1099-MISC Tax Forms. 5-part Forms (Copies A, C, B, 2 & C) Detached size: 8 1/2 x 5 1/2 Detachable on the right side. Note:

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1 Introduction TeamDesign has an interface and specialized print output to produce and report miscellaneous income for your vendors to the IRS. The IRS requires you to file a 1099 Miscellaneous Income (1099-MISC) form for each vendor you have paid $600 or more in non-employee service payments during a calendar year. You must mail these forms to vendors by January 31 st for payments made in the previous tax year. You must also mail these forms to the IRS by February 28 th. Refer to the IRS website for more information. You can produce all required copies of the 1099-MISC form and the 1099-INT (Interest Income) form in TeamDesign. Understanding Form Requirements This module works with specific tax forms available at most STAPLES stores, but any tax form should work. Forms must meet the following specifications: Note: 5-part Forms (Copies A, C, B, 2 & C) Detached size: 8 1/2 x 5 1/2 Detachable on the right side The STAPLES/TOPPS form that fits this requirement is #LIMISCFED The form number and ID are subject to change without notice by the manufacturer and distributor. Configuration and Setup Tax forms cannot be collated. You must separate the tax forms you are printing according to the appropriate document designator. All copies of Form A print, then all copies of Form B, then C, and so on. While it is possible to print collated forms on a Dot Matrix printer, it is not recommended. 1. Enter your federal tax ID in the System Configuration window. 1.1 From the Menu, click System, Setup, and select System Configuration. The System Configuration window opens. 1.2 In the Company Profile tab, click the Federal Tax ID box and enter your federal tax ID. 2. Assign a TIN (payee ID number) to vendor profiles. Each vendor who needs to receive a 1099-MISC tax form should be configured in the TeamDesign system. 2.1 Click Vendors and select Maintenance. 2.2 Double-click the vendor number. 2.3 Click Profile. The vendor s profile opens. 2.4 Click the Internal Usage tab. 2.5 In the 1099 Profile section, click the Eligible box and type Y. 2.6 Click the Payee ID Number and enter the vendor s TIN. Updated November

2 Printing 1099-MISC Documents 1. From the menu, click Vendors and select Print 1099-MISC Forms. The Print IRS 1099-MISC Forms dialog box opens. 2. Use the From Date and Thru Date boxes to choose the appropriate date range from which to produce the 1099-MISC forms. This is typically a year-to-year range, such as 01/01/ /31/2017, for example. 3. Click the Contact Phone Nr box and enter the dealership phone number. This information prints on the 1099-MISC form. 4. In the Exchange Rate section, select the exchange rate to use when printing the forms. This allows you to print the forms in the recipient s currency values. 5. You can then do the following: Print a test 1099 to confirm that your pre-printed tax forms align properly during printing. See the Printing a Test heading for more information. Select a vendor or range of vendors for whom to print 1099-MISC forms. You can select up to 10 individual vendors using this method. Once you select your vendors, click Print Selected Vendor Go to the heading Completing the 1099-MISC Process. Click Print All 1099 s to print all 1099-MISC forms for all vendors. Go to the heading Completing the 1099-MISC Process. Note: You can produce a corrected 1099 form (for resubmission) when choosing individual vendors. To do so, check the Is This a Corrected Reprint box. 2

3 Printing a Test 1. Click Print Test 1099 to produce a one-page test output. The Connecting to Data prompt displays. 2. The ID for Report Dataset dialog box displays. Type 1099-MISC in the Enter ID for Report DataSet box. 3. Click OK. The Print dialog box opens. 4. Select the printer with which to print. 5. Click OK. 3

4 Completing the 1099-MISC Process 1. In the Print IRS 1099-MISC Forms dialog box, click Print All 1099 s or Print Selected Vendor 1099 to begin the 1099 printing process. You are prompted to select the printer type with which to print. If you are using a dot matrix printer that has duplicate/carbon copy capabilities, click Yes. Go to Step 3. If you are using an Inkjet or Laster printer, click No. 2. If you are using an Inkjet or Laser printer, a reminder about collation displays. Load your printer with your separated 1099 Copy A forms. 3. Click OK. The ID for Report Dataset dialog box displays. 4. In the Enter ID for Report DataSet box, enter 1099Misc. Note: The system remembers this ID for future report runs. 4

5 5. Click OK. A message summarizing the data the 1099 has collected displays. Write these values down, as they are needed to complete your 1096 at a later time. Note that there can be up to two vendors on each form page printed. When you have noted your numbers, click OK to proceed. 6. The Print dialog box opens. Select the printer with which to print and click OK. 7. When all of the Copy A forms have printed, you are prompted to print Copy 1 forms. Remove the Copy A forms from the printer and replace them with the Copy 1 forms before clicking OK. 8. This process repeats for each copy required. You must replace each form with the appropriate next form before clicking OK to proceed for each prompt. 9. When all copies have been printed, a final message displays, notifying you that the process has completed. You can print another set of forms at this time, if needed. Click Yes to print an additional set of forms, or click No to end the process. 5

6 10. Click Exit in the Print IRS 1099-MISC Forms dialog box MISC Tax Forms Contact Support if you have any questions. You can contact Support by phone at or by at ECi Software Solutions, Inc.