INTRODUCTION FEATURES OVERVIEW. a) Applicant Registration

Transcription

1 INTRODUCTION The main objective of Grant Management System is to help Spices Board to distribute subsidy payments to about farmers distributed all over India through its network of offices. The proposed system will use a pre-defined simple work flow based on application of 5 to 6 levels of scrutiny, with each level to have the facility to modify/reject/send back/approve/sanction the application as per the roles allocated. A farmer can apply and avail multiple subsidies under different schemes. This application is integrated with legacy Payment Systems based on Oracle Database and New Financial System. FEATURES OVERVIEW a) Applicant Registration An applicant can register with Spices Board Grant Management System to apply for any scheme proposed by the Spices Board according to province or spices. An applicant can monitor the status of all applications in process and get information about new schemes available. Registration process captures all the details of the farmer including full name, father s name, Aadhaar/Election ID number, plantation details, addresses and bank details. b) Online Entry of Applications The applicants can apply for subsidies under different schemes through the field offices. The applications should be submitted along with supporting documents viz. possession certificate, tax certificate, sketch of the plantation (provision to upload scanned copies is available) etc. Application can be either added by Field officer or OTA s, or through online application. Applicant may apply for subsidies under different schemes through the field offices. Schemes are filtered by user field office and processed. Some information (Bank information, plantation details) can be pre-populated from applicant data. c) Inspection Module

2 Applications received can be viewed by authorized officers, who can then visit the plantation and create the inspection report. This inspection report will be forwarded to the next level of officers. Inspection Reports are categorized into 5 types namely - Area, Certification, Construction, Number and Purchase. Subsidy calculations and details will be done based on the Inspection Report. d) The Work Flow Module The applications are entered by contract employees/agriculture Assistants using their login credentials and forwarded to the field officer who in turn inspects the application. The field officer may visit the plantation to inspect authenticity before preparing the Inspection Report. This report moves to the next level for sanction and then sent to Head Office for payment. The normal hierarchy is as follows: Chairman - Director Deputy Director Assistant Director Field officer. There are different roles and powers attached to each role. All the roles have the provision to approve, reject, reconsider or push back the applications/inspection reports or sanction as per the eligibility defined in the system before financial sanction is accorded. e) ACL /Admin module for GMS Administrator Administrator can create, edit, modify, delete users, assign roles and locations, and can change scheme wise sanctioning powers. Admin has area to import all schemes from FAS at initial stage. Super admin can set roles based on access control of the system. Site permission can be configured for each resource or to a group. GMS administrator is empowered with all controls. The administrator is authorized to assign and edit roles of officers. The ACL module has the following functionalities: Permit for the field officer to edit applications Reset users password Scheme management User role management Access control management Subsidy budget rule settings

3 Site setting FAS communication credentials management Mapping the schemes to the crops Add location, schemes, crops, budget along with the other details f) Integration with Financial Accounting System Grant Management system is integrated with financial accounting system and communicates with it using APIs. The GMS will interact with FAS for the following: Applicant Profile creation Payment Processing Payment Status Updating All the requests and response related to the integration with FAS are logged into log for any future references. g) Reports This module helps to view and export the following reports 1. User Reports 2. Organizational Hierarchy Reports 3. New Applicant Report 4. Program List Reports 5. Program Budget Report 6. Budget Performance Report 7. Physical and Financial Achievement Reports 8. Program wise Applicants Report 9. Program wise Application Report 10. Spice Summary Report 11. Application wise Report 12. NGO applications 13. Payment to Board 14. Audit Reports for applicants, applications and programs

4 h) Template Management This module helps to create and manage the templates (MoU Templates, Permit Order Templates). Users can create, search template according to template name, scheme and program type. The template can be downloaded as a PDF document. Abbreviations FAS ACL IFSC OTP Description Financial Accounting System Admin Module for GMS Administration Indian Financial System Code One Time Password Setup This is a web based application and it supports the browsers like Internet Explorer, Firefox and Chrome. USER ADMINISTRATION MODULE This section describes how to start using the various flows and functions of the application. The detailed runs of various modules are explained with screen shots. 1.1 Login Screen Navigation Path: Functionality: Allows user to login to the application.

5 Field level details: LOGIN ID Enter login id of the user. PASSWORD Enter password for the login id. BUTTON DESCRIPTION ACTION LOGIN To log in to the application. User logged in and navigated to the application home screen. REGISTER To navigate to registration form to register new user. User navigated to the registration page where they can create new user account. ERROR / WARNINGS DESCRIPTION The following field is required: Username The following field is required: Password Login Id and password do not match Login ID and Password do not match with the credentials maintained in the system 1.2 Individual and Joint Applicant Registration Navigation Path: Click the REGISTER Button in the LOGIN Screen. Functionality: Allows new user to register with GMS.

6 Field level details: For Individual and Joint application type. Applicant Type of user. Valid options are - Type Individual, Joint and NGO. First Name Applicant s first name. Last Name Applicant s last name. Date of Birth Applicant can choose Date, Month and Year form three different drop down list boxes. Gender Gender of applicant Male, Female, Others. ID id of the applicant. Mobile Mobile Number of the applicant. Accepts 10 digits only. Number Login ID User name for the applicant Password Password for the user name. Security Captcha generated for that session. Auto generated by the

7 Code application to ensure registrations are done by human. BUTTON DESCRIPTION ACTION Register To proceed with registration. Complete the registration and proceed to login, OTP will be generated and sent to applicants and mobile. Cancel To cancel registration Stop the registration process and reset all process. fields to default. ERROR / WARNINGS Select Applicant Type Enter Your First Name Enter Your Last Name Select Your Date of Birth Date Enter Your Id Enter Your Mobile No Enter Your Login Id Enter Your Password Enter Your Security Code This Login Id already Exists Try Another One You did not enter a valid 1.3 NGO Applicant Registration DESCRIPTION Type of applicant i.e. Individual, Joint or NGO has to be selected The Login ID already exists in the system. Please choose another login ID. address should contain symbol and a valid domain name.

8 NGO Name Enter name of the NGO. NGO Enter registration number of NGO. Registration number ID address of the NGO representative person. Mobile Number Mobile number of the NGO representative person. State List of states from India. Choose any one state District List of districts corresponding to state. Choose one district Login ID Enter user name for the NGO Password Password for the user name. Security To enter Captcha generated for that Auto generated by the Code session. application to ensure registrations are done by human. BUTTON DESCRIPTION ACTION

9 Register To proceed with Registration. Complete the registration and proceed to the login. OTP will be generated and sent to applicant s e- mail and mobile. Cancel To cancel the registration process. Stop the registration process and reset all fields to default. ERROR / WARNINGS Select Applicant Type Enter Your NGO Name Enter Your NGO Registration No Enter Your NGO Id Enter Your Mobile No Select Your State Select Your District Enter Your Login Id Enter Your Password Enter Your Security Code DESCRIPTION 1.4 Applicant Registration Confirmation Navigation Path: After registration, OTP (One Time Password) has to be entered for first time login. Functionality: Allows user to login in to the application for first time.

10 Field level details: Enter OTP To enter OTP. OTP sent to user s and mobile should be entered here. Back To quit the login. Stop the login process and reset the OTP field. Validate To complete Validate OTP field values and proceed to registration and complete the first time login and move in login. to the application. Click here to resend OTP if you didn t get To resend OTP. To resend the OTP to the user in case user didn t receive the OTP. ERROR / WARNINGS DESCRIPTION OTP must not be blank

11 1.5 Home ScreenNavigation Path: This is the user landing page. 1.6 Functionality: Displays application dashboard and provides the main menu of the features accessible to user. Field level details: BUTTON DESCRIPTION ACTIONS & LINK Reset Password To reset password. Proceed to Reset the password page. Log out To log out of the application. Log out of the application and redirect to the login screen. Menu User to navigate through the On click, displays list of option to application, registrations and other users

12 Dash board functions. Grid displays a summary of schemes, applicants, applications and budgets. 1.7 Change Password Navigation Path: Click on Reset Password Link. Functionality: Allows user to change the current password. Field level details: User Name Enter user name. User Login ID Enter User login. Enter old password Should enter old password. Enter New Enter new password password Reenter New To confirm password re-enter the new password password. Back To cancel change of password. Stop change password and move back to home screen. Submit Confirm password Validate and confirm the password change change. ERROR / WARNINGS DESCRIPTION

13 Enter Your User Name Enter Login id Enter Old Password Enter New Password Re-Enter New Password New password and confirm password have to be same This User name does not exist ORGANIZATION MODULE Navigation Path: Master Module Functionality: To create and maintain organization structure The hierarchy of the organization is as follows: 1) Head office 2) Regional Office 3) Divisional Office 4) Field Office 1.8 Head office Navigation Path: Master Module->Organization. Functionality: Displays Head office details and allows editing of details. Field level details:

14 TABS DESCRIPTION COMMENT Head Office Details of head office are displayed. Admin is given rights to change any of the information. Regional Office Displays details of Regional offices. All regional offices are mapped to Head office. Divisional Displays details of Divisional offices. All Office Divisional offices are mapped to either Head Office or Regional offices. Field office Details of available field offices are listed here. All field offices are mapped either to Head Office, a Regional office or a Divisional office. Navigation Path: Master Module->Organization->Click on edit button. Functionality: To edit Head office details. Field level details: Grid Displays details of head office details BUTTON & DESCRIPTION ACTION LINK Edit To edit Head office details. Navigate to head office edit screen. ERROR / WARNINGS DESCRIPTION Enter office Name Select state Select location

15 You successfully updated the head office details 1.9 Regional office Navigation Path: Master Module->Organization->Click on Regional office tab Functionality: Retrieve/displays details of all Regional offices. Field level details: Parent Office It is always the Head Office Office Select the Regional office for which details are to be displayed Location Choose location to which the Regional Offices are associated Add Regional office Add Regional office Move to Add Regional office screen. Search Initiate search Initiates search as per the given criteria Reset Clear all the fields Clear all search values to start a new search View View details of the Regional Office Edit Edit details of the Regional Office Delete Delete the Regional

16 office Navigation Path: Master Module->Organization->Click on Regional office tab-> Click on add button. Functionality: To add a new Regional office Field level details: Office Name Enter a name for the Regional office to be added Location Choose location of the Regional office Parent office Choose the parent office to This is always Head Office which the Regional office reports Status Choose status of Regional Office Active, Inactive Submit Add the Regional The office is added and the updated list Office of Regional Offices is displayed Reset Clear all the fields

17 Navigation Path: Master Module->Organization->Click on Regional office tab-> Click on edit button of any regional office Functionality: To edit Regional office details. Field level details: Office name Enter the Regional Office name. Location Choose location of the office Parent Office Choose parent office. This is always Head Office Status Choose status Active or inactive Submit Submit the change The details are updated and the updated list of Regional offices is displayed Cancel Quit the editing Clear and navigate back to the Regional offices screen. ERROR / WARNINGS Enter Office name Select location Select parent office Select Status DESCRIPTION

18 Some users are still active under this Regional office. So you cannot delete This Regional office This regional office name already exists You successfully edited the regional office details This message is displayed when user tries to change the status from Active to Inactive and there are active users associated with the Regional office. All the active users should be deleted before the office status can be changed. Navigation Path: Master Module->Organization->Click on Regional office Tab-> Click on view button of any regional office. Functionality: To View Regional office details. Field level details: Back Back to Regional Navigate back to the list of Regional office List screen offices screen Divisional Office Navigation Path: Master Module->Organization->Click on Divisional office tab. Functionality: Displays the Divisional office details.

19 Field level details: Parent Office Choose parent office Parent office can be either the Head office or a Regional office. Office Select the Divisional office for which details are to be displayed Location Choose location to which the Divisional Offices are associated Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clear all search values to start a new search View View details of the Divisional Office Edit Edit details of the Divisional Office

20 Delete Delete the Divisional office Navigation Path: Master Module->Organization->Click on Divisional office tab-> Click on add button. Functionality: To add a new Divisional office. Field level details: Office Name Enter a name for the Divisional office to be added Location Choose location of the Divisional office Parent office Choose the parent office to which the Divisional office This can be either Head office or a Regional office reports Status Choose status of Divisional Office Active, Inactive Submit Reset Add the Divisional Office Clear all the fields The office is added and the updated list of Divisional Offices is displayed Navigation Path: Master Module->Organization->Click on Divisional office Tab-> Click on edit button of any Divisional office

21 Functionality: To edit Divisional office details. Field level details: Office name Enter an office name. Location Choose location forlist of office location displayed to choose the office from. Parent Office Choose parent office. Choose Regional/ Head office. Status Choose status Active or inactive Submit Submit the change Validate and confirm the changes and save. Cancel Quit editing Clear and navigate back to the Divisional office screen. ERROR / WARNINGS DESCRIPTION Enter Office name Select location Select parent office Select Status This Divisional office name already exists You successfully added the Divisional Office Details

22 Navigation Path: Master Module->Organization->Click on Divisional office Tab-> Click on view button of any Divisional office Functionality: To view Divisional office details Field level details: Display Displays office Displays current office information in details view mode Back Back to Divisional Navigate back to Divisional office screen. office screen 1.11 Field office Navigation Path: Master Module->Organization->Click on Field office tab Functionality: Displays Field office details.

23 Field level details: Parent Office Choose Parent Parent office should be the Divisional Office office. Office Select the Field office for which details are to be displayed Location Choose location to which the Field Offices are associated Location chooses from list according to the state. Add Field Office To add a new Field Display the Add Field Office screen. office Search Search field office Display the list of Field office based on the given criteria. Reset Clear all search Clear the selected values in all the fields. fields View View Field office Move to view screen details Edit Edit office Move to edit screen

24 information Delete Delete office Confirm and delete the office. Navigation Path: Master Module->Organization->Click on Field office tab-> Click on add button Functionality: To add new Field office details Field level details: Office name Enter an office name. Location Choose location for the office List of location is displayed to choose from. Parent Office Choose parent Displays the active office. Divisional/Regional/Head office. Status Choose status Active or inactive Submit Save and display Validate and Save the details. the new Field office in Field Office screen. Cancel Quit adding. Clear and navigate back to the Field office screen.

25 ERROR / WARNINGS Enter Office name Select location Select parent office Select Status This field office name already exists You successfully added the field Office details DESCRIPTION Navigation Path: Master Module->Organization->Click on Field office Tab-> Click on edit button of any Field office Functionality: To edit Field office details. Field level details: Office name Change the name of an existing office. Location Choose a location for the office List of office location is displayed to choose from. Parent Office Choose parent Change Divisional/Regional/Head office.

26 office. Status Choose status Active or inactive Submit Save and display the Validate and Save the changes. changes in Field office screen. Cancel Quit the edit mode. Re-direct to the Field office screen. ERROR / WARNINGS Enter Office name Select location Select parent office Select Status This field office name already exists You successfully added the field Office Details DESCRIPTION Navigation Path: Master Module->Organization->Click on Field office Tab-> Click on view button of any Field office Functionality: To view Field office details.

27 Field level details: Display Displays Field office details Display current Field office information in view mode Back Back to Field office Navigate back to Field office screen. screen

28 ACCESS CONTROL MODULE 1.12 Access Control Navigation Path: Master Module->Click on Access Control menu button Functionality: To maintain the access control for the users. Field level details: Select Role Choose a required role from the list. Display the list of roles for View/Set the permissions to access the application. Fetch To fetch the Display the defined permissions for the permissions for the corresponding role. select role. Navigation Path: Master Module->Click on Access Control menu button ->Choose a required Role and click on fetch button. Functionality: To view access controls for the roles.

29 Field level details: Edit To change the Display the Access control editing permissions for screen. selected Role. Back To go Previous Display an access control screen. screen. ERROR / WARNINGS Select Role DESCRIPTION Clicked on the Fetch Button without selecting Select Role Field Navigation Path: Master Module->Click on Access Control menu->choose a required Role- >Click on Fetch button->click on Edit button

30 Functionality: To edit access control for roles Field level details: Check Box Check to activate the Check or un-check the check box to permission and un-check to set the permission for the role. deactivate Submit Submit changes. Validate and confirm the access control changes. Back Cancel editing of Reset and move back to access control. Access control.

31 ROLES MODULE 1.13 Roles Navigation Path: Click on Roles menu button in the Master Module. Functionality: To maintain roles in the application. Field level details: Role Name Select Role Select the Roles from list to View/Edit/Delete. Add Role Add Role Move to Add Role screen. Search Search Role Search for Role with chosen criteria. Reset Clears all search Resets the search fields fields View View Role details Navigates to view screen Edit Edit Role information Navigates to edit screen Delete Delete Role Confirm and delete the Role. Navigation Path: Master Module->Click on Roles menu->click on Add Role button. Functionality: To create a new role.

32 Field level details: Role Name Role name Description Description of the Role Status Choose from the list Active / Inactive Submit To add a new Role Validate and confirm to add a new Role. Cancel To cancel the adding Reset and move back to Role screen. ERROR / WARNINGS Enter Role Name Enter Role Description Select Status This Role name already exists DESCRIPTION Navigation Path: Master Module->Click on Roles menu->click on View button of required Role. Functionality: To view a role in the application.

33 Field level details: Display Displays the Role information and Status. Back Move back to Role screen. Navigation Path: Master Module->Click on Roles menu ->Click on Edit button of required Role. Functionality: To edit the roles. Field level details: Role Name To change the Role name.

34 Description To change Description of the Role Status To change the status. Active / Inactive Submit Submit the changes Validate and confirm the changes. Cancel Cancel the editing process Reset and move back to Role screen. DESCRIPTION ERROR / WARNINGS Enter Role Name Enter Role Description Select Status SPICES MODULE 1.14 Spices Navigation Path: Master Module->Click on Spices menu Functionality: To maintain the Spices in the application. Field level details:

35 Spices Name Select Spices Select Spices from list. Add Spices To add new Spices Move to Add Spices screen. Search Search Spices Search for Spices with chosen criteria. Reset Clear all search Resets the search fields fields View View Spices details Move to view screen Edit Edit Spices Move to edit screen information Delete Delete Spices Confirm and delete the Spices. ERROR / WARNINGS Enter Spice Name DESCRIPTION This Spice name already exists Navigation Path: Master Module->Click on Spices menu->click on Add Spice button. Functionality: To create new Spices. Field level details: Spices Name Spices name

36 Submit Submit add Spices Validate and confirm the Spices screen. Cancel Cancel add Spices change Reset and move back to Spices screen. ERROR / WARNINGS Enter Spice Name This Spice name already exists DESCRIPTION Navigation Path: Master Module->Click on Spices menu->click on View button of required Spice. Functionality: To view the Spice details. Field level details: Spice Details Retrieves and displays information about the selected spice

37 Back To move back Move back to Spices screen. Navigation Path: Master Module->Click on Spices menu->click on Edit button of required Spice. Functionality: To edit the Spice name. Field level details: Spices Name To change the Spice name Submit Submit the changes Validate and confirm the changes. Cancel Cancel the change Reset and move back to Spices screen. ERROR / WARNINGS This Spice name already exists DESCRIPTION

38 PLAN PERIOD MODULE 1.15 Plan Period Navigation Path: Master Module->Click on Plan Period menu Functionality: To maintain the Plan Period in the application. Field Level Details Plan Name Select Plan Select plans from list. Add Plan Period To add new Plans/ Financial years Opens screen to add Plan & Financial Year Search Search Plans Search the details related to chosen Plan. Reset Clear all search fields Resets the search fields Navigation Path: Master Module->Click on Plan Period menu->click on Add Plan Period button. Functionality: To create new Plan Periods.

39 Field level details: Plan Period Plan name Financial Year Financial Year Submit Submitting the new plan Validate and save the plan. Cancel Cancelling the Reset and move back to Plan Period creation screen. ERROR / WARNINGS Enter Plan Period Name DESCRIPTION Enter Financial year Financial year already exists USERS MODULE 1.16 Users Navigation Path: Master Module->Click on Users menu Functionality: To maintain Users in the application.

40 Field level details: Employee code Enter employee Unique code of the employee code User name Enter user name Enter user name Employee type Choose employee Permanent/ contract type Designation Choose designation Admin, Chairman, Head office, Divisional office, Regional officer, Field officer. Add User To add new user Move to add new user Screen. Search Search User Search for User with chosen criteria. Reset Clear all search Resets the search fields. fields View View User details Move to view screen. Edit Edit User information Move to edit screen. Navigation Path: Master Module->Click on Users menu->click on Add User button. Functionality: To Add a new User details and add the office(s) details.

41 Field level details: Personal Details Employee Type To select the The values are required user type Permanent/Contract/SET. from the pre-defined categories. User name Choose user name If Employee Type is selected as Permanent, then choose Spices Board users. If Employee Type is selected as Contract/SET, enter the User name. Employee code Unique code Enter Unique code First name Enter first name Alphabets Middle Name Enter middle name Alphabets Last name Enter last name Alphabets Designation Enter Designation Alphabets Location Enter the Location Applicable if the Employee type is Contract/SET Leave Eligible Provide eligible Applicable if the Employee type is

42 leaves in days Contract/SET ID Enter -id Valid id should and a proper domain name Mobile number Enter mobile number 10 digit numeric Phone Number Enter phone number 10 digit numeric Fax Enter Fax number 10 digit numeric Date of Joining Enter the joining If Employee Type is Permanent. date of Spices Board employees into GMS. Contract From Date Enter the Contract If Employee Type is Contract/SET. start date Contract To Date Enter the Contract If Employee Type is Contract/SET. end date Office Details Office type Choose office type Head office, Regional office, Divisional office, Field office Office Choose office Choose office name Login id Enter login id Role Enter role To select the role, that is added in Roles Sub Menu. Password Enter password Encrypted Confirm Password Enter password Encrypted Sanction power(rs) Enter sanction Numeric power Status Choose status Active/Inactive Add row Add another row Add a new row for add Office details Delete row Delete office details. Remove the particular section. Submit Submit user Validate and confirm the submission. information Cancel Cancel submission Reset and cancel the editing.

43 ERROR / WARNINGS DESCRIPTION Enter Your User Name Select Your Employee Type Select Your Joining Date Select Your Contract From Date Select Your Contract To Date Select valid office type Select Office Navigation Path: Master Module->Click on Users menu->click on View button of required User. Functionality: To view the User details. Field level details: Details Displays the User information Back Click to move back Move back to user screen Navigation Path: Master Module->Click on Users menu->click on Edit button of required Users. Functionality: To edit the User details and add/remove the office details.

44 Field level details: Personal Details Employee Type Displays the The values are Employee Type Permanent/Contract/SET. User name Edit user name To edit the User name Employee code Unique code Edit Unique code First name Edit first name Alphabets Middle Name Edit middle name Alphabets Last name Edit last name Alphabets Designation Edit Designation Alphabets Location Edit the Location Applicable if the Employee type is Contract/SET Leave Eligible Provide eligible Applicable if the Employee type is leave in days Contract/SET ID Edit -id Valid id should and proper domain name

45 Mobile number Edit mobile number 10 digit numeric Phone Number Edit phone number 10 digit numeric Fax Edit Fax number 10 digit numeric Date of Joining Edit the Joining date Applicable if the Employee type is of Spices Board Employee employees into GMS. Contract From Date Edit the Contract Applicable if the Employee type is start date Contract/SET Contract To Date Edit the Contract Applicable if the Employee type is end date Contract/SET Office Details Office type Choose office type Head office, Regional office, Divisional office, Field office Office Choose office Choose office name Login id Enter login id Role Enter role To select the roles, which are added in Roles sub-menu? Password Enter password Encrypted Confirm Password Enter password Encrypted Sanction power(rs) Enter sanction Numeric power Status Choose status (Active/Inactive) Add row Add another row Add a new row to add office details Delete row Delete office details. Remove the particular section. Submit Submit user Validate and confirm the submission. information Cancel Cancel submission Reset and cancel the editing. ERROR / WARNINGS DESCRIPTION Enter Your User Name Select Your Employee Type

46 Select Your Joining Date Select Your Contract From Date Select Your Contract To Date Select valid office type Select Office DOCUMENT MASTER MODULE 1.17 Document Master Navigation Path: Master Module->Click on Document Master Menu. Functionality: To maintain the Document in the application. Field level details: Document name Enter document name Document Type Choose document Choose from dropdown list type Status Choose status Active/Inactive Add Document Add Document Move to Add Document screen. Search Search Document Search for document with chosen criteria. Reset Clear all search Resets the search fields fields View View document Move to view screen

47 details Edit Edit document Move to edit screen information Delete Delete document Confirm and delete the document Navigation Path: Master Module->Click on Document Master Menu->Click on Add Document button. Functionality: To create a new Document. Field level details: Document type Choose document Select from the drop down list type Document Name Enter document name Status Choose status Active/ Inactive Remarks Enter remarks Submit Submit the Validate and confirm the submission application Cancel Cancel the Move back to Document screen submission ERROR / WARNINGS Enter Document Type Enter Document Name Select Status DESCRIPTION Navigation Path: Master Module->Click on Document Master Menu->Click on View button of required Document. Functionality: To view a Document details.

48 Field level details: Details Displays the chosen document details Back Back to document screen Navigation Path: Master Module->Click on Document Master Menu->Click on Edit button of required Document. Functionality: To edit the details of the Document.

49 Field level details: Document type Choose the Choose from the drop down list document type Document Name Enter a document name Status Choose status Active/ Inactive Remarks Enter remarks Submit Submit the changes Validate and confirm the changes. Cancel Cancel the editing Move back to Document screen. ERROR / WARNINGS Enter Document Enter Document Name Select Status DESCRIPTION

50 TEMPLATE MANAGEMENT MODULE 1.18 MoU Template Program mapping Navigation Path: Template management->click on MoU Template Program mapping Menu. Functionality: To maintain the MoU Templates in the application. Field level Details Template name Template name Program Name Program name Add MoU Template Add MoU Template Move to Add MoU template screen. Search Search template Search for template with chosen criteria. Reset Clear all search Resets the search fields fields View View template Move to view screen details Edit Edit template Move to edit screen information Delete Delete template Confirm and delete the template Navigation Path: Template Management->Click on MoU Template Program mapping Menu->Click on Add MoU Template button. Functionality: To create a new template.

51 Field level details Template Name Enter template name Scheme name Select scheme name Program name Select program name Detail Enter details of template Submit Submit the template Validate and confirm the submission Cancel Cancel the Move back to MoU template screen submission ERROR / WARNINGS DESCRIPTION Enter Template name Enter scheme name Select program name Navigation Path: Template Management->Click on MoU template program mapping Menu- >Click on View button of required Template.

52 Functionality: To view a Template details. Field level details: Details Displays the details of template Back Back to template screen Edit Edit template details Move to edit template screen Print Template Download PDF of the template Navigation Path: Template Management->Click on MoU template program mapping Menu- >Click on Edit button of required template. Functionality: To edit the details of the template.

53 Field level details: Template Name Scheme Name Program name Enter template name Select scheme name from drop down Select program name Details Enter Details of template Submit Submit the changes Validate and confirm the changes. Cancel Cancel the editing Move back to Document screen. ERROR / WARNINGS DESCRIPTION Enter template name Select scheme name Select program name 1.19 Permit Order Template Program Mapping Navigation Path: Template management->click on Permit Order Template Program mapping Menu. Functionality: To maintain the Permit Order Template in the application. Field level Details Permit Order Permit Order

54 template id Template Name Template id Template name Add Permit Order Add Permit order Move to Add Permit Order template Template Template screen. Search Search template Search for template with chosen criteria. Reset Clear all search Resets the search fields fields View View template Move to view screen details Edit Edit template Move to edit screen information Delete Delete template Confirm and delete the template Navigation Path: Template Management->Click on Permit Order Template Program mapping Menu->Click on Add Permit Order Template button. Functionality: To create a new template. Field level details Template Name Enter template name Detail Enter details of

55 template Submit Submit the template Validate and confirm the submission Cancel Cancel the submission Move back to Permit Order template screen ERROR / WARNINGS Enter Template name DESCRIPTION Navigation Path: Template Management->Click on Permit Order Template Program mapping Menu->Click on View button of required Template. Functionality: To view a Template details. Filed level details Details Displays the details of template Back Back to template screen Edit Edit template details Move to edit template screen Print Template Download PDF of the template Navigation Path: Template Management->Click on Permit Order Template Program mapping Menu->Click on Edit button of required template. Functionality: To edit the details of the template.

56 Field level details: Template Name Enter a Template name Details Submit Submit the changes Validate and confirm the changes. Cancel Cancel the editing Move back to permit order template screen. ERROR / WARNINGS DESCRIPTION Enter Template Name PROGRAM MANAGEMENT MODULE 1.20 Programs The list of approved programs is pre-loaded into the system. Spices Board decides which of these programs are applicable for each financial year and allocates funds for each of those programs. When a program is identified, the following details are entered: - Application approval process - Scheme details (Minimum and maximum eligibility) - Subsidy by spice, category and state - Documents needed - Vendor details (if equipment is involved)

57 Users can view or edit the program details for a year or copy details of one year to another financial year. Navigation Path: Click on Program Management -> Click on Programs. Functionality: Maintain the Programs in the application. Field level details: Scheme Name Choose scheme Choose from list of schemes displayed. name Program Name Enter Program name Program Type Choose program Choose from list of programs displayed type (Area/Certification/Construction/Number/ Purchase). Status Choose status of the program Active/Inactive Page Choose page Navigate to the selected page directly. number Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new

58 View View details of the program information Edit Edit details of the program information Copy Copy details of the program information to create a new program search Provided an option to create a program for different years. ERROR / WARNINGS DESCRIPTION Application is in Inspection stage so you cannot edit program details This Program is in Budget & Document Mapping stage so you cannot edit Program details Navigation Path: Click on Program Management ->Click on View button of any program. Functionality: To view the Program details.

59 Field level details: Details Displays program details. Displays the selected program information in View mode. Back Back to Program List screen Navigate back to program screen. Scheme and Eligibility Information Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program Functionality: To edit the Scheme and Eligibility Information details.

60 Field level details: Plan Period To change the Period for selected program Financial Year To changes the Financial Year for selected program Scheme Name Scheme name - Scheme Name auto fetched and Read Only Field displayed. Program name Program name - Program Name auto fetched and Read Only Field displayed. Program Type Choose the program type from drop down list Program types are Area, Certification, Construction, Number, and Purchase. Program code Program code - Program code is auto fetched and Read Only Field displayed. Spices Choose spices from drop down list Program Description Enter Program description

61 Activity name Activity name - Read Only Field Status Choose status of the program Payment To Choose payment type from drop down list. Application flow Choose multiple application flow options from drop down list. NGO/ Groups Choose applicant Applicant type from drop down list. Individual applicant Enter minimum Min Hectares hectare eligible for Individual applicant Individual applicant Enter maximum Max Hectares hectare eligible for Individual applicant Joint applicant Min Enter minimum Hectares hectare eligible for joint applicant Activity Name is auto fetched and displayed. Active/Inactive Board, Subsidy Inclusive NGO/Exclusive NGO/Non NGO Joint applicant Max Hectares Min Unit Of measurement Enter maximum hectare eligible for joint applicant

62 Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Enter Program Description No records are found in database Select Payment Type You Must Enter NGO Applicant Eligibility Min Hectares Select Status Enter Individual Applicant Min Hectares Enter Joint Applicant Min Hectares Enter Individual Applicant Max Hectares Enter Joint Applicant Max Hectares Area of Operation Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program -> Click on Next button in Scheme and Eligibility Information Functionality: To edit the Area of Operation Details. Field level details: Spice Spice Name is displayed. Eligibility States To select the eligible states for the spice. All the states are listed to select the required state.

63 Back Back to Scheme and Navigate back to Scheme and Eligibility Information Eligibility Information screen. screen Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Select State Scale of Assistance Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program ->Click on Next button in Area of Operation Screen. Functionality: To edit the Scale of Assistance Details. Field level details: Add Subsidy by State Spices Chosen spices are Read Only displayed. State Chosen states are Read Only displayed. % of Subsidy % of subsidy for the chosen spice and state To change the required value.

64 can be given. Subsidy Amount Subsidy amount for the To change the required value. chosen spice and state that can be given. Unit Cost Unit cost for the chosen spice and state can be given. To change the required value. Field level details: Add Subsidy by Category Spices Chosen Spices are Read Only displayed. State Chosen States are Read Only displayed. (Women) % % of subsidy to be given for women. (Women) Rupee Amount of subsidy to be given for women. (SC) % % of subsidy to be given for SC category. (SC) Rupee Amount of subsidy to be given for SC category. (ST) % % of subsidy to be given for ST category. (ST) Rupee Amount of subsidy to be given for ST category. (Below 2Hec) % % of subsidy to be given for those owning below 2Hectare.land. (Below 2Hec) Amount of subsidy to be Rupee given for those owning below 2Hectare land. (N-E States) % Amount of subsidy to be given for N-E states.

65 (N-E States) % of subsidy to be given Rupee for N-E states. Back Back to Area of Navigate back to Area of Operation screen Operation screen. Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Enter Subsidy Percentage Enter Subsidy Amount Enter Unit Cost Enter Woman Subsidy Percentage Enter Woman Subsidy Amount Enter SC Subsidy Percentage Enter SC Subsidy Amount Enter ST Subsidy Percentage Enter ST Subsidy Amount Enter Below 2Hec Subsidy Percentage Enter Below 2 Hectares Amount Enter NE Subsidy Percentage Enter NE Subsidy Amount Vendor Details Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program ->Click on Next button in Scale of Assistance Screen. Functionality: To edit the Vendor Details.

66 Field level details: Approved Vendor Enter vendor information to be added and approved. Approved Date Enter the date on which the vendor to be added and approved. Add Vendor Vendor information is approved. Back Back to Scale of Navigate back to Scale of Assistance screen Assistance screen. Submit Submit the application Validate and confirm submission Edit Edit details in the Vendor Information screen Delete Delete details of the vendor information ERROR / WARNINGS Enter Approved Vendor DESCRIPTION

67 Enter Approved Date Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program Functionality: To copy one program (Scheme and program details) to create a new Program. Field level details: Plan Period To change the period for selected program Financial Year To change the The new Financial Year should not financial year for available in existing Programs. selected program Scheme Name Scheme name - Scheme Name Auto fetched and Read Only Field displayed. Program name Program name - Program Name Auto fetched and Read Only Field displayed. Program Type Choose Program Program types are Area, Certification, type from drop down Construction, Number, and Purchase. list Program code Program code - Program code Auto fetched and

68 Read Only Field Spices Choose spices from drop down list Program Enter Program Description description Activity name Activity name - Read Only Field Status Choose status of the Program Payment To Choose Payment type from Drop down list. Application flow Choose multiple Application flow options from Drop down list. NGO/ Groups Applicant Individual applicant Min Hectares Individual applicant Max Hectares Joint applicant Min Hectares Choose applicant type from Drop down list. Enter Minimum hectare eligible for Individual applicant Enter maximum hectare eligible for individual applicant Enter minimum hectare eligible for joint applicant displayed. Activity Name Auto fetched and displayed. Active/Inactive Board, Subsidy Inclusive NGO/Exclusive NGO/Non NGO Values should be from 0 to Values can be from 0 to Values can be from 0 to Joint Max Hectares applicant Enter maximum hectare eligible for joint applicant Values can be from 0 to

69 Min Unit Of measurement Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Enter Program Description No records are found in database Select Payment Type You Must Enter NGO Applicant Eligibility Min Hectares Select Status Enter Individual Applicant Min Hectares Enter Joint Applicant Min Hectares Enter Individual Applicant Max Hectares Enter Joint Applicant Max Hectares This Scheme name and Program name already exists For That Financial Year Area of Operation Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program -> Click on Next button in Scheme and Eligibility Information Functionality: To edit the Area of Operation Details. Field level details:

70 Spice Spice name is displayed. Eligibility States To select the eligible Select state from list states for the spice. Back Back to Scheme and Navigate back to Scheme and Eligibility Information Eligibility Information screen. screen Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Select State Scale of Assistance Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program ->Click on Next button in Area of Operation Screen. Functionality: To edit the Scale of Assistance Details. Field level details: Add Subsidy by State Spices Chosen Spices are Read Only displayed.

71 State Chosen States are Read Only displayed. % of Subsidy % of subsidy to be given To change the required value. for the chosen spice and state. Subsidy Amount Subsidy amount to be To change the required value. given for the chosen spice and state. Unit Cost Unit Cost for the chosen spice and state. To change the required value. Field level details: Add Subsidy by Category Spices Chosen Spices are Read Only displayed. State Chosen States are Read Only displayed. (Women) % % of Subsidy for Women can be given. (Women) Rupee Amount of Subsidy for Women can be given. (SC) % % of Subsidy for SC can be given. (SC) Rupee Amount of Subsidy for SC can be given. (ST) % % of Subsidy for ST can be given. (ST) Rupee Amount of Subsidy for ST can be given. (Below 2Hec) % % of Subsidy for below 2 hectares can be given. (Below 2Hec) Amount of Subsidy for Rupee below 2 hectares can be given.

72 (N-E States) % Amount of Subsidy for N-E States can be given. (N-E States) Rupee % of Subsidy for N-E States can be given. Back Back to Area of Navigate back to Area of Operation screen Operation screen. Next Save changes Validate, save and move to next page ERROR / WARNINGS DESCRIPTION Enter Subsidy Percentage Enter Subsidy Amount Enter Unit Cost Enter Woman Subsidy Percentage Enter Woman Subsidy Amount Enter SC Subsidy Percentage Enter SC Subsidy Amount Enter ST Subsidy Percentage Enter ST Subsidy Amount Enter Below 2Hec Subsidy Percentage Enter Below 2 Hec Amount Enter NE Subsidy Percentage Enter NE Subsidy Amount Vendor Details Navigation Path: Click on Program Management -> Click on Programs -> Click on Edit button of a program ->Click on Next button in Scale of Assistance Screen. Functionality: To edit the Vendor Details.

73 Field level details: Approved Vendor Enter vendor information to be added and approved. Approved Date Enter date on which the vendor is approved. Add Vendor Vendor information is approved. Back Back to Scale of Navigate back to Scale of Assistance screen Assistance screen. Submit Submit the application Validate and confirm submission Edit Edit details of the vendor information Delete Delete details of the vendor information ERROR / WARNINGS DESCRIPTION Enter Approved Vendor Enter Approved Date

74 BUDGET PROGRAM MAPPING MODULE 1.21 Budget Program Mapping Navigation Path: Click on Program Management menu button in the menu-> Click on Budget Program mapping. Functionality: To maintain the program budget to the offices in the application. Field level details: Scheme Name Choose scheme Choose from list of schemes. name Program name Enter Program name Program type Choose program Choose from list of program. type Status Choose status Active/Inactive Page Choose page To navigate to the page directly. number Assign budget Assigning budget to Move to budget assigning page particular program ERROR / WARNINGS Applications are in Inspection Stage For This Program So You Cannot Assign DESCRIPTION

75 Budget Navigation Path: Click on Program Management button in the menu-> Click on Budget Program mapping->click on assign budget. Functionality: To assign budget to the offices in the application. Field level details: Financial Year Auto fetched from the Programs Read Only Scheme name Auto fetched from the Programs Read Only Program name Auto fetched from the Programs Read Only Program type Auto fetched from the Programs Read Only Plan Period Auto fetched from the Programs Read Only Financial year Auto fetched from the Programs Read Only Units Enter number of units Numeric Amount under the Numeric Split-ups Regional office Choose region Divisional office Divisional offices for the region chosen will be displayed to select.

76 Field office Field offices in the zone chosen will be displayed to select Test Checking % Numeric Back Move back Move back to budget program mapping screen Next Proceed Validate, save and proceed forward ERROR / WARNINGS Select Plan Period Enter units Enter Subsidy Amount Entered units is Greater than Total unit Select Field Office Select Financial Year DESCRIPTION Navigation Path: Click on Program Management menu button in the menu-> Click on Budget Program mapping->click on Assign Budget->Fill the Physical Targets and Financial Outlays details-> click next button. Functionality: To maintain the program budget to the offices in the application. Field level details:

77 Plan Period Auto fetched from the Programs Read Only Parent office Auto fetched from the Programs Read Only Field Auto fetched from the Programs Read Only, Units Number of units Numeric Budgets Allocated Budget Numeric Back Move back Move back to physical targets and financial outlays. Finish Finish and close Validate and allocate budget. DOCUMENT PROGRAM MAPPING 1.22 Document Program Mapping Navigation Path: Click on Program Management menu button in the menu-> Click on Document Program mapping Functionality: Mapping documents to the corresponding programs Field level details: Program Code Enter the program code Program Name Enter program name Status Choose status of the Active/Inactive

78 program Page Choose page To navigate to the page directly. number Map Program Mapping the Documents documents to the corresponding program Search Initiate search Refresh and display the records as per the given search criteria Reset Clear all the fields Clear all search values to start a new search View View details of the mapped documents Edit Edit details of the Mapped Documents Delete Delete details of the mapped documents Error / Warnings Descriptions Select program Name Select status This Program Documents already exists Select document Navigation Path: Click on Program Management button in the menu-> Click on Document Program mapping->click on map program documents. Functionality: Mapping documents to the corresponding programs.

79 Field level details: Program Name Choose Program Choose existing programs from the drop name to be mapped down. Remarks Enter remarks Enter remarks about the documents. Documents Choose type of Can choose multiple documents from the documents list. Status Choose status of the Mapped Document Active, Inactive Mapped documents Enter mapped documents details Cancel Cancel the document program mapping Clear and navigate back to the Document Program mapping screen. Submit Complete the Validate and complete the submission. document program mapping Navigation Path: Click on Program Management button in the menu-> Click on Document Program mapping-> Click on edit button. Functionality: To edit documents and link to the corresponding programs.

80 Field level details: Program Name Select or change the Choose existing programs from the drop details of the down list. Program. Remarks Enter remarks Enter remarks about the documents. Documents Select or change the type of documents to Can choose multiple documents from the list. be mapped. Status Choose status Active/Inactive Mapped documents Enter mapped documents details Cancel Quit the editing Clear and navigate back to the Document Program mapping screen. Submit Submit the change The details are updated and updated lists of program mapped with the documents are displayed. Error / Warnings Select program Name Description

81 Select status These Program Documents already exists Select document Navigation Path: Click on Program Management button in the menu-> Click on Document Program mapping->click on the View button. Functionality: View documents attached to the corresponding program. Field level details: Displays Display the Selected program mapping information. Back Back to Program Navigate back to the program mapped document mapping with document list screen. screen.

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83 APPLICANT MANAGEMENT 1.23 Applicants Navigation Path: Click on Applicant Management menu -> Click on Applicants. Functionality: To maintain applicant details. Field level details: Applicant ID Enter Applicant ID Applicant Name Enter applicant In search, applicant name is not name case sensitive and also we can search by partial names. Applicant Type Choose applicant Individual/Joint type Page Choose page number Add applicant To add new Move to Add Applicant Type Screen applicant details Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clear all search values to start a new search View View details of the applicant

84 Edit Edit the existing applicant details. If Opens the applicant details in edit mode the application of the applicant is reconsidered then the system will allow editing the applicant details otherwise it will not allow editing. Delete Delete the applicant Navigation Path: Click on Applicant Management-> Click on Applicants->Click on Add applicant. Functionality: To add new Applicant Type Field level details: Applicant Type Choose applicant Individual / Joint / Institution type Next Save changes Validate, save and move to next stage Error / Warnings Select Applicant Type Explanations

85 Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Add applicant -> Provide valid input in Applicant Type field and click next in Applicant Type stage. Functionality: To add Applicant Details Field level details: First Name Enter First Name Middle Name Enter Middle Name Last Name Enter Last Name Gender Choose Gender Male / Female / Others Religion Enter Religion Optional field Caste Enter Caste Optional field Category Choose caste General/ SC/ ST/ Women category

86 Nationality Auto fetch as Indian Mother s Name Enter Mother s Name Father Name / Enter Father s / Spouse Name Spouse name Guardian Name (in Enter guardian s Give a guardian name case of minor) name Relation with Enter relation with Guardian guardian Aadhaar No: Enter Aadhaar card number Numeric - 12 digit, field is Optional Voter ID No: Enter Voter ID Alphanumeric and special characters - 15 digit Date Of Birth Enter Date of birth in three fields by Choose Date, Month and Year from three different dropdown lists. choosing date, month, year Age Verify the Age Auto calculated and displayed. For Institution Type Applicants Institution/Group Name Registration Number/PAN Number Enter institution name Enter Registration number/pan number Max length given as 60 characters

87 Login ID Enter Login ID User login ID[give Aadhar] Password Enter Password Give user password [give Aadhar] Name in land Enter a name that records is found the land records of the applicant[same as bank name] Home Phone Enter home phone number Numeric - 10 digit Mobile Phone Enter mobile Numeric - 10 digit number Enter id Enter valid ID, field is Optional Address Enter address State Choose state Choose a state from drop down list District Choose district Choose a district in the state Taluk Enter Taluk Village Enter village Pin code Enter pin code Numeric - 6 digit

88 Back Back to Applicant Type screen Navigate back to Applicant Type screen Next Save changes Validate, Save and move to next stage. Error / Warnings Enter Your First Name Select Your Gender Enter Your Religion Enter Your Caste Select Your Category Enter Your Mother Name Enter Your Aadhaar No Enter Your Voter Id No Select Your Date of Birth Date Enter Your Login Id Enter Your Password Enter Your Display Name Enter Your Mobile No Enter Your Id Enter Your Address Select Your State Select Your District Enter Your Pin code This Login Id already exists Choose another one Explanations Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Add applicant -> Provide valid input in applicant type, in the Applicant Details screen and click next in. Functionality: To add Bank Details of the Applicant.

89 . Field level details: Name as in Bank Enter bank name Account Do you have Bank Choose Yes / No IFSC code IFSC code Enter IFSC code if it is available. e.g., HDFC Bank Name Choose Bank name State Choose State District Choose District Branch Name Choose branch name Bank Name Bank name auto fetched MICR Code MICR code auto fetched Branch name Branch name auto fetched Branch Location Branch location Location name can accept special auto fetched characters too

90 Branch Address Branch Address auto fetched Account type Choose account type Account No: Enter account number Select primary Choose bank bank Saving / Cash Credit/ Current Numeric - 20 digits maximum Choose bank for primary bank Retrieve bank Retrieve bank This will retrieve the bank details details details for the IFSC code entered Add bank Add bank Add bank to the applicant Back Back to Applicant Details screen Navigate back to Applicant Details screen. Next Save changes Validate, save and move to next Stage. Error / Warnings Explanations You must Select Primary Bank Enter Your Bank Account Name You must Select Bank name If IFSC code is not available, Select You must enter IFSC Code No and provide bank details You must Select state You must select district You must select Branch Name You must Select Account type You must Select Account Number Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Add applicant -> Provide the Bank details and click Next in Bank Details screen Functionality: To add Plantation Details.

91 Field level details: Field Office Choose field office Crop Details Enter the Crop details Plantation address Enter plantation address details Plantation details Enter plantation details Tenure Type Choose tenure Patta / lease/ Possession type Total Area Enter total area Round to two digit Survey Number Enter survey Alphanumeric and special number characters Location Enter location State Choose state District Choose district Taluk Enter Taluk Village Enter village Plantation details Displays all added plantation details

92 Add plantation Add plantation To add the plantation for the details applicant, after entering the plantation details. Back Back to Bank Navigate back to Bank Details Details screen screen Next Save changes Validate, save and move to next page Error / Warnings You didn't add plantation details Select Field Office Enter Plantation Address Enter Plantation Details Select Tenure Type Enter Total Area Enter Survey Number Enter Location Enter State Enter District Click Add Plantation Your bpartner id is not created Your bpartner location id is not created Your bpartner bank id is not created Explanations The Business Partner ID could not be created because the FAS system is not responding. Please check with the System Administrator The Business Location ID could not be created because the FAS system is not responding. Please check with the System Administrator The Business Bank ID could not be created because the FAS system is not responding. Please check with the System Administrator

93 Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Add applicant -> Provide the Applicant, Bank, Plantation details and click next in Plantation Details Screen. Functionality: To add details of Applicant Documents. Field level details: Document Type Choose document type Choose file To browse file Choose file from the system Choose file To choose file To browse through system Add Document Add Document Add the chosen file to account Back Back to Plantation Details Screen Navigate back to plantation details screen Submit Submit the Validate and confirm applicant applicant details information Error / Warnings You didn't add a single document Select Document Name No file selected Explanations Navigation Path: Click on Applicant Management -> Click on Applicants -> Click View button of required applicant.

94 Functionality: To view Applicants information. Field level details: Applicant Details Displays the applicant Details Bank Details Displays the applicant s bank details Plantation Details Displays the applicant s plantation details Document Details Displays the applicant s document details Back Back to Applicant s Navigate to Applicant s Main Main screen screen Navigation Path: Click on Applicant Management-> Click on Applicants->Click on Edit button of required applicant. Functionality: To edit the Applicant Type, also if application status is Application Reconsidered, user will be able to edit applicant details.

95 Field level details: Applicant Type Change applicant Individual / Joint type Next Save changes Validate, save and move to next stage Error / Warnings Explanations Choose Applicant Type Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Edit button of required applicant -> Provide valid input in Applicant Type field and click next in Applicant Type stage. Functionality: To Edit/Delete Applicant Details

96 Field level details: First Name Edit First Name Middle Name Edit Middle Name Last Name Edit Last Name Gender Change Gender Male / Female / Others Religion Edit Religion Caste Edit Caste Category Change caste General/ SC/ ST/ Women category Nationality Auto fetch as Indian Mother s Name Edit mother s name Father Name / Edit father s / Spouse Name spouse name Guardian Name (in case of minor) Edit guardian name Change guardian for the minor Relation with Edit relationship

97 Guardian with guardian Aadhaar No: Edit Aadhaar card Numeric - 12 digit Number Voter ID No: Edit Voter ID Alphanumeric - 15 digit Date Of Birth Edit date of birth in Change date, month and year from three fields by three different dropdown lists. choosing date, month, year Age Verify the age Auto calculated and displayed. Login ID Edit Login ID Change user login ID Password Edit Password Change user password Name in Land Edit display name Records Home Phone Edit home phone Numeric - 10 digit number Mobile Phone Edit mobile number Numeric - 10 digit Edit id Edit valid ID Address Edit address State Change state Change state from India District Change district Choose a district in the state Taluk Edit Taluk Village Edit village Pin code Edit pin code Numeric - 6 digit Back Back to Applicant Type screen Navigate back to Applicant Type screen Next Save changes Validate, save and move to next stage. Error / Warnings Explanations Enter Your First Name Choose Your Gender Enter Your Religion Enter Your Caste

98 Choose Your Category Enter Your Mother Name Enter Your Aadhaar No Enter Your Voter Id No Choose Your Date of Birth Date Enter Your Login Id Edit Your Password Enter Your Display Name Enter Your Mobile No Enter Your Id Enter Your Address Choose Your State Choose Your District Enter Your Pin code This Login Id already exists; Change to another one Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Edit of required applicant -> Provide valid input in applicant type, applicant details screen and click next in Applicant Details screen. Functionality: To Edit/Delete Bank Details of the Applicant.. Field level details: Name as in Bank Account Give name as it appears in bank

99 account Do you have Bank Change Yes / No IFSC code IFSC code Edit IFSC code In case you want to change the bank details but do not know the IFSC code of the new bank, you need to delete the existing bank record and add the new bank details. Bank Name Change bank name State Change state District Change district Branch Name Change branch name Bank Name Bank name auto fetched MICR Code MICR code auto fetched Branch name Branch name auto fetched Branch Location Branch location auto fetched Branch Address Branch address auto fetched Account type Change account Choose from Saving / Cash Credit/ type Current Account No: Edit account Numeric - 16 digits number Change primary Change of primary Change bank for primary banking bank bank from existing one

100 Retrieve bank Retrieve bank details details Edit To edit the bank details Delete To delete the bank details Back Back to Applicant Details screen Navigate back to Applicant Details screen. Next Save changes Validate, save and move to next Stage. Error / Warnings Explanations You must Choose Primary Bank Add Your Bank Account Name You must Choose Bank name In case you want to change the bank details but do not know the IFSC code of the new bank, you need to delete the existing bank record and add the new bank You must Add IFSC Code details. You must Choose state You must Choose district You must Choose Branch Name You must Choose Account type You must Choose Account Number Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Edit of required applicant -> Provide the Bank details and click next in Bank Details Screen Functionality: To Edit/Delete the Plantation Details.

101 Field level details: Field Office Change field office Crop Details Edit the crop details Plantation address Edit plantation address details Plantation details Edit plantation details Tenure Type Change tenure Patta / lease/ Possession type Total Area Edit total area Maximum 6 digit Survey Number Edit survey Alphanumeric 20 characters number Location Edit location State Change the state to required one District Change the district to required one Taluk Edit Taluk Village Edit village Plantation details Displays all added plantation details

102 Add plantation Add plantation Edit To edit the Plantation details Delete To delete the Plantation details Back Back to Bank Navigate back to Bank Details Details screen screen Next Save changes Validate, save and move to next page Error / Warnings Explanations You didn't add plantation details Select Field Office Add Plantation Address Add Plantation Details Choose Tenure Type Add Total Area Add Survey Number Add Location Add State Add District Click Add Plantation Navigation Path: Click on Applicant Management -> Click on Applicants -> Click on Edit of required applicant -> Provide the Applicant, Bank, Plantation details and click next in Plantation Details Screen. Functionality: To View/Edit/Delete/Download the Applicant Documents.

103 Field level details: Document Type Change document type Change file To browse file Change file from the system Choose file To choose file To browse through system Add Document Add Document Add the chosen file to account View To view the available documents Edit To Edit the available documents Delete To Delete the available documents Back Back to Plantation Details Screen Navigate back to plantation details screen Submit Submit the Validate and confirm applicant applicant details information Error / Warnings You didn't add a single document Explanations Clicked on Submit button without selecting any document.

104 Select Document Name No file selected Clicked on Add button without selecting any document. Clicked on Add button by selecting Document Name and without any inputs in remaining fields. Navigation Path: Click on Applicant Management -> Click on Applicants->Click Edit of required applicant -> Click Next in all Applicant type, Applicant details, Bank details, Plantation details and Plantation details Screen -> Click View of the Documents Functionality: To View applicant's Document Information. Back Back to Document Navigate back to Document Details Details Screen Screen Navigation Path: Click on Applicant Management -> Click on Applicants->Click Edit of required applicant -> Click next in all Applicant type, Applicant details, Bank details, Plantation details and Plantation details Screen -> Click Edit of the Documents Functionality: To edit applicant's Document Information.

105 Field level details: Document Type Choose document type Back Back to Document Details Screen Navigate back to Document Details Screen Choose File Choose file from the system Click here to Download the Download the document in the download Document system document Update Replace the Replace and save the Changes. existing document NGO/GROUPS Navigation Path: Click on Applicant Management -> Click on NGO / Group. Functionality: To Maintain NGO / Group information.

106 Field level details: NGO ID Enter NGO ID NGO Name Enter NGO name NGO Registration Enter Registration Number number of the NGO Page Choose page to navigate to the required page Add NGO To add new NGO Move to NGO screen Search Search NGO Displays list of NGO s based on search criteria. Reset Reset NGO search fields Reset the search fields. View View NGO information Edit Edit NGO information Delete Delete NGO Confirm and delete NGO Error / Warnings Explanations No Error/Warnings N/A Navigation Path: Click on Applicant Management -> Click on NGO / Group-> Click Add NGO button. Functionality: To add new NGO / Group information.

107 Field level details: NGO Name Enter NGO name NGO Registration Enter NGO NO Registration number Contact Person Enter the contact person s name for the NGO Phone No: Enter phone Numeric - 10 Digit number of the NGO Mobile: Enter Mobile Numeric - 10 Digit number of the contact person Enter ID of the NGO Valid id Address Enter NGO s address State Choose state Choose a state from the dropdown list District Choose district Choose a district from the state Taluk Enter Taluk Village Enter village name

108 Pin code Enter pin code Numeric - 6 Digit Status Choose status Active / Inactive Back Back to Navigate back to NGO/GROUPS NGO/GROUPS Main screen Main screen Next Save changes Validate, save and move to next page Error / Warnings Explanations Enter Your Ngo (NGO) Name Enter Your Ngo (NGO) Registration No Enter Your Contact Person Enter Your Mobile No Enter Your Id Enter Your Address Select Your State Select Your District Enter Your Pin code Select Your Status Mobile no should contains 10 numbers Navigation Path: Click on Applicant Management -> Click on NGO / Group-> Click Add NGO button -> Provide details of NGO and Click next in NGO Details stage. Functionality: To add new NGO / Group s Bank Information.

109 Field level details: Name as in Bank Enter bank name Account Do you have Bank IFSC code Choose from Yes / No IFSC code Enter IFSC code Bank Name Choose bank name State Choose state District Choose district Branch Name Choose branch name Bank Name Bank name auto fetched MICR Code MICR code auto fetched Branch name Branch name auto fetched Branch Location Branch location auto fetched Branch Address Branch Address

110 auto fetched Account type Choose account Choose from Saving / Cash Credit/ type Current Account No: Enter account Numeric - 16 digits number Select primary Choose bank for Bank? primary bank Retrieve bank Retrieve bank details details Add bank Add bank Add bank to the NGO Back Back to NGO Navigate back to NGO Details Details screen screen. Submit Submit the Validate and confirm submission application Error / Warnings Explanations You must Select Primary Bank Enter Your Bank Account Name You must Select Bank name If IFSC code is not available, Select You must enter IFSC Code No and provide bank details You must Select state You must select district You must select Branch Name You must Select Account type You must Select Account Number Navigation Path: Click on Applicant Management -> Click on NGO / Group-> Click View button. Functionality: To View NGO / Group information.

111 Field level details: NGO general Displays the NGO information information NGO Bank Display the NGO information bank information. Back Back to Navigate back to NGO/Groups NGO/Groups Main Main screen. screen. Error / Warnings Explanations No Error/Warnings N/A Navigation Path: Click on Applicant Management -> Click on NGO / Group-> Click on Edit button of required NGO. Functionality: To edit NGO / Group s Information. Field level details:

112 NGO Name To Edit NGO name NGO Registration To Edit NGO NO: Registration number Contact Person Edit contact person name for the NGO Phone No: Edit phone number of the NGO Numeric - 10 Digit Mobile: Edit Mobile Numeric - 10 Digit number of the contact person Edit ID of the NGO Should be a valid id Address Edit NGO s address State Choose state State must be from India District Choose District Choose a district from the state Taluk Edit Taluk Village Enter village name Pin code Enter pin code Numeric - 6 Digit Status Choose status Active / Inactive Back Back to Navigate back to NGO/Groups NGO/Groups Main Main screen screen Next Save Changes Validate, save and move to next page Error / Warnings Explanations Enter Your Ngo Name Enter Your Ngo Registration No Enter Your Contact Person

113 Enter Your Mobile No Enter Your Id Enter Your Address Select Your State Select Your District Enter Your Pin code Select Your Status Navigation Path: Click on Applicant Management -> Click on NGO / Group-> Click on Edit button of required NGO. Functionality: To edit NGO / Group s Bank Information. Field level details: Name as in Bank Account Edit bank name? Enter name as in bank account Do you have Bank Change Yes / No IFSC code IFSC code Edit IFSC code Bank Name Change Bank name State Change State District Change District Branch Name Change Branch name Bank Name Bank name auto

114 fetched MICR Code MICR code auto fetched Branch name Branch name auto fetched Branch Location Branch location auto fetched Branch Address Branch address auto fetched Account type Change account Saving / Cash Credit/ Current type Account No: Edit account Numeric - 16 digits number Select primary Change bank Choose bank for primary bank button Retrieve bank Retrieve bank details details Add bank Add bank Add bank to the account Edit To edit the existing Bank details. Delete To delete the existing Bank details. Back Back to NGO Navigate back to NGO details details screen screen Next Save Changes Validate, Save and move to next page Error / Warnings Explanations You must Select Primary Bank Enter Your Bank Account Name You must Select Bank name You must enter IFSC Code

115 You must Select state You must select district You must select Branch Name You must Select Account type You must Select Account Number Application Management To create and manage the application for Recommended/Reject/Revert options in every stage based on the flow of the program defined by scheme eligibility information in Program Management Application Navigation Path: Click on Application Management -> Click on Application.Functionality: To View and Maintain Application information, and if application status is Application Reconsidered, allow application to edit. Field level details: Application No Unique application number Application Name Application name

116 Program Name Field Office Status Program Name Field Office Name Application Status Add Application To add new Move to Application screen. Application Search Search Application Displays list of NGO, based on the search criteria. Reset Reset Application Clear the inputs in all the fields. search fields View To view the Application information Edit To edit the Open the application details in edit Application mode information Delete Delete the Confirm and Delete Application Application Error / Warnings Explanations If the application has been Application Is In Inspection Stage So You submitted for next level Inspections Can Not Edit Application Details scrutiny, this message is displayed Navigation Path: Click on Application Management -> Click on Application -> Click on Add Application. Functionality: To create a new Application and edit the created application. If the application status is reconsidered then the system will allow editing the application. Step 1: Applicant Details

117 Field level details: Financial Year To select the required financial year Scheme name To select the The Schemes are listed from the Scheme Program Management module. Program name To select the The Programs are listed based on Program the selected Scheme. Program Type Auto fetched from It is populated based on the the Programs selected Program. Spices Auto fetched from It is populated based on the the Programs selected Program. Activity Name Auto fetched from It is populated based on the the Programs selected Program. Activity Code Auto fetched from It is populated based on the the Programs selected Program. Applicant Id Enter the Applicant Id To search the applicant by providing the Applicant Id Applicant Name Enter the Applicant Name To search the applicant by providing the Applicant Name

118 Applicant Type Enter the Applicant Type To search the applicant by providing the Applicant Type Search To search the The Applicants are populated based particular applicant on the input criteria. name. Reset To clear the inputs. The inputs will get reset in Applicant Id, Applicant Name and Applicant Type fields. Next To proceed to the next step. Save the Applicant details and move to Application details. Cancel Cancel adding the application. ERRORS / WARNINGS EXPLANATIONS Select Financial Year Financial Year field cannot be empty. Select Program Name.Program Name field cannot be empty You have selected nothing Applicant field cannot be empty If the application in submitted for Application Is In Inspection Stage So You next level of scrutiny i.e. Can Not Edit Application Details Inspections. Step 2: Application Details

119 Field level details: Applicant Bank Details Applicant Bank Display the Applicant Bank details will be Details Applicant bank populated from the Applicant details. module. Applicant Plantation Details Applicant Plantation Details Select Plantation Details Display the Applicant Plantation details. To select required Plantation Applicant Plantation Details populated from the Applicant module. Targeted planning Enter the input The input is captured in hectares, if Area Eligible of the program type is Area. Spice Crop (in Hec.) Targeted planning Enter the input The input is captured in hectares

120 Area Eligible (in If the program type is Certification. Hec.) Targeted planning Enter the input The input is captured in hectares if Eligible Number of the Program type is Purchase. Spice Crop Targeted planning Enter the input The input is captured in hectares if material production the program type is Number. of spice crop Targeted planning Enter the input The input is captured in hectares if volume of the program type is Constructor. measurement (in cubic meter) Back Navigate to Cancel the adding Application previous step. Details and redirect to Applicant Details screen. Next To proceed to the Next step. Save the Applicant details and move to Application details. ERRORS / WARNINGS EXPLANATIONS Select Applicant Plantation Details Plantation Details cannot be empty You cannot proceed since selected plantation The Plantation You Selected Is is not in applicant s state. Please select a valid Not In The Scheme State plantation. Targeted planning Area Eligible of Spice Crop(in Hec) should not be greater than maximum area eligible Since program type is Area, value of Targeted planning Area Eligible of Spice Crop (in Hec.) should be lower than Maximum Area Eligible (in Hec.). Enter lower value to proceed. Targeted planning Targeted planning Area Eligible should not be greater than Maximum Area Eligible (in Hec.) Since program type is Certification, value of Targeted planning Area Eligible (in Hec.) should be lower than Maximum Area Eligible (in Hec.). Enter lower value to proceed.

121 Targeted planning Eligible Number of Spice Crop should not be greater than Maximum Eligible Number Input value of Targeted planning Eligible Number of Spice Crop is Greater Than Scheme Eligibility for program type Purchase. Enter appropriate value to proceed. Targeted planning Material Production of Spice Crop should not be greater than Maximum Number of Planting Material For program type Number, value of Targeted planning material production of spice crop should be lower than Maximum Number of Planting Material. Enter appropriate value and click on Next to proceed. Targeted planning volume of measurement (in cubic meter) should not be greater than maximum volume of measurement'. Your Bpartner id is not created, so you can not submit application No Response From FAS Hence No Bpartner Id is Allotted. Please Contact FAS Administrator No Response From FAS. Hence No Bpartner Location Id is allotted. Please Contact FAS Administrator Click on Next button, when entered the For program type Constructor value of Targeted planning volume of Measurement (in Cubic Meter)should be lower than Maximum Volume of Measurement (in Cubic Meter). Enter appropriate value and click on Next to proceed.. You need to have a Bpartner id to submit application. The FAS system may not be responding. Please check with your system support group. You need to have a Bpartner id to submit application. The FAS system may not be responding. Please check with your system support group.. You need to have a Bpartner Location id to submit application. The FAS system may not be responding. Please check with your system support group.

122 No response From FAS Hence You need to have a Bpartner Bank id to No Bpartner bank Id is allotted. submit application. The FAS system may not Please Contact FAS be responding. Please check with your Administrator system support group. Step 3: Document Details If the selected Program is mapped with documents this section will appear to add the documents. Field level details: Document Name Auto fetched from The name of the Document is the Document displayed based on the Document Program Mapping Program Mapping. module. Document upload To select the mode The documents can be upload from from of document Computer/Document Master uploads. Upload Document To upload the Applicable if the mode of document document from the upload is Computer Computer

123 Back Navigate to Cancel the documents uploading previous step and redirect to Application Details screen. Submit Submit the details. Save and Submit the application for next level. Step 4: Application Preview Display the application details for preview, after completion of the above 3 steps. Field level details: Applicant Details Applicant Details Displays the Applicant details Application Scheme Details Application Displays the

124 Scheme Details Application Scheme details Application Bank Details Application Bank Displays the Details Application Bank details. Application Plantation Details Application Plantation Details Displays the Application Plantation details. Application Equipment Details Application Equipment Details Displays the Application Equipment details Upload Document Details Upload Document Details Displays the uploaded document details Print Application To print the Proceed to printing options. application details ERRORS / WARNINGS EXPLANATIONS No Errors / Warnings NA Navigation Path: Click on Application Management -> Click on Application -> Click on Edit button for the required Application. Functionality: To edit the Application details. Step 1: Applicant Details

125 Field level details: Financial Year To change the required Financial Year Scheme name To change the The Schemes are listed from the Scheme Program Management module. Program name To change the The Programs are listed based on Program the selected Scheme. Program Type Auto fetched from the Programs Program Type is populated based on the selected Program. Spices Auto fetched from the Programs Spices will be populated based on the selected Program. Activity Name Auto fetched from the Programs Activity Name is populated based on the selected Program. Activity Code Auto fetched from the Programs Activity Code is populated based on the selected Program. Applicant Details Applicant Details Displays the selected Applicant Details. This is a read only field

126 Applicant Id Applicant Name Applicant Type Enter the Applicant Id Enter the Applicant Name Enter the Applicant Type To search an applicant by providing the Applicant Id To search an applicant by providing the Applicant Name To search an applicant by providing the Applicant Type Search To search for a particular applicant The Applicants are populated based on the input criteria. name. Reset To clear the inputs. The Applicant Id, Applicant Name and Applicant Type fields will be reset. Next To proceed to the next step. Save the Applicant details and move to Application details. Cancel Cancel editing the application. ERRORS / WARNINGS EXPLANATIONS Clicked on Next button without Select Financial Year selecting the value in Financial Year field Clicked on Next button without Select Program Name selecting the value in Program Name field. You have selected nothing Clicked on Next button without selecting the Applicant. The application is submitted for Application Is In Inspection Stage So You next level when it is still in Can Not Edit Application Details Inspections stage Step 2: Application Details

127 Field level details: Applicant Bank Details Applicant Bank Display the Applicant bank details populated Details applicant Bank from the Applicant Module. Details. Applicant Plantation Details Applicant Plantation Details Select Plantation Details Display the applicant plantation details. To select required Plantation Applicant plantation details populated from the Applicant Module. Targeted planning Change the input The input is captured in hectares. Area Eligible of This is for program type Area. Spice Crop (in Hec.) Targeted planning Change the input The input is captured in hectares.

128 Area Eligible (in This is for program type Hec.) Certification. Targeted planning Change the input The input is captured in hectares. Eligible Number of This is for program type Purchase. Spice Crop Targeted planning Change the input The input is captured in hectares. material production This is for program type Number. of spice crop Targeted planning Change the input The input is captured in hectares. volume of This is for program type measurement (in Constructor. Cubic Meter) Back Navigate to Cancel the editing Application previous step. Details and redirect to Applicant Details screen. Next To proceed to the Next step. Save the applicant details and move to application details. ERRORS / WARNINGS Select Applicant Plantation Details The Plantation You Selected Is Not In The Scheme State Targeted planning Area Eligible of Spice Crop(in Hec) should not be greater than maximum area eligible Targeted planning Targeted planning Area Eligible should not be greater than Maximum Area Eligible (in Hec.) EXPLANATIONS Clicked on Next button without selecting the Plantation Details Clicked on Next button, when selected plantation is not in Applicant state. Clicked on Next button, when Targeted planning Area Eligible of Spice Crop (in Hec.) is Greater Than Maximum Area Eligible (in Hec.) for the Program type Area. Clicked on Next button, when Targeted planning Area Eligible (in Hec.) is Greater Than Maximum

129 Targeted planning Eligible Number of Spice Crop should not be greater than Maximum Eligible Number Targeted planning Material Production of Spice Crop should not be greater than Maximum Number of Planting Material Targeted planning volume of measurement (in cubic meter) should not be greater than maximum volume of measurement'. Your Bpartner id is not created, so you can not submit application No Response From FAS Hence No Bpartner Id is Allotted. Please Contact FAS Administrator No response from FAS. Hence no Bpartner Location Id is allotted. Please Contact FAS Administrator No response from FAS. Hence no Bpartner Bank Id is allotted. Please Contact FAS Administrator Step 3: Document Details Area Eligible (in Hec.) for the program type Certification. Clicked on Next button, when Entered value of Targeted planning Eligible Number of Spice Crop is Greater Than Scheme Eligibility for the program type Purchase. Clicked on Next button, when Entered value of Targeted planning material production of spice crop is Greater Than Maximum Number of Planting Material for the Program type Number. Clicked on Next button, when Entered value of Targeted planning volume of Measurement (in Cubic Meter) is Greater Than Maximum Volume of Measurement (in Cubic Meter) for the program type Constructor. Clicked on Next button, when the FAS system in not responding. Clicked on Next button, when the FAS system in not responding. Clicked on Next button, when the FAS system in not responding. Clicked on Next button, when the FAS system in not responding.

130 Field level details: Document Name Auto fetched from The name of the Document is the Document displayed based on the Document Program Mapping Program Mapping. module. Document upload To select the mode The documents can be uploaded from of document from Computer/Document Master uploads. Upload Document To upload the document from the Computer Click here to To download the Download document uploaded document Back Navigate to Cancel the documents uploading previous step and redirect to Application Details screen. Submit Submit the details. Save and Submit the application for next level. Navigation Path: Click on Application Management -> Click on Application -> Click on view button for the required Application.

131 Functionality: To view the Application Details. Field level details: Applicant Details Applicant Details Displays the Applicant Details Application Scheme Details Application Scheme Details Displays the application scheme details Application Bank Details Application Bank Displays the Details application bank

132 details. Application Plantation Details Application Plantation Details Displays the application plantation details. Application Equipment Details Application Equipment Details Displays the application equipment details Upload Document Details Upload Details Document Displays the uploaded document details Click here to To download the Download document uploaded documents Back Navigate to Redirect to application main screen. application main screen Eligibility Criteria Verification This is the first level of inspection stage for submitted Applications. The application can be Approved/Reject by the superiors/parent office. The status of the application should be as Application submitted. Navigation Path: Click on Application Management ->Add a new application ->Click on Eligibility Criteria Verification. Functionality: To Approve/Reject the application based on the business rules.

133 Field level details: Application History Application History Displays the Application History. Approved/ Rejected Details of Eligibility Criteria Verification Status Date of Eligibility Criteria Verification Recommendation with remarks Status of Application Select the Application verified date. Enter the remarks about Eligibility Criteria Verification Select the Application s status to know the inspection result. Eligibility Criteria Approved/ Eligibility Criteria Rejected/ Reconsider

134 Cancel Cancel the Inspection Back to Eligibility process and Redirect to Criteria Verification main Eligibility Criteria Verification screen main screen. Submit Submit the Eligibility Criteria Validate and confirm Verification details. submission ERRORS / WARNINGS Enter Date of Eligibility Criteria Verification Enter Status Eligibility Inspection date should not be less than Application Submitted date Date of Eligibility Criteria Verification Can Not Accept Future Date EXPLANATIONS Click on Submit button without selecting the Date of Eligibility Criteria Verification. Click on Submit button without selecting the status. Click on Submit button, when entered the Date of Eligibility Criteria Verification is less than Application Submitted date Click on Submit button, when entered a future date in Enter Date of Eligibility Criteria Verification field Preliminary Inspection This is the second level of inspection for submitted applications. The application can be Recommended/Rejected by the superiors/parent office. The status of the application should be as Eligibility Criteria Approved. If the application is rejected, the application will move to Eligibility Criteria Verification stage. Navigation Path: Click on Application Management ->Add a new application ->Approve the application in Eligibility Criteria Verification stage ->Click on Preliminary Inspection. Functionality: To Recommend /Reject the application based on the business rules.

135 CASE 1: Program Type is AREA. Field level details: Date of Preliminary To Select the Date Inspection of Preliminary Inspection Recommendation with remarks Status of Application Failure Reason CR/CRC/Parcha/K hatian Number Area proposed to be Replanted To enter the Recommendation with remarks To select the Status of Application To enter the Failure Reason To enter the CR/CRC/Parcha/Kh atian Number: To enter an Area proposed to be Preliminary Inspection Recommended/ Preliminary Inspection Rejected/ Reconsider Applicable if the application is Rejected. Applicable if the application is Recommended. Applicable if the application is Recommended.

136 Replanted details Variety To enter the Variety Applicable if the application is Recommended. Suitability of land To enter the for Replanting Suitability of land for Replanting Source of planting To select the material Source of planting material Whether CRS To enter the Linked or Not Whether CRS Linked or Not Subsidy availed in To enter the previous years previous year s availed subsidy details Subsidy Details To enter the Subsidy Details Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended and Subsidy availed in previous years. Cancel Back to Preliminary To Cancel the Inspection process Inspection main and redirect to Preliminary screen Inspection main screen Submit Submit the Validate and confirm the Preliminary Inspection submission ERRORS / WARNINGS Enter Date of Preliminary Inspection Enter Status EXPLANATIONS Clicked on Submit button without selecting the Date of Preliminary Inspection. Clicked on Submit button without

137 Preliminary Inspection date should not be less than Eligibility Inspection date Date of Preliminary Inspection Can Not Accept Future Date Enter Failure Reason selecting the status. The entered Date of Eligibility Criteria Verification is less than Application Submitted date Clicked on Submit button, when a future date is entered in Enter Date of Preliminary Inspection field. Clicked on Submit button without entering the Failure Reason when the application is Rejected. If the application is Recommended. Enter CR/CRC/Parcha/Khatian Clicked on Submit button without entering Number the input. Enter Area proposed to be Replanted Clicked on Submit button without entering the input. Enter Variety Clicked on Submit button without entering the input. Enter Suitability of land for Replanting Clicked on Submit button without entering the input. Enter Source of planting material Clicked on Submit button without entering the input. Enter Whether CRS Linked or Not Clicked on Submit button without entering the input. Enter Subsidy availed in previous years Clicked on Submit button without entering the input. Enter Subsidy Details Clicked on Submit button without entering the input. CASE 2: Program Type is CERTIFICATION.

138 Field level details: Date of Preliminary To Select the Date Inspection of Preliminary Inspection Recommendation with remarks Status of Application Failure Reason To enter the Recommendation with remarks To select the Status of Application To enter the Failure Reason Preliminary Inspection Recommended/ Preliminary Inspection Rejected/ Reconsider If the application is Rejected. Cancel Back to Preliminary To Cancel the Inspection process Inspection main and redirect to Preliminary screen Inspection main screen Submit Submit the Validate and confirm the Preliminary Inspection submission ERRORS / WARNINGS EXPLANATIONS

139 Enter Date of Preliminary Inspection Enter Status Preliminary Inspection date should not be less than Eligibility Inspection date Date of Preliminary Inspection Can Not Accept Future Date Enter Failure Reason Clicked on Submit button without selecting the Date of Preliminary Inspection. Clicked on Submit button without selecting the status. Clicked on Submit button, when the entered Date of Eligibility Criteria Verification is less than Application Submitted date Clicked on Submit button, when a future date is entered in Enter Date of Preliminary Inspection field. Clicked on Submit button without entering the Failure Reason if the application is Rejected. CASE 3: Program Type is CONSTRUCTION.

140 Field level details: Date of Preliminary To Select the Date Inspection of Preliminary Inspection Recommendation To enter the Preliminary Inspection with remarks Recommendation Recommended/ Preliminary with remarks Inspection Rejected/ Reconsider Status of To select the Status Application of Application Failure Reason To enter the Failure Applicable if the application is Reason Rejected. Suitability of To enter the Applicable if the application is Plantation Suitability of Recommended. Plantation details Type of To enter Type of Applicable if the application is Construction Construction Recommended. Proposed size of To enter the Construction Proposed size of Construction Proposed cost of To enter the Construction Proposed cost of Construction Benefits of To select the Construction Benefits of Construction Subsidy availed in To enter the previous years previous year s availed subsidy details Subsidy Details To enter the Subsidy Details Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended. Applicable if the application is Recommended and Subsidy

141 availed in previous years. Cancel Back to Preliminary To Cancel the Inspection process Inspection main and redirect to Preliminary screen Inspection main screen Submit Submit the Validate and confirm the Preliminary Inspection submission ERRORS / WARNINGS Enter Date of Preliminary Inspection Enter Status Preliminary Inspection date should not be less than Eligibility Inspection date Date of Preliminary Inspection Can Not Accept Future Date Enter Failure Reason EXPLANATIONS Clicked on Submit button without selecting the Date of Preliminary Inspection. Clicked on Submit button without selecting the status. Clicked on Submit button, when the entered Date of Eligibility Criteria Verification is less than Application Submitted date Clicked on Submit button, when a future date is entered in the Enter Date of Preliminary Inspection field. Clicked on Submit button without entering the Failure Reason If the application is Rejected. If the application is Recommended. Enter Suitability of Plantation Enter Type of Construction Enter Proposed Size Construction Clicked on Submit button without entering the input. Clicked on Submit button without entering the input. Clicked on Submit button without entering the input.

142 Enter Proposed cost of Construction Enter Benefits of Construction Enter Subsidy availed in previous years Enter Subsidy Details Clicked on Submit button without entering the input. Clicked on Submit button without entering the input. Clicked on Submit button without entering the input. Clicked on Submit button without entering the input. CASE 4: Program Type is NUMBER. Field level details: Date of Preliminary To Select the Date Inspection of Preliminary Inspection Recommendation To enter the Preliminary Inspection with remarks recommendation Recommended/ Preliminary with remarks Inspection Rejected/ Reconsider Status of To select the status Application of application Failure Reason To enter the failure Applicable if the application is

143 reason Rejected. Suitability of Land To enter the Applicable if the application is suitability of land Recommended. Nature of water To enter nature of Applicable if the application is source water source Recommended. Recommendations/ To enter the Applicable if the application is Units Allotted Recommendations/ Recommended. Units Allotted capacity Cancel Back to Preliminary To Cancel the Inspection process Inspection main and redirect to Preliminary screen Inspection main screen Submit Submit the Validate and confirm the Preliminary Inspection submission ERRORS / WARNINGS EXPLANATIONS Clicked on Submit button without Enter Date of Preliminary Inspection selecting the Date of Preliminary Inspection. Enter Status Clicked on Submit button without selecting the status. Clicked on Submit button, when Preliminary Inspection date should not be less than Eligibility Inspection date the entered Date of Eligibility Criteria Verification is less than Application Submitted date Clicked on Submit button, when a Date of Preliminary Inspection Can Not Accept Future Date future date is entered in the Enter Date of Preliminary Inspection field. Clicked on Submit button without Enter Failure Reason entering the Failure Reason. If the application is Rejected.

144 If the application is Recommended. Enter Suitability of Land Clicked on Submit button without entering the input. Enter Nature of water source Clicked on Submit button without entering the input. Enter Recommendations/Units Clicked on Submit button without entering the Allotted input. CASE 5: Program Type is PURCHASE. Field level details: Date of Preliminary To select the date Inspection of preliminary inspection Recommendation To enter the with remarks recommendation with remarks Status of To select the status Preliminary Inspection Application of application Recommended/ Preliminary Inspection Rejected/ Reconsider Failure Reason To enter the Failure Applicable if the application is

145 Reason Suitability To enter the Suitability Rejected. Applicable if the application is Recommended. Technical and Economical Suitability Type of Equipment Proposed Cost of Equipment Proposed Availed benefits status Subsidy Availed (Rs) To enter the Applicable if the application is Technical and Recommended. Economical Suitability To enter the Type Applicable if the application is of Equipment Recommended. Proposed To enter the Cost of Applicable if the application is Equipment Recommended. Proposed To select the Applicable if the application is availed benefits Recommended. status To enter the Applicable if the application is subsidy availed Recommended and Availed (Rs) benefits status is Yes. Cancel Back to Preliminary To Cancel the Inspection process Inspection main and redirect to Preliminary screen Inspection main screen Submit Submit the Validate and confirm the Preliminary Inspection submission ERRORS / WARNINGS EXPLANATIONS Clicked on Submit button without Enter Date of Preliminary Inspection selecting the Date of Preliminary Inspection. Enter Status Clicked on Submit button without selecting the status. Preliminary Inspection date should not be Clicked on Submit button, when

146 less than Eligibility Inspection date Date of Preliminary Inspection Can Not Accept Future Date Enter Failure Reason the entered Date of Eligibility Criteria Verification is less than Application Submitted date Clicked on Submit button, when a future date is entered in the Enter Date of Preliminary Inspection field. Clicked on Submit button without entering the Failure Reason if the application is Rejected. If the application is Recommended. Enter Suitability of Plantation Clicked on Submit button without entering the input. Enter Technical and Economical Clicked on Submit button without Suitability entering the input. Enter Type of Equipment Proposed Clicked on Submit button without entering the input. Enter Cost of Equipment Proposed Clicked on Submit button without entering the input. Select Availed benefits status Enter Subsidy Available (Rs) amount Applicable if the Availed benefits status is Yes Permit Order Issued In this section, Permitted Orders will be issued to recommended applications with a preapproved template if application has been approved in the previous stage. The Permit Order of the application can be Recommended/Rejected by the superiors/parent office. The status of the application should be as Preliminary Inspection Recommended. If the application is rejected, the application will move to Eligibility Criteria Verification stage. Navigation Path: Click on Application Management ->Add a new application ->Approve the application in Eligibility Criteria Verification and Preliminary Inspection stages ->Click on Permit Order Issued. Functionality: To issue the Permit Order to the application based on the business rules.

147 Field level details: Date of Permit Display the Date of Order Inspection Permit Order Inspection Recommendation Enter the remarks with remarks Status of Select the Permit Order Recommended/ Application Application Status Permit Order Rejected/ Reconsider. Choose Permit Select the Permit Applicable if the application is Template Template Recommended. Failure Reason Enter the Failure Applicable if the application is Reason Rejected. Cancel Back to Permit To cancel the inspection process Order main screen and redirect to Permit Order main screen Submit Submit the Permit Validate and confirm the Order details submission Download Permit To download the Applicable if the application is Order Report Permit Order already Recommended.

148 Report ERRORS / WARNINGS Enter Status Choose Permit Template 1.29 Final Inspection EXPLANATIONS Clicked on Submit button without entering the Failure Reason if the application is Rejected. Clicked on Submit button without selecting Permit Orders Template if the application is Recommended. In this section, Permit Orders will issue to recommended applications with a pre-approved template if application has been approved in the previous stage. The application can be Recommended/Rejected by the superiors/parent office. The status of the application should be as Permit Order Recommended. If the application is rejected, the application will move to Eligibility Criteria Verification stage. Navigation Path: Click on Application Management ->Add a new application ->Approve the application in Eligibility Criteria Verification and Preliminary Inspection stages - >Recommend the application in Permit Order Issued ->Click on Final Inspection Functionality: To Recommend / Reject the application based on the business rules. CASE 1: Program Type is AREA.

149 Field level details: Application History Application History Displays the status of previous inspection stages. Details of Final Inspection Status Date of Final Inspection To select the Date of Final Inspection Recommendation with remarks NE SW To enter the Recommendation with remarks To enter the NE To enter the SW

150 Status of To select the Status of Application Application Failure Reason To enter the Failure Reason If the application is Rejected. Reconsider Application Reason To enter the Reconsider Reason If the application is Reconsidered. Upload Documents Document 1 Document 2 To upload a document. To upload a document. Final Inspection Details Spacing Adopted To enter the Spacing Clicked on Submit button Adopted without entering the input. Installment No To enter the Installment Clicked on Submit button No without entering the input. Percentage Of To select the Percentage Clicked on Submit button Survival Of Survival without entering the input. Organic Practices To enter the Organic Clicked on Submit button Adopted Practices Adopted without entering the input. Performance Of To enter the Performance Clicked on Submit button Planted Area Of Planted Area without entering the input. Area To enter the Area Recommended Recommended Amount Of Subsidy To enter the amount Of subsidy Displays details based on the recommended area capacity, its value will be rounded off. Area Rejected To enter the Area Clicked on Submit button Rejected without entering the input. Reason For To enter the Reason For Clicked on Submit button Rejection Rejection without entering the input. Whether CRS To enter the Whether Clicked on Submit button Linked CRS Linked without entering the input. Recommendation To enter the Clicked on Submit button

151 recommendation Number of To enter the number of Seedlings seedlings Amount Deducted To enter the amount deducted Subsidy Eligible To enter the subsidy eligible without entering the input. Applicable if CRS is linked. Applicable if CRS is linked. Applicable if CRS is linked. Cancel Back to Application To Cancel the Inspection screen process and redirect to Final Inspection main screen Submit Submit the final Validate and confirm inspection submission Download Click on download Final Inspection Document ERRORS / WARNINGS Enter Date of Final Inspection Enter Status Final Inspection date should not be less than Permit Order Issued date Date of Final Inspection Can Not Accept Future Date Enter Failure Reason EXPLANATIONS Clicked on Submit button without selecting the Date of Final Inspection. Clicked on Submit button without selecting the status. Clicked on Submit button, when the entered date of Final Inspection is less than Permit Order Issued date Clicked on Submit button, when a future date is entered in the in Enter Date of Final Inspection field. Clicked on Submit button without entering the Failure Reason if the

152 application is Rejected. If the application is Recommended. Enter Spacing Adopted Clicked on Submit button without entering the input. Enter Installment No Clicked on Submit button without entering the input. Enter Percentage Of Survival Clicked on Submit button without entering the input. Enter Organic Practices Adopted Clicked on Submit button without entering the input. Enter Performance Of Planted Area Clicked on Submit button without entering the input. Enter Area Recommended Clicked on Submit button without entering the input. Enter Amount Of Subsidy Clicked on Submit button without entering the input. Enter Area Rejected Clicked on Submit button without entering the input. Enter Rejection Reason Clicked on Submit button without entering the input. Enter CRS Linked Clicked on Submit button without entering the input. Enter Recommendations Clicked on Submit button without entering the input. Enter Seedlings No Must be entered if CRS is linked. Enter Amount Deducted Must be entered if CRS is linked. Enter Subsidy Eligible Must be entered if CRS is linked. The Subsidy Amount Sanctioned Is Beyond The Max Amount The Subsidy amount entered is more than the allocated amount. CASE 2: Program Type is CERTIFICATION.

153 Field level details: Application History Application History Displays the status of previous inspection stages. Details of Final Inspection Status Date of Final Inspection To select the Date of Final Inspection Recommendation with remarks NE SW Status of Application To enter the Recommendation with remarks To enter the NE To enter the SW To select the Status of Application

154 Failure Reason Enter the reason for rejection If the application is Rejected. Upload Documents Document 1 To upload a document. Attach the documents that are mapped with the program. Document 2 To upload a document. Attach the documents that are mapped with the program. Total Cost of Certification Area Recommended Amount of subsidy Enter cost of certification Enter area recommended Amount of subsidy will be calculated when we enter cost of certification Cancel Back to Application To Cancel the Inspection screen process and redirect to Final Inspection main screen Submit Submit the Final Validate and confirm Inspection submission Download To download Final Will download the Final Inspection Document Inspection Report. ERRORS / WARNINGS Enter Date of Final Inspection Enter Status EXPLANATIONS Clicked on Submit button without selecting the Date of Final Inspection. Clicked on Submit button without

155 Final Inspection date should not be less than Permit Order Issued date Date of Final Inspection Can Not Accept Future Date Enter Failure Reason selecting the status. Clicked on Submit button, when the entered date of Final Inspection is less than Permit Order Issued date Clicked on Submit button, when a future date is entered in Enter Date of Final Inspection field. Clicked on Submit button without entering the reason for rejection of application If the application is Rejected. CASE 3: Program Type is CONSTRUCTION. Field level details:

156 Application History Application History Displays the status of previous inspection stages. Details of Final Inspection Status Date of Final Inspection To select the Date of Final Inspection Recommendation with remarks NE SW Status of Application Failure Reason Upload Documents Document 1 Document 2 To enter the Recommendation with remarks To enter the NE To enter the SW To select the Status of Application To enter the reasons for rejection To upload a document. To upload a document. Applicable if the application is Rejected. Final Inspection Details Permit Order Displays the Permit Order Number Number Permit Order Date Displays the Permit Order Date Construction Type To select the Construction Type Cost Of To enter the Cost Of Construction Construction Length(in m) To enter the Length(in m) Unique id, which is generated by system. Date on which Permit Order was issued is auto fetched.

157 Breadth(in m) To enter the Breadth(in m) Depth(in m) To enter the Depth(in m) Diameter(in m) To enter the Diameter(in m) Volume(in m3) To enter the Volume(in m3) Amount Of To enter the Amount Of Subsidy(in Rs) Subsidy(in Rs) Cancel Back to Application To cancel the inspection screen process and redirect to Final Inspection main screen Submit Submit the Final Validate and confirm Inspection submission Download Download the Final Inspection Document ERRORS / WARNINGS Enter Date of Final Inspection Enter Status Final Inspection date should not be less than Permit Order Issued date Date of Final Inspection Can Not Accept Future Date Enter Failure Reason EXPLANATIONS Clicked on Submit button without selecting the Date of Final Inspection. Clicked on Submit button without selecting the status. Clicked on Submit button, when the entered Date of Final Inspection is less than Permit Order Issued date Clicked on Submit button, when a future date is entered in the Enter Date of Final Inspection field. Clicked on Submit button without entering the Failure Reason if the application is Rejected. If the application is Recommended.

158 Enter Construction Type Clicked on Submit button without entering the input. Enter Cost Of Construction Clicked on Submit button without entering the input. Enter Length Clicked on Submit button without entering the input. Enter Breadth Clicked on Submit button without entering the input. Enter Depth Clicked on Submit button without entering the input. Enter Diameter Clicked on Submit button without entering the input. Enter Volume Clicked on Submit button without entering the input. Enter Amount Of Subsidy Clicked on Submit button without entering the input. CASE 4: Program Type is NUMBER.

159 Field level details: Application History Application History Displays the status of previous inspection stages. Details of Final Inspection Status Date of Final Inspection To select the date of final inspection Recommendation with remarks NE SW To enter the recommendation with remarks To enter the NE To enter the SW

160 Status Application Failure Reason of To select the Status of Application To enter the reason for rejection Applicable if the application is Rejected. Upload Documents Document 1 To upload a document. Upload the documents that are mapped with the program here. Document 2 To upload a document. Upload the documents that are mapped with the program here Final Inspection Details Details Of Permit To enter the details Of Order Permit Order Targeted Number Displays the Targeted Of Planting Material Number Of Planting Material Source Of Planting To enter the Source Of Material Planting Material Variety To enter the Variety Date Of Planting To enter the Date Of Planting Planting Materials To enter the Planting Produced Materials Produced Planting Materials To enter the Planting Distributed Materials Distributed Reason For To enter the Reason For Shortfall Shortfall Number Of Planting To enter the Number Of Materials Eligible Planting Materials Eligible For Subsidy For Subsidy Amount Of Subsidy To enter the Amount Of Subsidy This is auto fetched from the Add Application stage.

161 Cancel Back to Application To Cancel the Inspection screen process and redirect to Final Inspection main screen Submit Submit the Final Validate and confirm Inspection submission Download Click the download Final Inspection Document ERRORS / WARNINGS EXPLANATIONS Clicked on Submit button without Enter Date of Final Inspection selecting the Date of Final Inspection. Enter Status Clicked on Submit button without selecting the status. Clicked on Submit button, when Final Inspection date should not be less the entered Date of Final than Permit Order Issued date Inspection is less than Permit Order Issued date Clicked on Submit button, when a Date of Final Inspection Can Not Accept future date is entered in Enter Future Date Date of Final Inspection field. Clicked on Submit button without Enter Failure Reason entering the Failure Reason in case the application is Rejected. If the application is Recommended. Enter Details Of Permit Order Clicked on Submit button without entering the input. Enter Targeted Number Of Planting Clicked on Submit button without Material entering the input. Enter Source Of Planting Material Clicked on Submit button without entering the input. Enter Variety Clicked on Submit button without entering the input.

162 Enter Date of Planting Clicked on Submit button without entering the input. Enter Month of Planting Clicked on Submit button without entering the input. Enter Year of Planting Clicked on Submit button without entering the input. Enter Planting Materials Produced Clicked on Submit button without entering the input. Enter Planting Materials Distributed Clicked on Submit button without entering the input. Enter Reason For Shortfall Clicked on Submit button without entering the input. Enter Number Of Planting Materials Clicked on Submit button without Eligible For Subsidy entering the input. Enter Amount Of Subsidy Clicked on Submit button without entering the input. CASE 5: Program Type is PURCHASE.

163 Field level details: Application History Application History Displays the status of previous inspection stages. Details of Final Inspection Status Date of Final Inspection To select the Date of Final Inspection Recommendation with remarks To enter the Recommendation with remarks

164 NE To enter the NE SW To enter the SW Status of To select the Status of Application Application Failure Reason To enter the Failure Reason Applicable if the application is Rejected. Purchase Details Details of the equipment proposed to be installed Type of equipment To enter the Type of equipment Capacity of the To enter the Capacity of the equipment equipment Approved Vendors To enter the Approved Vendors Cost of the To enter the Cost of the equipment equipment Documents After Purchase Purchase Bill Number Bills of Purchase Cash Receipt Bill Number Cash Receipt To enter the Purchase Bill Number To upload the bills of all purchases. To enter the Cash Receipt Bill Number To enter the Cash Receipt Upload Documents Document 1 Document 2 To upload a document. To upload a document. Final Inspection Details Amount Subsidy Spices Of To enter the Amount Of Subsidy Board To enter the Spices Board

165 Share Share Share from other agency To enter the Share from other agency Recommendation To enter the Recommendation Cost Of Equipment To enter the cost of equipment Capacity To enter the Capacity Details Of Permit Order To enter the Details Of Permit Order Bill No To enter the Bill No Bill Date To enter the Bill Date Manufacturers Name To enter the Manufacturers Name Manufacture No To enter the Manufacture No Engine No To enter the Engine No Pump No To enter the Pump No Fuel Used To enter the Fuel Used Report On To enter the Report On Installation Installation Cancel Back to Application To Cancel the Inspection screen process and redirect to Final Inspection main screen Submit Submit the Final Validate and confirm Inspection submission Download Click the download Final Inspection Document ERRORS / WARNINGS EXPLANATIONS Clicked on Submit button without Enter Date of Final Inspection selecting the Date of Final Inspection. Enter Status Clicked on Submit button without selecting the Status.

166 Final Inspection date should not be less than Permit Order Issued date Date of Final Inspection Can Not Accept Future Date Enter Failure Reason Clicked on Submit button, when the entered Date of Final Inspection is less than Permit Order Issued date Clicked on Submit button, when a future date is entered in Enter Date of Final Inspection field. Clicked on Submit button without entering the Failure Reason when the application is Rejected. If the application is Recommended. Enter Amount Of Subsidy Clicked on Submit button without entering the input. Enter Spices Board Share Clicked on Submit button without entering the input. Enter Share from other agency Clicked on Submit button without entering the input. Enter Recommendation Clicked on Submit button without entering the input. Enter Cost Of equipment Clicked on Submit button without entering the input. Enter Capacity Clicked on Submit button without entering the input. Enter Details Of Permit Order Clicked on Submit button without entering the input. Enter Bill Number Clicked on Submit button without entering the input. Enter Date of Bill Clicked on Submit button without entering the input. Enter Month of Bill Clicked on Submit button without entering the input. Enter Year of Bill Clicked on Submit button without entering the input.

167 Enter Manufacturers Name Clicked on Submit button without entering the input. Enter Manufacture Number Clicked on Submit button without entering the input. Enter Engine Number Clicked on Submit button without entering the input. Enter Pump Number Clicked on Submit button without entering the input. Enter Fuel Used Clicked on Submit button without entering the input. Enter Report On Installation Clicked on Submit button without entering the input. The Subsidy Amount Sanctioned Is Beyond The Amount Calculated Clicked on Submit, When the Subsidy amount input is more than calculated subsidy amount Test Checking This is the final level of inspection for an application. On final verification of all details in this stage the application can be Recommended/Rejected for Payment by the superiors/parent office. The status of the application should be as Final Inspection Recommended. If the application is rejected, the application will move to Eligibility Criteria Verification stage. Navigation Path: Click on Application Management ->Add a new application ->Approve the application in Eligibility Criteria Verification, Preliminary Inspection and Permit Order Issued stages ->Recommend the application in Final Inspection ->Click on Test Checking Functionality: To Recommend / Reject the application for Payment based on the business rules.

168 Field level details: Date of Test Select the Date of Test Checking Checking Recommendation with remarks Enter the Recommendation with remarks Status of Select the Status of Application Application With Test Checking Choose the Test checking Yes/ No opinion for Application approve/reject. Failure Reason To enter the Failure Reason Applicable if the application is Rejected. Reconsider Reason To enter the Reconsider If application is Reason Reconsidered Cancel Back to Application screen To cancel the inspection process and redirect to Test Checking main screen Submit Submit the Test Validate and confirm submission Checking ERRORS / WARNINGS EXPLANATIONS

169 Enter Date of Test Checking Enter Status Test Checking date should not be less than Final Inspection date Date of Test Checking Can Not Accept Future Date Clicked on Submit button without selecting the Date of Test Checking. Clicked on Submit button without selecting the status. Clicked on Submit button, when the Date of Test Checking entered is less than Final Inspection date Clicked on Submit button, when a future date is entered in Enter Date of Test Checking field Subsidy Payment Details The subsidy payments will be initiated in this stage, if the program of an application is eligible for the subsidy. The status of the application should be as Test Checking Recommended. Navigation Path: Click on Application Management ->Add a new application ->Approve the application in all the stages ->Click on Subsidy Payment Details Functionality: To enter the Subsidy Payments details Field level details:

170 Subsidy Sanctioned Displays the It can be edited; it will save rounded amount Subsidy Sanctioned value in table. Amount. Date of Payment Enter the Date of Payment Subsidy Payment To select the Subsidy Payment Installment Number To select the Applicable if the application has Installment Number multiple installment payments Installment amount Enter the To pay an amount for particular installment amount installment. for the selected installment number Cancel Back to Application Cancel the payment process and screen redirect to Subsidy Payment screen. Submit Submit the Subsidy Payment Details Validate and confirm submission ERRORS / WARNINGS Enter Subsidy Sanctioned Amount Select Subsidy Payment The Subsidy Amount Sanctioned Is Beyond The Sanction Power Of You EXPLANATIONS Clicked on Submit button without entering the Subsidy Sanctioned Amount Clicked on Submit button without selecting the Subsidy Payment method. Clicked on Submit button, when the Subsidy amount entered is beyond the Approved sanction amount of the approver.

171 FAS payment response failed Subsidy Sanctioned Amount is greater than Actual Sanctioned amount Clicked on Submit button, when the FAS server is down. Clicked on Submit button, when the Subsidy amount entered is greater than Actual Sanctioned amount for the program of an application Invoice Batching When we submit an application (to FAS) from subsidy payment page, applications will be added to a batch and for every 60 minutes a new batch will be created Receipt Payment (The subsidy payments will be initiated in this stage, if the program of an application is eligible for the Board payment. The status of the application should be as Test Checking Recommended.) This sentence is the same as the previous header explanation Navigation Path: Click on Application Management ->Add a new application ->Approve the application in all the stages ->Click on Receipt Payment. Functionality: To Recommend / Reject the application for Subsidy Payment based on the business rules.

172 Field level details: Receipt No To enter the receipt number Amount To enter an amount Receipt Date To select the Receipt date Cancel Back to Application screen Cancel an inspection and redirect to main screen. Submit Submit the Receipt and amount details Validate and confirm submission Receipt Download To download the If the application is already receipt approved. ERRORS / WARNINGS Receipt No Amount Receipt Date EXPLANATIONS 1.33 Installment Flow When subsidy payments are made in installments, subsequent installments can be processed only after the previous installment payment is made successfully to the applicant. Also the processing of next installments cannot be done if the date of the application is in same financial year. Navigation Path: Click on Application Management -> Click on Next Installment Link. Functionality: To Create Installment, also the access is given based to the users who have permission to edit the application. So next install link permission is based on the Edit button.

173 Next Install To process next installment Application will be opened in the Final Inspection stage Reports: 1.34 User Reports Navigation Path: Reports -> Click on User reports

174 Functionality: To view and download the User Report. Field level details: Designation Choose the designation Choose the required designation from the drop down box. Office Name Choose the Office Choose the required office name from the drop down box. Page Choose page number Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search

175 Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.35 Organization Hierarchy Reports Navigation Path: Reports -> Click on Organization hierarchy Reports. Functionality: To view and download the Regional Office Report. Field level details: Parent Office Page Choose the Parent office Choose the page Number Choose the Parent Office from the drop down box. Navigate to the selected page directly.

176 Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A Navigation Path: Click on Reports -> Click on Organizational hierarchy Report-> Click on Divisional office tab. Functionality: To view and download the Divisional Office Report. Field level details:

177 Parent Office Page Choose the Parent office Choose the page Number Choose the Parent Office from the drop down box. Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A Navigation Path: Click on Reports -> Click on Organizational hierarchy Report -> Click on Field office tab. Functionality: To view and download the Field office Report.

178 Field level details: Parent Office Page Choose the Parent office Choose the page Number Choose the Parent Office from the drop down box. Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A

179 Navigation Path: Click on Reports -> Click on Organizational hierarchy Report-> Click on Department Nursery tab. Functionality: To view and download Department Nursery Report. Field level details: Number Seedling Enter Number of seedling Production Enter Production information To search for records based on the number of Seedlings. To search for records based on the Production details. Distribution Enter Distribution To search for records based on Seeding seedling the Distributed seedlings. Produce Harvested Enter harvested product To search for records based on the Harvested details. Stock Enter stock details To search for records based on the Stocks. Page Choose the page Navigate to the selected page

180 Number directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.36 New Applicant Report Navigation Path: Click on Reports -> Click on New Applicant report. Functionality: To view and download the New Applicant report. Field level details:

181 State Choose State To search the records based on the States available on the drop down. Village Enter the Village name Category Choose caste category To search the records based on the Village name. General/ SC/ ST/ Women District Choose District Choose District from the Drop down according to the State selected. Applicant Id Enter Applicant Id To search the records based on the Applicant Id. Field Office Page Choose the Field Office Choose the page Number To search the records based on the Field Office available from the drop down. Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings Explanations

182 No Errors/Warning N/A 1.37 Program List Report Navigation Path: Click on Reports -> Click on Program List report. Functionality: To view and download Program List report. Field level details: Scheme Name Choose scheme To search for records based on the selected schemes available from the drop down. Program type Choose program type Applicant Type Choose applicant type To search for records based on the selected program type available from the drop down (Area, Certification, Construction, Number, and Purchase). To search for records based on the selected applicant type available from the drop down(individual / joint/

183 NGO) Status Choose the Status To search the records based on the selected status available from the drop down(active / Inactive) Page Choose the page Number Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.38 Program Budget Report Navigation Path: Click on Reports -> Click on Program budget report. Functionality: To view and download the Program Budget report. Column total for Budget Amount and Units is displayed in the downloaded file.

184 Field level details: Scheme Name Choose the scheme name To search the records based on the selected schemes available from the drop down. Plan Period Choose the plan period To search the records based on the selected plan period available from the drop down. State Name Choose the State Page Choose the page Number To search the records based on the selected state available from the drop down. Navigate to the selected page directly.

185 Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.39 Budget Performance Reports Navigation Path: Click on Reports -> Click on Budget Performance Report. Functionality: To view and download the Budget Performance Report. Column total for Physical Achievement, Financial Achievement and Number of beneficiaries is displayed in the downloaded file.

186 Field level details: Financial Year Scheme Name Select the Financial Year Choose the scheme name To search for records based on the selected financial year available from the drop down. To search for records based on the selected scheme name available from the drop down. Program Type Choose program type To search for records based on the selected program type available from the drop down (Area, Certification, Construction, Number, and Purchase). State Select the State To search for records based on the selected state available from the drop down.

187 Field Office Select the type of Field Office To search for records based on the selected Field Office available from the drop down. Category Choose caste category General/ SC/ ST/ Women Page Choose the page number Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.40 Physical and Financial Achievement Reports Navigation Path: Click on Reports -> Click on Physical and Financial Achievement Report. Functionality: To view and download the Physical and Financial Achievement Report. Column total for Budget Amount, Budget Units, Financial and Physical is displayed in the downloaded file.

188 Field level details: Scheme Name Choose the scheme name To search the records based on the selected scheme name available from the drop down. Plan Period Choose the plan period Office Name Select the Office Name Paid Start Date Select the Start Date To search the records based on the selected plan period available from the drop down. To search the records based on the selected office name available from the drop down. To search the records based on the selected Paid Start Date Paid End Date Select the End Date To search the records based on the selected Paid End Date Page Choose the page Number Navigate to the selected page directly.

189 Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.41 Program wise Applicants Reports Navigation Path: Click on Reports -> Click on Program wise Applicants report. Functionality: To view and download the Program wise Applicants report.

190 Field level details: Scheme Name Choose the scheme name To search the records based on the selected scheme name available from the drop down. Plan Period Choose the plan period To search the records based on the selected plan period available from the drop down. Page Choose the page Number Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search

191 Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.42 Program wise Application Reports Navigation Path: Click on Reports -> Click on Program wise Application report. Functionality: To view and download the Program wise Application report. Field level details: Scheme Name Choose the scheme name To search the records based on the selected scheme name available from the drop down. Plan Period Choose the plan period To search the records based on the selected plan period available from

192 the drop down. Application Status Select the Application Status To search the records based on the selected application status available from the drop down. Page Choose the page Number Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.43 Spice Summary Reports Navigation Path: Click on Reports -> Click on Spice Summary report. Functionality: To view and download the Spice Summary report.

193 Field level details: Spice Name Page Choose the spice name Choose the page Number To search the records based on the selected Spice Name available from the drop down. Navigate to the selected page directly. Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format.

194 Error / Warnings No Errors/Warning Explanations N/A 1.44 Application Wise Reports Navigation Path: Click on Reports -> Click on Application Wise Reports. Functionality: To view and download the Application Wise Reports. Column total will be shown in the downloaded report. Field level details: Financial Year To select the Financial Year

195 Scheme Name Program Name To select the Scheme Name To select the Program Name Schemes available for the financial year will be listed Programs based on the schemes will be listed Application Id To enter the Application Id State District Village To select the state To select the District To select the Village Category To select the Category Field Office Status To select the Field Office To select the Status of application Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download To download the reports Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A In Reports:

196 1) Physical and Financial column data is displaying on the basis of program. Physical column data is displaying on the basis of Area Recommended (AREA & CERTIFICATION), No. of Equipment purchased (PURCHASE), Volume (CONSTRUCTION), No of plant eligible (NUMBER) 2) Financial column is displaying the subsidy amount paid. 3) Total Area field is displaying the total area Ngo Applications Report Navigation Path: Click on Reports -> Click on Ngo Applications Report. Functionality: To view and download the Ngo Applications Reports. Field level details: NGO Name From Date To Date Paid To select the NGO Name To select the From Date To select the To Date To enter the Paid

197 Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download Reports get downloaded as per the search criteria. Reports downloaded in Excel Format. Error / Warnings No Errors/Warning Explanations N/A 1.46 Board Payment Reports Navigation Path: Click on Reports -> Click on Payment to Board Report. Functionality: To view and download the Payment to Board Reports. Column total for is displayed in the downloaded file. Field level details:

198 Scheme Name To select the Scheme Name Plan Period To select the Plan Period Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search Download To download the reports. Reports downloaded in Excel Format. Audit Reports 1.47 Applicant Audit Reports Navigation Path: Click on Audit Reports -> Click on Applicant Audit Reports. Functionality: To view and download the Applicant Audit Reports.

199 Field level details: Applicant Type Applicant Name Action To enter the Applicant Type To enter the Applicant Name To enter the Action Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the fields Clears all search values to start a new search

200 Download To download the reports. Reports downloaded in Excel Format Application Audit Reports Navigation Path: Click on Audit Reports -> Click on Application Audit Reports. Functionality: To view and download the Application Audit Reports. Field level details: Application Number Field Office Action To enter the Application Number To enter the Field Office To enter the Action Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the Clears all search values to start a new

201 fields Download To download the reports. search Reports downloaded in Excel Format Program Audit Reports Navigation Path: Click on Audit Reports -> Click on Program Audit Reports. Functionality: To view and download the Program Audit Reports. Field level details: Scheme Name Program Name Action To enter the Scheme Name To enter the Program Name To enter the Action Search Initiate search Refreshes the list as per the given search criteria Reset Clear all the Clears all search values to start a new

202 fields Download To download the reports. search Reports downloaded in Excel Format. Closing the Grant Management System Logout from the Application: To exit the application. Click on Logout button, which is present on Right side corner of the Dashboard.