly or examining entire documents produced in applications such as Word, Excel and PowerPoint, or any type of image file including TIFF, JPEG and BMP, without having to open a program. DeskTopBinder displays documents you ve saved and allows you to create notes, view and combine different documents and formats, and print them directly from the standard toolbar, all from a single application. Tree View shows customized folders, In-Tray, Delivery Server and Document Server, My Computer, Recycle Bin Files, etc. Thumbnail View displays saved files for easy retrieval. Multiple application files and/or images can be clipped together as one document. Notes can be added for key information. Searching for files is as easy as entering a document,section name, note content or date.

27 DeskTopBinder Viewer enlarges the selected page of a document or image. If selected document has multiple sections/files attached, each section is displayed as a Thumbnail. Drawing Tools allows user to work with image files. Document Retrieval Is Optimized At Your Desktop When Combined With ScanRouter V2 Professional Software With DeskTopBinder V2 Professional Easily Accessible Files Multiple stored files can be viewed together in the DeskTopBinder window. Views include Thumbnail, Icon, Detail, and Calendar. Files related to each other can be clipped together and managed as one document. Conversion and Exporting Files Scan printed documents to the DeskTopBinder and convert to digital text using the included Optical Character Recognition (OCR) program. Export files to specific applications without conversion of file format.

28 Direct Access to directly from the DeskTopBinder window and attach and/or forward stored files. Graphic Editing on Digital Images Cut and paste entire image or parts of images to clipboard. Add text or stamps to images and save the edits. Draw lines or shapes to emphasize focus or details. Using Job Binding pre-rip files at your PC, view them on your desktop, and rearrange the pages in any order and treat them as one document when printing. Available when using the RPCS Print Driver. With ScanRouter V2 Professional Network Scanning Saves you the high cost of multiple desktop scanners. Scan, copy, print and fax with one office machine. Electronic Document Distribution Rapid distribution of faxes and scanned documents. Automatically notifies network Client of incoming documents at their desktop. User & Group Address Book Up to 200 destinations and 200 senders can be registered as users. Users are displayed at MFP Network Scanner Operation Panel. Document Storage and Retrieval Documents are easily viewed or downloaded. Users set options for viewing lists of stored documents (Thumbnail, Icon, Detail and Calendar Views). Send & Receive Digital Faxes Faxes are automatically routed to the correct user/group folder at the Desktop PC. ScanRouter Network Fax also enables your staff to send a fax from their desktop PC without a modem. Store and scan documents simultaneously. Name documents at the copier when scanning. Extract key words to automatically name a document. ScanRouter V2 Professional Provides All the Tools You Need To Streamline Your Document Distribution Process ScanRouter Professional software serves as a digital document delivery system that can scan printed documents, photos, schematics and handwritten reports to create digital files that can be electronically transmitted over your network. ScanRouter also functions as a network scanner and electronic inbound fax routing system.

29 ScanRouter V2 Professional Can Help Reduce the volume of paper on the desktop. Produce multiple copies for distribution to personnel. Save time and money distributing faxes via . Provide long-term document archive requirements. Electronically organize documentation such as handwritten reports, ledgers, images and photos, faxes, personnel records and forms. Web Enabled Document Viewer Web Document Viewing software enables your staff to view and manage images scanned with ScanRouter Professional. In addition, Web Document Viewer makes it easy to share or manually download fax communications and scanned documents. ScanRouter V2 Professional Software Loads on to a server PC and directly interfaces with your MFP, network scanner or internet fax. Your network administrator can create and modify system settings at the ScanRouter Professional Station. Personal In-Trays for all registered users are located here. ScanRouter Link Installed on a client PC, it enables your staff to download and automatically receive documents from their personal In-Tray on the ScanRouter Professional Station. Scan Don t Copy It s as easy as sending a fax, making a copy or sending an . All the operations for scanning and distributing documents are accessed with one trip to the MFP or Network Scanner Operation Panel. The ScanRouter Administration screen identified individual users/groups In-Trays for easy access.

30 Client/users can view and retrieve scanned documents using Web Enabled Document Viewer. Document Viewer offers Image Editing Toolbar when working with image files. Add text or line shapes, or paste stamps and illustrations on the image. File types are displayed for reference. File Viewer allows users to view and scroll through documents that were created in various applications and saved onto the hard drive. Files can be added to a designated folder on DeskTopBinder.

31 Expand Your Capabilities With DeskTopBinder Extended Features Most file types stored in DeskTopBinder Folders/In-Trays can be moved, copied, viewed, edited and printed. Image files can be rotated, graphically enhanced and even altered by erasing desired areas. You can easily activate the Extended Features to become even more organized and productive: Access your program from within DeskTopBinder, attach a stored document and send it. Input any of your paper documents directly into DeskTopBinder from your scanner as new documents or incorporated into existing ones. Convert image files into text files through the OCR program included in DeskTopBinder. Export files to specific applications without converting the file format. Network users can create shared file folders and establish authorized access control. Convert multiple formatted documents into a single format (TIFF, BMP, JPEG and PDF). Integrates with ScanRouter DocumentServer for all your Document Management filing needs. Create custom print templates with Refined Printing Command Stream. Use Job Binding to electronically combine print images from multiple files into one new document. View the new document server built into the MFP and Redistribute, Share, Print, and Fax right from your desktop. Combined With Other Products Your Cost Effectiveness Increases ScanRouter Professional is a cost-effective, productive document management and distribution solution. Compatible with MFPs and Network Scanners, ScanRouter Professional turns your standalone copier/ scanner into a rapid, digital, network-wide document distribution system. Quickly and easily deliver scanned documents and incoming faxes to up to 200 individuals or group names via your office network. Functioning as a network image distribution center, ScanRouter Professional software is an integral component of a document management and distribution strategy.

32 DocumentServer with DeskTopBinder Professional Access Information on Your Network from Anywhere, Anytime with the Confidence of Security, Reliability and Efficiency. Today businesses are required to process and distribute increasing amounts of information. They need to accomplish this in a more rapid and cost-effective way. ScanRouter DocumentServer provides seamless and immediate document access, delivery and security. It enables shared information capabilities across your entire organization. The ScanRouter DocumentServer is designed for small to mid-size workgroups. Now with this system, you can share data securely with select employees, partners, clients, suppliers and virtually anyone. Data locations and user volumes are no longer obstacles for securing the information stored on the system. Ricoh s ScanRouter DocumentServer solution addresses all of the requirements in today s demanding business environments. Whether you are in an office, hotel room or airport across the world, you can easily retrieve, view, modify and disseminate vital information. All of this can be handled from your company s network via your desktop. The ScanRouter DocumentServer includes Ricoh s unique DeskTopBinder Professional application. This document handling software product allows the user to combine a wide range of data formats used in day-to-day office activities. It also enables centralized management of this data and offers powerful support for document creation. By using this software in combination with various input and output devices, as well as and other communication software, users can send and receive information more easily than ever before. DeskTopBinder Keyword Search Page DeskTopBinder Page Users can access documents through the DeskTopBinder software or Web Document Viewer. Keyword searches are easily performed through both functions.

33 Web Viewer Page Web Viewer Keyword Search Page DeskTopBinder Professional Features and Benefits DeskTopBinder V2 Professional is Client document handling software that allows users to combine a variety of data formats such as Microsoft Word, Microsoft Excel, TIFF, JPEG, PDF, etc. into one workspace on their desktop PCs for centralized document management and new document creation. Assemble documents in any order, regardless of the native application. Then print, scan, and fax them directly from the DeskTopBinder to any registered user on the ScanRouter Server. Personal Document Management and Shared Folders Access the Cabinets on the DocumentServer from client PCs. Each Cabinet can contain up to 1,000 resident documents within each of the 100 customized folders. Access vast amounts of data without needing to load them on the DeskTop HDD through a seamless link to DocumentServer. Input documents directly from Scanners, Windows Files, or Windows Explorer. Identify documents easily through icon and thumbnail representation of actual documents and content, as well as traditional file and folder structure for advanced indexing. Access documents intuitively using folders and thumbnails, and view all types of information immediately without needing to open the native application software. Direct Search by document name, size, date, author, etc. or by keywords that you customize as part of your indexing process. Content Search will search the entire document all text on a page that was run through the included Optical Character Recognition program (OCR). Find documents by searching specific words or phrases that it contained. Edit Drag and Drop documents between the DeskTop and the DocumentServer or within the application. Paste color-coded notes onto files to highlight key information for future reference and/or retrieval. Add text or preset stamps to images and save the edits. Easy Scanner Operations Easy Scan allows clients to pre-program scan job formats and delivery settings from supported MFPs or other scanning devices at the press of a button. Scan printed documents to the DeskTopBinder and convert them to digital text documents using the OCR program.

34 Document Creation, Binding and Printing Clip related files together to retrieve them as one document. Job Binding allows you to pre-rip files at your PC and view them on your desktop. Additionally, rearrange the pages in any order, from any document type or format and treat them as one document when printing. Available when using the RPCS print driver. Conversion of documents into TIFF, PDF and other de facto standard formats is automatic. Assign new document names to newly scanned images for simple filing, retrieval and editing. Easy Print allows printing of data created in multiple applications with a single command, for immediate, efficient results. Simplified Document Distribution Export files to specific applications without file format conversion. directly from the DeskTopBinder window and attach, forward and store files. Collective Management Bind and manage multiple documents regardless of file types Adding Notes Place specific notations on pages within a document for future reference or to use as search criteria Diverse Extended Features Change image formats, create PDF files, send e- mails, fax, print or execute OCR Easy-to-use GUI One button access to scan, import or create new documents Sorting by Folder View personalized Cabinet contents to quickly find the required documents Document Sharing Easily display and search via client PCs for data from document management systems

35 View Document Contents Preview the contents of multi-page files one page at a time via full page and thumbnail views No More Lost Files! Automatically back-up DeskTop files at scheduled intervals. Complete Application Compatibility! Related documents on the DeskTop can be assembled and bound together. No more concerns about having the right application software installed. Scan, Don t Copy! Eliminate mountains of unnecessary paper by digitizing them for simple retrieval, editing and distribution. Designed for Easy Integration with Digital Copiers and Network Scanners, Your Document Retrieval is Optimized at Your DeskTop.

36 Web Viewer DeskTopBinder Viewer ScanRouter DocumentServer Features and Benefits ScanRouter DocumentServer allows users to access and utilized their documents through a Web-based user interface or Ricoh's DeskTopBinder Pro., software. Each server can store 400,000 pages in up to 20 customized Cabinets, containing 10,000 documents in each. Individual folders and sections are also available to mirror your existing filing structure. All files are stored on the server in their native format. Customizable templates and index fields allow you to file by any criteria that you prefer. Supports network scanning, TWAIN scanning and industry standard capture applications. Enables creation of new documents within the server and without saving to your local hard drive. Drag and Drop functionality is available from the Windows file structure or within the application. Available Advanced Search features include: keyword, document name or type, date, author, size, date modified and work status.

37 ecabinet 2000 Series The ecabinet 2000 Series takes your office file cabinets to a new level. With traditional office file systems, the best you can do is organize your important pieces of paper in a folder and hope that you or your co-workers will be able to find them when they are needed. Now, with the ecabinet 2000 Series, each document is fully indexed automatically, making search and retrieval of critical business documents a snap. Technologically sophisticated, yet easy to use, the ecabinet 2000 Series connects to your network and is accessed via a familiar Web browser interface. Seamlessly integrating into your office s existing network infrastructure, all of your networked peripherals - copiers, scanners, fax machines, printers, and even PCs (including Web and content) - can be configured to automatically copy files to ecabinet for archiving, indexing, and retrieval, without creating network bottlenecks. Because the ecabinet 2000 Series is scalable and secure with features that integrate with tools you already use, like Microsoft Outlook and Internet Explorer, ecabinet has quickly become the foundation of cost-effective, integrated business document filing systems worldwide. Our easy-to-learn Web-based features make your business more efficient so you can get more done in less time, save and find your important documents, and arrange files and folders in a way that makes sense to you, all from the simple convenience of a Web browser. From one stand-alone unit to a global network of connected ecabinet 2100s, the ecabinet 2000 Series will help you work smarter. Designed to make file management more robust and more affordable than ever before, our ecabinet 2000 Series has features that make it easy for enterprise users to find and share workgroup information from any location.

38 Easy Saving, Filing, and Sharing of Your Paper Documents, Faxes, PC Files, and More Flexible Capture and Routing Rules. Our ecabinet 2000 Series has flexible document capture capabilities, enabling it to work with your networked peripherals to capture any file type automatically or manually, so you decide which documents to save. The ecabinet 2000 Series also lets you take control and manage your documents with Rule-Based Capture Control. By creating unique routing rules for each type of your networked peripherals, you can automatically assign captured documents to an owner, group, or destination folder, add notes for personalized retrieval, and make sure your documents go where you want them to go. Capture Any File Type. The ecabinet 2000 Series captures any type of file and allows you to add personalized document summaries and notes for targeted retrieval. Using leading edge OCR (Optical Character Recognition) text-extraction technology and a powerful database, ecabinet collects essential document information, creating a detailed index for full-content search and retrieval. Search Criteria. Our ecabinet 2000 Series features a searchable index, enabling you to find any of your files based on automatically extracted and indexed document information (such as full-text content, keyword notes, titles, summaries, source, and dates of capture). File Distribution from a Single ecabinet. Hundreds of users can easily share and access files when documents are saved in the ecabinet. Document links can be distributed to other authorized ecabinet users via , or links can be publicly stored on a network file server, making sharing documents easy. User-Defined Folders. Arrange your files and folders according to what makes sense to you. ecabinet 2000 Series has a hierarchical folder structure that lets you nest folders together, creating folders with smaller sub-groups. Document folder security is assured because you control who has read/write privileges, and retrieval is a snap when you designate custom fields for filing. Regardless of where you save it, you ll always find it. Easy filing and retrieval Easy and Cost-Effective Solutions to Meet Your Office s Critical Needs Fax Management. Use ecabinet 2000 Series Fax Management Solutions for automatic routing, delivery, indexing, and archiving for up to 10 fax machines and 8,000 faxed pages per day. Every fax is as close as your browser. Image-Based Capture and Archiving. ecabinet Copier and Scanner-Based Image Capture and Archiving Solutions allow you to directly digitize into ecabinet with your scanning software and scanning suites, even if you need to capture forms. Now you can save and search by the fields that are most important to your business.

39 Paperless Printing Solutions. For a Paperless Printing Solution, ecabinet can be used as either a print spooler or as a virtual printer, for the capture, indexing, and routing of full-color print files. Share documents without wasting paper. Network File Server Organizing. ecabinet also organizes your Network File Server, capturing any new or changed files on a regular basis, into one, consolidated searchable document database that can be easily shared between workgroups and co-workers. Meet Regulatory Requirements. Because ecabinet s optional WORM-based storage meets document regulatory retention requirements you ll find its ability to automatically store and back up files makes ecabinet an ideal solution for eliminating or reducing the hard copy storage of important documents. You can even store large volumes of data on jukeboxes that seamlessly integrate with the ecabinet 2000 Series. Customized Applications. Our ecabinet Software Developer s Kit, available separately, can be used to create a customized solution to meet the unique needs of your company. Use our integration tools to create a custom solution specifically tailored to your working environment. Easy Integration into Your Existing Network Infrastructure 1U Form Factor. Our ecabinet 2000 Series easily meets the demands of networked corporate workgroups. Designed for a secure IT environment, our ecabinet 2000 Series fits perfectly in your 19 data center rack, and measures just 1U (1.75 ) for maximum space efficiency. Wor ks with Your Existing Network Equipment. The ecabinet 2000 Series is designed to easily integrate with your existing network architecture. Just give it an IP address and point your existing peripherals to your ecabinet, and you ve got a seamless automated electronic document filing solution. Because it is built on open industry standard protocols, ecabinet is compatible with hundreds of existing copiers, scanners, fax machines, and multi-function peripherals manufactured by industry leaders. Scaleable Storage. Working with your preferred storage options, each ecabinet will index approximately 25 million document pages, so even if you captured 500 pages an hour, 24 hours a day, 7 days a week, it would still take you 9 years to reach full capacity with one ecabinet. (By the way, that s the equivalent of 4,000 4-drawer file cabinets.) Remote Office Support. Document distribution from remote offices and within corporate workgroups is easier than ever before. You can network multiple ecabinets together using data replication, providing both local and remote file access, ease in document sharing and data aggregation, and a high level of fault tolerance through document redundancy. International Versions. When you first install ecabinet onto your network, you select both the appropriate voltage rating for your country and the main language interface. Selections include Dutch, German, English, UK English, French, and Italian. Document database indexing, the browser-based user interface, LCD display, and the date and time will all correspond to both the language and conventions of the country selected. Easy Administration and Management Document Security. The ecabinet 2000 Series has 3 levels of built-in security to prevent unauthorized access, including initial login, folder access, and individual document protections. Only authorized users with valid passwords are allowed to access ecabinet; once logged in, they are allowed to view and retrieve only the documents they own, group files (with permission), or public documents. Files and folders can both be read/write protected. Automatic File Backup. In conjunction with your preferred storage tools, the ecabinet 2000 Series can provide SEC approved document security by automatically backing up all captured documents to WORM (Write Once, Read Many) media. Also, you can choose to back up to the secure and

40 efficient document storage provided by on-site NFS, encrypted Internet-based HTTP, or other network-attached storage devices made by industry leaders. Disaster Recovery. If a catastrophic event at your workplace should ever result in a complete loss of data or the destruction of your ecabinet, our disaster recovery functionality enables you to recreate your documents and index, so you can quickly resume normal use and operations. Easy to Learn with Our Built-In Tools MirrorWorlds Technologies, Inc. Browser-Based Interface. You already know how to use ecabinet. From document capture to retrieval, creating new users to setting up folders, if you have ever used a standard Web browser, then you re already familiar with the ecabinet 2000 Series document filing system. By building on the way you already work, we designed the ecabinet 2000 Series so that little or no training is required. Online Help. While using your ecabinet, you can click Help at the top of any ecabinet Web page, or select Help from the Help menu in PC Capture. The ecabinet online help is context sensitive, so the information you see relates to the ecabinet feature you are using. Tutorial & User Guide. We also include a Brief Tour, a User Reference, and a Tutorial with the ecabinet 2000 Series so you can rapidly learn even our most advanced functions. Remember, we re always in your corner. Easy Searching with Our Convenient Web-Based Tools Global Document Access. As long as you can access your network, an ecabinet filing solution gives you immediate access, from anywhere, to all of your documents via your already-existing Web browser. Add Notes & Organize in Folders. Our unique PC Capture software, included with your ecabinet 2000 Series, enables you to capture and add keywords to the Notes Field. File your documents in folders on the ecabinet, either as you work or on a regular daily schedule from a desktop PC folder. Integration with Microsoft Outlook and Internet Explorer. ecabinet 2000 Series merges the convenience of your favorite Microsoft tools with our easy-to-use file management system. With the touch of one button, you can search for and retrieve your stored while you are in Outlook. You can drag and drop and documents directly into an ecabinet folder, personalize your documents by assigning customer/case numbers for ID-based retrieval, or create your own searchable document summaries and notes all from your Internet Explorer and Outlook toolbars.

41 Personalized Retrieval. You can personalize document retrieval by entering in your own summary and notes for the index to store. You can also set up hierarchical folders, creating workgroup folders with exclusive sub-groups. Folders even have Custom Fields that ensure targeted searching and retrieving is simple for everyone.

42 Document Mall WEB BASED DOCUMENT STORING AND SHARING SERVICE Share and store information securely over the Internet. All You Need is a Web Browser and Internet Access Introducing Document Mall a web-based document sharing and entry-level document storing service that can help manage your electronic files right from your desktop using your web-browser. Use Document Mall to collaborate or share presentations, proposals, reports, legal documents, images and more. DocumentMall provides secure Internet access to documents and files from anywhere in the world, 24 hours a day, 7 days a week. Because DocumentMall is a low-cost, low risk hosted application, imagine the savings you can achieve without the added expense of hardware and software installation or maintenance. And with automatic upgrading, IT labor is reduced substantially. Since Document Mall is accessed using standard webbrowsers, minimal time is required for administrators and users to be up and running with the service. Savin MFPs with Built-In Web-Browser Option In addition to sharing electronic files, you can upload paper documents into your Document Mall account using a Savin web-enabled MFP or Internet fax. Document Mall is a "World First Service." No one else offers seamless, dynamic web integration with its leading digital multi-functional products. Tired of Attachments Not Getting Through? Document Mall is ideal for sharing and exchanging large and small documents. Even video, audio and large presentation files are no problem for DocumentMall. View and Print Files even if you don t have the Application Document Mall supports viewing and printing of virtually any file or document type. Over 250 file formats are supported. Secure and Private Since you can control access to any folder or document, Document Mall is ideal for exchanging confidential and customer specific data over the web. You can distribute test data, software patches, help files, service records, even confidential project plans.

43 Easy scanning by copy operation 1. Press Document Mall or Scanner button 2. Login, then select folder 3. Press START to scan Document Mall' Scan documents to Document Mall via secure Internet transmission User-friendly interface working with electronic as easy as pointing and makes documents clicking Conversion and transmission of paper documents to Document Mall is as easy as making a copy. MFPs with built in web browsers provide a simple yet powerful way to scan documents right into Document Mall, where they are available electronically anytime, from anywhere. Go From Paper To E-Documents Scan to storage/scan to without Server Integrate Hard Copy Documents into Document Mall Document Mall integrates seamlessly with web-enabled digital MFPs. All you need is an MFP configured with an Ethernet connection, a minimum of 96 MB RAM and a web browser interface, and you can upload hard-copy documents to DocumentMall via the Internet. From the LCD panel, documents can be scanned, encrypted and transmitted securely over the Internet directly into

44 Document Mall where they can be stored in PDF or TIFF format. In addition, a web-enabled MFP supports scan to ad-hoc or on the fly in TIFF format. Complete Projects Faster By sharing documents with colleagues and clients, you can reduce development and approval time, getting key documents to customers quickly. Document Mall gives your employees and business partners access to critical work-in-progress documents when they need it most and from any location. Keep a running record of all document changes with versioning for easy to track paper trails. Efficient Collaboration Your company s interactions may range from interstate to international. Document Mall is an excellent tool for collaboration via the Internet, which connects you to the world. Access Control (Permission Settings) Store confidential documents and allow access for appropriate personnel. Indexing and Searching Find stored documents quick and easy, whether or not you are the author. Routing Documents (Simple Workflow) Route documents with messaging in your Document Mall account and outside the account. Versioning (Check Out/Check In) Makes sure you re referencing the latest document. Viewer (View files without application) Up to 250 file formats supported such as CAD and Graphic files. DocumentMall MFP browser interface is currently available for the B003 series, B027 series, B064 series, and the G060, and will be a dynamically integrated option for all new MFPs. Scanning documents into DocumentMall via Internet facsimile systems such as the H310/H311 and H535 with Internet Fax option is as easy as sending a fax. Now you can give the right employee access to the right document at the right time from any location. FEATURES Client PC Features Add Document Browse Check in/out Delete Index/Search Cut Edit Link Paste Print Permission Setting Version Control Viewer (250 file format supports) MFP Browser Features LCD Touch Screen Scan to Document Mall (PDF and TIFF formats) Scan to (TIFF format) Auto Titling Single Side/Double Sided Scan 128-bit Encryption dpi resolution settings

45 Address Book Support Document title entry at LCD panel Client PC Requirements Microsoft Windows 95/98/Me/NT/2000/XP Microsoft Internet Explorer (IE 5.5 SP2 or higher recommended) Netscape Navigator (Ver , not compatible with Ver. 6.0) Network Requirement xdsl, Cable Modem, T1 Internet Access (500K speed or higher for MFP) MFP Web Browser Package includes a Document Mall Account and MFP Web Browser. For existing supported MFP customers who already have these configurations, only the MFP Web Browser is required, and activation of your Document Mall Account. Note: No Server required. For more information on Document Mall, visit

46 SMARTNETMONITOR Advanced Productivity and Document Workflow Imagine seeing the status of all peripherals on a shared network directly from your desktop...knowing precisely what device is available, the configuration of each even the levels of paper and toner at the click of the mouse. This translates into significantly increased end-user productivity and complete control for network administrators. In today s networked office, proactive management of document workflow is essential. To address this challenge, SmartNetMonitor has been developed. It is an easy-to-use network utility that facilitates a flexible and efficient means of controlling supported networked peripherals. Printers, facsimiles, and scanners, as well as MFP s (color and black-and- white) can be managed with SmartNetMonitor. SmartNetMonitor increases the value of supported Ricoh networked peripherals by enabling an efficient method of installing, monitoring, and managing shared resources. Designed for both Clients and Administrators, SmartNetMonitor is certain to simplify the way network users handle their daily workflow. Network Administrators will use Ricoh s SmartNetMonitor for Admin to install and manage all supported Ricoh-connected peripherals on their network. Two initial key functions for the Administrative module are NIC Configuration and Group Management of Devices. Network Interface Card Configuration Automatically installed as part of the SmartNetMonitor for Admin module, the NIC Setup Tool installs and configures the supported Ricoh network products onto the network. Group Management of All Network Devices SmartNetMonitor for Admin provides an easy way for Network Administrators to logically group Ricoh-connected products by department, workgroup or peripheral capability. Up to 100 groups can be created, edited or deleted easily. System Status Monitoring A key advantage over competitive monitoring and management software is the ability to track the activities of all supported Ricoh peripherals connected to the network. Network Managers can identify the configuration of each device quickly and easily. In addition, the status of toner levels in supported Ricoh printer and facsimile products, memory capacity of the document server, and lists of jobs sent from any networked PC station can be monitored.

47 Local network lists can be quickly generated to identify and provide status information of supported network devices. SmartNetMonitor FOR CLIENT Monitoring Efficiency and Output Management Options This is the component of SmartNetMonitor that sets it apart from competitive network management utilities. SmartNetMonitor for Client is the portion of software that resides on each user s computer desktop. An icon is placed on the Windows Taskbar, constantly updating and informing the user of the status of supported devices on the network, including supported MFP s and printers. Increased Print Management Options In a continuing effort to support network Clients, Ricoh has included in it s SmartNetMonitor for Client module the ability to increase print management capabilities. When SmartNetMonitor for Client is installed, users have immediate access to key functions, such as Peer-to-Peer Printing, Recovery Printing and Parallel Printing. Recovery Printing When a designated supported printer or MFP cannot print a job due to misfeed, out of toner or out of paper conditions, SmartNetMonitor for Client can automatically select an alternate printer to complete the job. The user may also decide to select another printer manually from a list of printers on the network. Parallel Printing Parallel Printing results in significant time savings when Clients are sending long print runs over the network. SmartNetMonitor for Client allows users to split a print job between Ricoh output devices. Up to 11 supported output devices can be used to split long print runs. If SmartNetMonitor detects that a pre-determined number of prints (indicated by the user)is required, the Parallel Print function browses through the network to search for additional appropriate devices (pre-selected by the user).these devices are Ricoh products of the same type and configuration. When a designated printer is found, the print job is divided equally among those appropriate peripherals. Parallel Printing works only when multiple sets of a document are required. It cannot divide a single document between Ricoh devices.

48 Peer-to-Peer Printing Peer-to-Peer Printing enables your clients to print directly to a Ricoh-connected system via TCP/IP, eliminating the need for a print server. In addition, this feature of SmartNetMonitor is independent of the type of Network Operating System (NOS) in use (i.e., Novell Netware, Windows NT, etc.). Also, because print jobs are not following the Client/Server route, users may see their jobs print faster. The Parallel Printing Process The Peer-to-Peer Printing Process My Job List Menu Searching through a list of multiple documents sent by multiple users to multiple peripherals can be both time- consuming and cumbersome. Checking for the status of your particular print job can also be frustrating. SmartNetMonitor for Client eliminates the need to search through all documents in the queue through the My Jobs List. To view only the projects sent from his/her workstation, the Client

49 accesses the My Job List Menu to track the status of a document. A User ID is entered in the Property Settings for each printer driver (in the case of printing). If an ID is not entered, a? symbol appears in the User ID column. SmartNetMonitor Port The SmartNetMonitor port is designed to support Parallel Printing, Recovery Printing and Peer-to- Peer activities. Supported protocols include TCP/IP, Internet Printing (IPP), and NetBEUI. PDL s supported are PCL5e, PCL 6 (XL). PostScript Level 2 and Level 3 are NOT supported for these printing solutions. SmartNetMonitor supports Ricoh s Next Generation Technology products, via RPCS drivers and IPDL-C drivers (for color devices). Web Status Monitor Web Status Monitor enables users to view the current status and availability of Ricoh networked output devices. It is independent of SmartNetMonitor for Client software and no additional software installation is required. The key purpose for the Web Status Monitor is to provide a network printer management solution to users who: Use a network operating system other than Windows, such as MAC OS or UNIX. Do not want to install additional network utilities. Notification Menus SmartNetMonitor for Client offers a Notification Menu, where multiple settings are established for advising the user of important activities relating to a print job. These notifications are provided when jobs are rerouted, completed, or have encountered error situations. Notifications can be set for Parallel and Recovery Print options. Documents sent through the Client/Server environment can also send notifications. The Notification Process SmartNetMonitor for Admin User Management Tool Surpassing the competition in monitoring and management of supported Ricoh network devices, SmartNetMonitor for Admin offers more flexibility and effective control to the Network Manager.

50 The User Management Tool performs dual tasks, both relating to user statistics and user access to various peripherals. Sample window from the User Statistics Log. Sample window from the Access Privilege List. User Statistics Log Being the only network management software that tracks the activities of an entire system, SmartNetMonitor for Admin provides a detailed log of all devices accessed by each user or department. For those environments where departments or workgroups are tracked for device usage, this feature makes the compiling of this information almost effortless. Access Privilege List Control of user privileges is also achieved through the User Management Tool. This activates a menu for simple review of the peripherals authorized for use by User Code and User Name. All Ricoh supported peripherals on the network are listed, and a simple click on the device, accesses a menu that restricts or enables access to the device for individual users. A User Account Enhance Unit option is required to activate this feature. Device List Columns Network Administrators are able to customize how they view device groups by adding or removing columns of information from activity menus. Lock Device Operation Panel Many of Ricoh s digital imaging products have Operation Panels on the hardware itself. IT Managers can restrict the access to those operation panels for non-authorized users.

51 Paper Setting Selections A more efficient means of selecting the proper paper types is having the ability to select the paper settings from the SmartNetMonitor for Admin workstation. Rather than needing to access these settings from the Control Panel on the hardware device, you can now select the appropriate paper types from the IT Manager s desktop. Sample window from the Device List Columns Sample window from the Paper Setting Selections. SmartNetMonitor can be used with the following Network Interface Boards/Cards and systems. The level of supplied status information and available features may differ by the Network Interface Boards/Cards installed in the Ricoh peripheral. Other vendors Network Interface Boards/Cards may also be compatible with SmartNetMonitor and can provide device monitoring status information feedback. This list is subject to change. _ NIC Type 401-E: _ NIC Type 250-E: _ NIB Type 450-E: _ NIB Type 2000: _ NIB Type 204: _ NIB Type 305: _ NIB Type 185-E: _ Color Controller RC-200: A258 series _ Color Controller RC-210 : B017 series _ Color Controller E-800A :A259 series _ Color Controller E-810: B023 A195 A193/A224 A232 Series, A229, A292 series, A294 series, G035/G065 G031/G032/G049/G054, H306 G033 G024 A250/B001, A265/A267, G038/G062

52 _ EB-70: _ EB-105: _ NIB Type 306: _ Color Controller E-700: _ Color Controller E-710: _ Color Controller E-310: _ NIB Type 2600: _ NIB Type 1045: _ NIB Type 306: _ NIB Type 1080: _ NIB Type 1027: _ EB-105e: _ Others: A292 series A294 series G024 A257 series B023 B017 series G056 series B003 series G063 B040 series B022 series A294 series G060

53 PRINTER COST & SECURITY MANAGER Total Cost Of Ownership Software Now including AFICIO COUNTER MANAGER Fiscal Responsibility for Hardcopy Output Could you tell someone in 30 seconds or less how much you re really paying for prints and copies? How about faxes? If you had the Printer Cost & Security Manager (PCSM) with Aficio Counter Manager (ACM), you d know to the penny and you d probably be surprised at what your actual costs are. Why? Because in today s enterprise network environments, unrestricted access to printers, multifunctional devices, the Internet and intranets have combined to create explosive hardcopy growth. Left uncharted, operating costs quickly spiral out of control; so accurate accounting is central to a successful document management strategy. PCSM is a distributed and scaleable printing management tool for most network operating systems whether that network has 10 workstations or 10,000. PCSM consists of a basic accounting module, PAS (Printer Accounting Server) and one add-on module for secure printing (Secure Document Release) enabling you to manage all network printing, desktop printing and copying output. Track color and black and white output, simplex and duplex output and finishing. Obtain accurate page counts and use this information for resource allocation. Ensure document security with the PCSM secure printing modules. With PCSM, managing your hardcopy output costs becomes a simple, straightforward task and not just a shot in the dark. Centralized Control Seamless integration with the Windows NT/2000 and Novell NetWare Print Servers translates to a solution that is reliable, flexible and cost-effective. PCSM benefits include: A distributed and scaleable printer management tool for most network operating systems. Immediate integration in virtually all network environments PCSM is compatible with most printers and digital copiers. Certified compatibility with the RFG product line (5 105 CPM/PPM). Ease of installation and operation. Server-based licensing add additional users with the click of a button. No need for client-side software. The ability to determine optimal positioning of print devices. Microsoft Backoffice Certified, ensuring reliable and stable operation. The ability to automatically print and reports with Event Scheduler.

54 Administrator has the ability to create various Printer Usage reports including: by client, by printer or by date. Know Your True Hardcopy Costs Based on your exact specifications, PCSM can be configured to generate a variety of charging models: Set pricing for black and white and color output based on consumable cost, TCO (Total Cost of Ownership) or client charges. Using the Deployment Tool, you can establish a detailed TCO schedule. Track printing costs based on impressions and receive an accurate accounting of your printing costs. You can set prices for finishing (stapling, binding, punching) and paper type. For very large or color documents, you can also enter a RIP surcharge. Bill printing by clients, project, individual users, groups or departments. (Requires PCSM Client Billing add-on) Detailed Activity reports can be created for a complete analysis of printed documents and the user source Intelligent Print Management capabilities allow administrators to maximize throughput by sending large jobs to the most cost-effective output device. Quickly develop hypothetical what if scenarios with the Analysis Toolkit. Take existing historical data and then use the toolkit to demonstrate how changes in volumes or cost will impact your output environment.

55 PageCounter provides TCP/ IP support for real time communications, a small space saving footprint, and an easy to operate numeric keypad with optional magnetic stripe card support. PageCounter is the newest commercial copy control terminal for PCSM. Its advanced Ethernet-based communications provide a flexible solution for collecting copy transactions and secure document release. Aficio Counter Manager and Aficio Hardware A Winning Pair How often must you gather meter readings from all of your copiers and then send that information to your service provider? When you stop and think about it, it s a fairly time consuming task. With Aficio Counter Manager, data collection is streamlined no lengthy phone calls, no postcards to fill out and no expensive phone lines attached to each copier in your output environment. ACM benefits include: Seamless integration with PCSM and Aficio devices. ACM tracks actual device details including model numbers, IP Address, serial number, device location, print / copy/ fax receptions and total meter counts. Access to such detailed information allows administrators to compare actual usage versus probable usage and instantly spot any discrepancies. Scheduled meter readings including remote readings when you want them. The ability to view total device usage history from installation to present or user-specified dates. Comprehensive device analysis: ACM automatically generates up to 20 customized reports, which can be printed or ed. With this information in hand, device and cost management becomes an exact science not a hit or miss proposition. Aficio Counter Manager and RFG Hardware A Winning Pair How often must you gather meter readings from all of your copiers and then send that information to your service provider? When you stop and think about it, it s a fairly time consuming task. With Aficio Counter Manager, data collection is streamlined no lengthy phone calls, no postcards to fill out and no expensive phone lines attached to each copier in your output environment. ACM benefits include: Seamless integration with PCSM and RFG devices. ACM tracks actual device details including model numbers, IP Address, serial number, device location, print / copy/ fax receptions and total meter counts. Access to such detailed information allows administrators to compare actual usage versus probable usage and instantly spot any discrepancies. Scheduled meter readings including remote readings when you want them. The ability to view total device usage history from installation to present or user-specified dates.

56 Comprehensive device analysis: ACM automatically generates up to 20 customized reports, which can be printed or ed. With this information in hand, device and cost management becomes an exact science not a hit or miss proposition. Walk Up, Track Costs Add the optional PageCounter and easily monitor walk-up copying. Users swipe a card or enter a PIN number to identify themselves and then use the copier. All copying activity is then stored in the PCSM database and fully integrated into the reporting structure. And, an Ethernet connection means you can use existing wiring systems. With ACM, device and cost management becomes an exact science with up to 20 customized reports that can be printed or ed. Comprehensive Reports With more than 85 reports to choose from, you have access to information that ensures efficient operation information that includes user, date/time, printer name, file name, number of pages, paper size and associated costs. View printer usage as it relates to duty cycle and actual time in use, which allows you to determine printer relocation or replacement. Discover what printers are being used and when making it easy to allocate network printer resources. Flexible report formats include breakdowns in detail and summary formats by users, departments, date ranges and specific output devices. Further customize report views by exporting to RTF, CSV and HTML files.

57 Security in an Open Environment The optional PageCounter and Secure Document Release (SDR) module provide enhanced control, security and integrated copier tracking. Print jobs are submitted from the workstation, held in a secure queue at the server and released when the user swipes a card or enters a PIN code on the keypad of the PageCounter. And, an open standards card reader provides seamless integration with any existing card systems already in place. A Solution that Works for Everyone Combined, Printer Cost & Security Manager and Aficio Counter Manager deliver company-wide benefits from end-users to IT Managers to CFO s. It s simply the most efficient and cost-effective way to manage all your hardcopy output from start to finish. Ricoh s Print Management Solutions in Action Print Management Solutions demonstrate a proven track record when it comes to managing output expenses in a myriad of professional environments, including: legal, advertising, architectural/ engineering, manufacturing, real estate, government, academic and healthcare. Don t Fail This Test In most academic environments, managing document costs presents a real challenge. The proliferation of and Internet access by students and faculty can quickly overwhelm available resources. If limitations on document production do not exist, no one is accountable for duplicate copies or lengthy printouts and the associated waste that accompanies both. Ricoh understands the need to manage output costs generated by students while enabling staff and faculty to produce documents in a secure fashion. Our Print Management solution will Integrate seamlessly into your existing network environment. Eliminate waste, recover costs and use the charging policy of your design. Help you control who is printing, how much they re printing and what printers they re using even if your policy doesn t allow for fee-based printing. Provide cost-effective hardware and software solutions whether you require straightforward card-based vending, flexible account-based control or integration with campus-wide card systems. Allow you to track usage for budgetary predictions. Ensure optimal use of resources. Discourage use during peak hours. Wellness Care for Your Documents If your Hospital or Healthcare organization is researching the Health Insurance Portability and Accountability Act (HIPPA/ HIPAA), a PCSM Specialist can provide you with a detailed overview of the methods currently available to protect the security and confidentiality of patient health information in your network output environment. As network printing continues to rise, document security becomes more of a challenge. Employees offices are often physically separated from the network printers producing patient documents, which means confidential information frequently sits unattended. Our Print Management solution will Provide a method of printing confidential documents that eliminates the possibility of unauthorized access to sensitive information.

58 Ensure complete control over private documents from the moment the file is sent to the printer to the eventual secure disposal of hardcopy a combination of swipe cards and PIN codes are required to retrieve print jobs. Our Commitment to You With RFG Print Management Solutions, you gain state-of-the-art product innovation and an unwavering commitment to exceptional customer service. Regardless of your output environment, we have the expertise to provide your organization with the detailed and accurate document accounting you need to manage all your hardcopy costs. In a network environment, workstations send print jobs to a local printer or a network printer. As the job passes through the spool or print server, the transaction is collected and forwarded to the accounting server database for archiving and reporting.

59 RICOH OUTPUT MANAGEMENT SOFTWARE Electronic Forms Design Tools For IBM AS/400 Mainframe Take Your Most Valuable Business Asset To The Next Level Your IBM AS/400 how would your business ever survive without it? Filled with the data you need to succeed in today's hard-driving, global e-business environment, your AS/400 is the one partner that will never let you down. But, with all that valuable information on the inside, it hasn t always been cost-effective to get it all printed the way you want it, where you want it, electronically or digitally until now. With Output Management Software, you'll be able to take vital AS/400 information and then create customized electronic forms and reports complete with graphics and logos that can then be printed on your existing RFG LAN output systems. Consider the impact on your bottom line as you permanently eliminate: The cost and hassle of preprinted, multi-part forms. Specialized PC print servers. Printer-resident data stream conversion models. Impact printers and green bar paper. With OMS, you can: Produce a wide range of documents from invoices to catalogs and price lists to sales reports at output speeds ranging from 16 PPM to 105 PPM (Digital Network Output Systems - B/W only). See an immediate and appreciable improvement in workflow productivity. Leverage your existing LAN hardware investment. Expand your output capabilities with a vast array of features that include duplexing, covers, inserts, multiple paper sizes and automatic finishing. Enhance the appearance of all your business communications with 600 dpi laser resolution, the ability to change font selection and size and host graphic support including logos and bar codes. Accept No Compromises The data on your AS/400 is the lifeblood of your business. That's why the OMS solution relies on host-based software eliminating reliability and security concerns. This completely does away with the host-to-server-to-pcl printer path that is typically required when outputting AS/400 data on your LAN printers. Highly sophisticated software captures, merges and routes print output from the AS/400 to a variety of output devices, including laser printers and multi-function systems, fax systems, systems and file archives. With OMS a fully featured IBM AS/400 suite of software users will easily access all of the technologically advanced capabilities of RFG LAN output systems without any original application changes. Users can define job parameters for each printer feature used in any given job. Customize and Print Route or Store... Once these parameters are set, the job prints automatically with no further user intervention required each time it is run. Because the software accesses all features that are controlled via the

60 PCL/PJL language, you'll have access to the full feature sets of distribution and production LAN output systems, which include: Specifying the paper drawer (or drawers) to be used for each print job. Specifying Covers and Page Inserts all in a single print run. Specifying an output location for each print job either a finisher or a mailbox. Selecting automatic stapling or hole punching for professionally finished output. Selecting duplex output, which reduces paper consumption. Selecting Fonts including scaling to require CPI/LPI. Inserting a separator sheet or jog output for job separation a beneficial feature in busy output environments. Defining forms distribution. In addition, several spool file and data related functions can be manipulated by the user, including: Document format modification. Font selections. Output large jobs to multiple LAN output systems. Automatic AS/400 Printer Configuration. Closing In On The Paperless Office One of the biggest expenses a company can have is the cost of pre-printed forms and checks. You can completely eliminate this cost with Ricoh OMS electronic forms software. In addition to significant cost-savings, you'll also: Eliminate obsolescence and the associated waste. Lower paper costs. Print forms on demand. Eliminate labor-intensive processes such as loading, bursting, stripping, collating, and distributing. FlashFORM400 AS/400 Based Forms Module You will dramatically reduce form design time with FlashFORM400. Simply scan the form you wish to re-create in electronic format and the FlashFORM Designer will automatically convert the document into an editable electronic form. You can easily add boxes, lines, data fields, and text whatever elements you need to ensure your forms always look their best. Once you have created your electronic template, you can store it in a shared folder on the AS/400 making it easy to integrate AS/400 data into your form using the FlashFORM400 AS/400 Integration Engine. The FlashFORM400 AS/400 facilitates the basic merge operation of AS/400 spool files or database files with your electronic forms. Intuitive pull-down menus make it easy to define job and page controls and allow you to: Output forms in PCL or PDF format. Define forms distribution for multiple-part form printing. Set parameters such as auto burst, page size, orientation, collation, duplex forms printing, auto compression and 2-up/4-up report formatting. Reformat data output to match the form. The easy to use OMS Solution designs AS/400 form overlays, which can be stored in your AS/400 or output through any supported print or multifunction devices.

61 In addition to printing your AS/400 job on your selected multifunction device, you can or archive it in PDF format. FlashCHECK400 AS/400 Based MICR Check Printing Module Printing checks up to 26 PPM on your network printer is cost-effective and completely secure when you use the FlashCHECK400. Benefits allow you to: Set up an unlimited number of bank accounts. Print a MICR line with conditional logos, check data and signatures. Transmit your positive pay and ACH files directly from your AS/400 modem. Generate transaction history reports for security audits. Utilize a removable signature card for your check printer. Check Secure device with signature card allows for safe access of signatures needed for check printing. Add Workflow Modules for Efficient Document Distribution You can further customize your AS/400 printing solution with a variety of workflow modules designed to automate virtually every aspect of the document distribution process. FlashMAIL400 Based Module Send messages with attached spool files merged with form graphics in Adobe PDF, TXT, HTML or HP/PCL formats. Anyone with access to will receive the message with the AS/400 merged print job attachments and can view, save-to-file or print. This module is also compatible with your existing SMTP mail server.

62 Spool File Utility Add Capability for Cluster Printing and sorting documents: Cluster Printing: Splitting a document among a number of printers. Sorting: Printing document by department name, employee number or region to increase output speed. Document Distribution with ecabinet With the OMS Spool File Utility you can send your customized documents to the ecabinet for easy archiving, backup and retrieval. If secure storage and immediate access of sensitive data are part of your company's requirements, ecabinet is the solution. FlashCHECK400 Bank file maintenance has never been easier with FlashCHECK400 bank file creation menu feature. FlashMAIL400 When you need to your report directly from your AS/400, Ricoh s FlashMAIL400 send feature makes it simple. Just enter your file name and address - then it s ready to send. Tomorrow s Document Management Solution Here Today With OMS, you can create a customized printing solution that will output reports, forms and checks to printers and multifunction devices. As a result, you can reduce pre-printed forms inventory, labor costs, document obsolescence and waste, which are common issues in the traditional pre-printed office environment.