TotalFlow Prep, Print Manager & Production Manager. The tools that will redefine your entire print production

Transcription

1 TotalFlow Prep, Print Manager & Production Manager The tools that will redefine your entire print production

2 Giving your business a clear advantage TotalFlow. Productivity. Performance. Opportunity Ricoh TotalFlow brings together an ever-expanding, innovative portfolio of comprehensive software and professional solutions. By optimising productivity and performance, it enables you to reduce costs, save time and promote added value to broaden your business capabilities, presenting new opportunities. If you want your business to deliver more, the advantages are clear. Prep, Print Manager and Production Manager are part of our TotalFlow portfolio. Designed for cut sheet print environments, they help you increase efficiency throughout your entire print production operation to drive revenue and growth.

3 Accelerate the make ready process. TotalFlow Prep THE CHALLENGES TO PRINT READINESS From one job to the next, you never know what shape files will be in when they arrive. You don t know how many formats are involved either. Then production information on covers, tabs and finishing options for example, may be out of order or simply missing. It means that pulling together the print-ready PDF file can take more time than you have, affecting scheduling, deadlines and ultimately, impacting on your bottom line. Ricoh s TotalFlow Prep delivers the solution you need to make all this and more a thing of the past.. SHORTEN TURNAROUND TIMES TotalFlow Prep makeready software simplifies the steps and the time it takes to create print-ready PDF files. Common PDF composition tools make the software easy to use and WYSIWYG visual ticketing makes it easy to validate. The final PDF can be submitted to TotalFlow Print Manager or TotalFlow Production Manager. These two solutions work together to deliver a simplified prepress workflow with accurate and efficient output. Depending on your needs, both solutions can also work independently. TOTALFLOW PREP HELPS YOU: Provide an intuitive graphical user interface and visual ticketing Combine scanned and digital content Set up the order of pages Assign job properties such as special instructions Set up chapters Perform simple edits such as deskew of scanned documents, logo replacement, text insertion, sizing and rotation Add tabs with text and images for a professional finish Preview the final file to ensure it is accurate before submitting it for printing Enable last-minute editing REDUCE ERRORS AND COSTS TotalFlow Prep defines simple programs that automates repetitive tasks. And fewer manual touch points means fewer delays. The preview screen shows everything including finishing so files are previewed before they go to print. As a result you can avoid disruptive workarounds and redos. It naturally follows that the faster you can create a printready PDF file, the less it costs. When you process jobs faster, you create room for more work. With TotalFlow Prep you also get functions that can be value-added services, like last minute editing which can make you even more competitive..

4 TotalFlow Print/Production Manager helps you drive productivity TOTALFLOW PRINT/PRODUCTION MANAGER. Advantages of digital print management across multiple devices. Use a web submission client to submit PDF jobs Create visual tickets with the WYSIWYG interface makes it easy to set job controls and preview jobs THE CHALLENGES TO EFFICIENCY Production print environments lose efficiency for several reasons. Job media is not coordinated, causing unnecessary paper changes. Jobs are submitted to the wrong printer or printers are down. High-priority jobs are stuck in print queues behind regular jobs. Devices are only used part time due to lack of job scheduling and balancing. And the big one is manual tasks with repetitive operations taking too much time and producing errors. MAXIMISE YOUR THROUGHPUT TotalFlow Print and Production Manager solve these issues with one single point of control and management of jobs. As a result, you can transform your business into one that runs at top efficiency. You increase throughput, lower operational costs and reduce errors. All of which helps fuel profitability and opens up your capacity to offer customers even more. Automate job scheduling based on printer capabilities and availability let s you see jobs lined up according to printer resources Set up alerts that enable operators solve printer-related issues fast Immediate error recovery identifying necessary pages for reprint Produce reports on job and printer metrics to assist fine tuning of your operation

5 1 2 Seamless integration. Operational ease Web to Print Prepress VDP etc. TotalFlow Path Submission Prepress Print Editing Imposition Composition TotalFlow Print or Production Manager TotalFlow Prep Scan input Job Scheduling Printer pools* Error recovery PCL/PS transforms to PDF* Workflow foundation* *Production Manager Only A SIMPLE YET ADVANCED SOLUTION Easy to install and use, the web-based software of entry-level TotalFlow Print Manager and advanced TotalFlow Production Manager integrate seamlessly with TotalFlow Prep. In fact, TotalFlow Prep can be launched directly from Print Manager or Production Manager to present a dashboard view for ease of operation right from the start. And TotalFlow Print Manager can be upgraded to TotalFlow Production Manager in line with your needs. TOTALFLOW PATH INTEGRATES AND AUTOMATES TotalFlow Path is the affordable and simple way to get applications talking each other. It is a separate solution that works together with Ricoh TotalFlow Prep, TotalFlow Print Manager and TotalFlow Production Manager and other third party applications such as Web-to-Print, Prepress and VDP, to smoothly integrate your applications into an end-to-end workflow. And improve your digital efficiency. TotalFlow Print Manager supports up to 5 printers and TotalFlow Production Manager supports up to 15 printers. TotalFlow Production Manager also offers additional features in addition to those shared by both of these innovative software tools.

6 TotalFlow Production Manager. Additional advantages HIGHLY INTUITIVE. DRAG & DROP SIMPLICITY. TotalFlow Production Manager allows you to customise workflows and save valuable time. Other benefits include: Supports printer pools allowing software to find the fastest path to job completion Provides interfaces to Enfocus PitStop Server for preflight integration and colour management integration Allows jobs to be configured to stop until operator go-ahead after proof print/quality check PCL and PostScript to PDF transforms for streamlining job completion AFFORDABLE TOOLS TO DRIVE SUCCESS Through TotalFlow Prep, Print Manager and Production Manager, you ll see a big efficiency gain and a faster return on your investment. In these challenging times, when companies need to increase productivity and maximise profitability they give you the tools to redefine your entire print production.

7 TotalFlow Prep MAIN SPECIFICATIONS SPECIFICATIONS Computer Network Hard disk Display Operating system CPU: 3 GHz or higher recommended (minimum 2 GHz) Main memory: 3 GB or higher recommended (minimum 2 GB) Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended Program area: 500 MB Free space of at least 10 GB is recommended 1,280 x 1,024 pixels or greater recommended (minimum 1,024 x 768 pixels) 16.7 million colors or more recommended (minimum 64,000 colors) Windows XP Home Edition / Professional SP3 (32bit) / Windows XP Professional SP2 (64bit) Windows Vista Home Basic / Home Premium / Business / Enterprise / Ultimate SP2 Windows 7 Home Premium / Professional / Enterprise / Ultimate SP1 Windows 8, 8.1 Pro / Enterprise Windows Server 2003 Standard Edition / Enterprise Edition SP2 Windows Server 2003 R2 Standard Edition / Enterprise Edition SP2 Windows Server 2008 Standard / Enterprise SP2 Windows Server 2008 R2 Standard / Enterprise SP1 Windows Server 2012 Standard Windows Server R2 Standard Under a 64-bit operating system, this application can be used only in 32-bit mode. Associated applications Web browser *1 Only the 32-bit version is supported When using the following types of files, install the necessary supplemental application before setting up this application: Microsoft Office (Word/Excel/ PowerPoint) files: Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat XI Standard / Pro (Adobe PDF must be installed.) Microsoft Office Word* SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1 Microsoft Office Excel* SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1 Microsoft Office PowerPoint* SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1 PS/EPS files: Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat To use the web browser version of TotalFlow Prep, one of the following browsers is required: Internet Explorer 9 or later, Mozilla Firefox 12 or later, Google Chrome 19.0 or later, Apple Safari or later

8 TotalFlow Print Manager. TotalFlow Production Manager MAIN SPECIFICATIONS TotalFlow Print Manager HARDWARE SPECIFICATIONS Component CPU Main Memory Network Hard Disk Display TotalFlow Production Manager HARDWARE SPECIFICATIONS Component CPU Main Memory Network Hard Disk Display Requirement for 1-5 printers 1x TotalFlow Print Manager 2.4 GHz dual core 4 GB Gigabyte 1000Base-X 100 GB free space More than 1,024 x 768 pixels, more than 16.7 million colors Requirement for 1-15 printers 1x TotalFlow Production Manager 2.4 GHz dual core 8 GB Gigabyte 1000Base-X 200 GB free space More than 1,024 x 768 pixels, more than 16.7 million colors *For more than 15 printers, consider adding another server TotalFlow Print/Production Manager SOFTWARE SPECIFICATIONS Web browser Internet Explorer 9 Chrome 19.0 or later Safari through Mozilla Firefox 12 or later Any 64-bit version of browser is not supported. Adobe Reader Flash Player Operating System Adobe Reader 8, 9, X or XI Flash Player 11.2 or later One of these: Windows XP Professional with Service Pack 3 (32-bit) Upgrade only Windows Server 2008 Standard or Enterprise with Service Pack 2 (32-bit or 64-bit) Windows Server 2008 R2 Standard or Enterprise (64-bit) Windows Server 2008 R2 Standard or Enterprise with Service Pack 1 (64-bit) Windows 7 Enterprise or Ultimate (32-bit or 64-bit) Windows 7 Enterprise or Ultimate with Service Pack 1 (32- bit or 64-bit) On 64-bit operating systems, TotalFlow Production Manager operates in 32-bit mode. Windows 8, 8.1 Pro / Enterprise Windows Server 2012 Standard Windows Server R2 Standard Under a 64-bit operating system, this application can be used only in 32-bit mode. File System NFTS recommended The facts and figures shown in this brochure relate to specific business cases. Individual circumstances may produce different results. All company, brand, product and service names are the property of and are registered trademarks of their respective owners. Copyright 2014 Ricoh Europe PLC. All rights reserved. This brochure, its contents and/or layout may not be modified and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Europe PLC.