Cloud CFO Trial: Step by Step Guide

Transcription

1 Cloud CFO Trial: Step by Step Guide

2 Index Introduction to Cloud CFO... 3 Register and Download... 4 Getting Started... 6 Data Overview Reports

3 01. Introduction: Cloud CFO Cloud CFO automates the integration of financial data from multiple entities to create a unified, consolidated set of management or statutory accounts for group finance. All of this is done through a familiar spreadsheet interface. 02. How it works Cloud CFO enhances your existing spreadsheets with multi-user access, audit, security and data integrity. Unlike traditional off the shelf financial packages, there is no need to download any software. All you need is Microsoft Excel. Your spreadsheet is connected to a secure database in the cloud. You can log-in via a toolbar, retrieving the latest data and with a few clicks, can view data, set up business rules and instantly produce reports for each individual entity or for the group as a whole. With various levels of access, you choose how much - or how little - anyone sees. 04. Overview of Cloud CFO Trial v1.6 The Cloud CFO Trial v1.6 gives you a preview of the features and functionality of Cloud CFO. In Cloud CFO Trial v1.6, you can login and receive data. You can make changes to your local copy, but cannot Sync (submit) these changes to the cloud. You will have access to all three sections of the Cloud CFO ribbon: Action, Data and Report. Some of the submenus have been disabled as you have group level access and certain features are only available at entity/division level. If you would like to see a live demo of the full version, please contact us demosupport@synapseinformation.com Tel: Who s it for? Cloud CFO offers group companies an innovative new method for management accounts production and consolidation. It is a perfect fit for your current group structure and can grow with you as the business grows. 05. Prerequisites for using Cloud CFO Trial v1.6 Cloud CFO Trial v1.6 is compatible with any device using a full Windows OS Microsoft Excel 2007 onwards We are confident Cloud CFO will revolutionise your monthly close. 3

4 Register and Download To begin using Cloud CFO Trial v1.6, you need to register and download the product from the Synapse website. Open the Synapse Cloud CFO Trial download page. If you need the link to this, follow the address below. On this page you will also find a link to the FAQ section. Scroll down to the registration form. Enter your full name and address and click Activate 4

5 Scroll further down on the webpage to the download section. Download the Cloud CFO Trial v1.6. Save Cloud CFO on your desktop or at a convenient location on your computer. Cloud CFO is a simple Excel file. You will receive an with your login details and password. Please do not share these credentials. Depending on your filter settings, this may not be in your inbox, don t forget to check your junk folder. Move the to your inbox before proceeding. The also contains a validation link to activate your account. Click on the validation link. You will be redirected to a Synapse Cloud CFO Trial v1.6 verification page. You can now use Cloud CFO Trial v1.6. You have group level access to the system and can view individual entity reports. 5

6 Getting Started Once you have downloaded Cloud CFO Trial v1.6 and validated your account, you can begin using the product. This section outlines the features in the Synapse floating toolbar as well as the Action section of the Cloud CFO ribbon. 6

7 Open Cloud CFO Trial v1.6 from your saved location. Enable Macros when prompted. If not prompted to enable Macros: In excel 2010, Click the Microsoft Office Button and navigate to Excel Options. Open Trust Center, click Trust Center Settings, and then navigate to Macro Settings. Choose the option to Enable Macros. In the floating Synapse toolbar, click Login. Only the login, validate, help and settings options are enabled. 7

8 Login with the credentials sent via . Once logged in all the other options on the floating toolbar are enabled. If you have entered an incorrect username or password, you will see an Access not Granted message in the floating toolbar. You will get four more attempts to enter the correct credentials, after which you will be locked out. Unfortunately, there isn t a separate message to notify you of a lock out. To reset your login credentials please contact us at: demosupport@synapseinformation.com Click Receive in the floating Synapse Toolbar. Receive downloads all the relevant data from the cloud into your local Cloud CFO Trial spreadsheet. You can either leave the toolbar floating or close it. The Toolbar provides information regarding all the background processes that are running. You may close the toolbar at this point. It can be accessed anytime from the action section in the Cloud CFO ribbon. 8

9 All of the Cloud CFO functions are accessible through the Excel ribbon. The Cloud CFO ribbon is divided into three categories. Action, Data and Reports. The Action and Data Sections are also available through a simple right click option. You can access other Synapse Tools through the right click option. Help and Guide are available as worksheets. You can access the help and guide worksheets through the Action section as well. 9

10 Validate checks your changes against your business rules to ensure data is always clean and consistent, any erroneous data will be highlighted during validation and need to be corrected before syncing. Validate is not available in the Trial version. Changes you make are only saved to your local copy. Sync sends your validated changes to the cloud. It also refreshes all of the data to ensure you are always looking at the most recent version. Sync is not available in the Trial version. Changes you make are only saved to your local copy. 10

11 Data Overview The Data section in the Cloud CFO ribbon allows you to view your own data such as Trial Balance and Budget data. 11

12 Trial Balance data that has been imported can be seen in Trial Balance. Click on Trial Balance -> Current Year In Cloud CFO Trial, you cannot import a Trial Balance, but, in the full version of Cloud CFO you can. Budget displays historical, current and future raw budget data, either at a summary level or by nominal ledger code. Click on Budget -> Current Year 12

13 Exchange rate displays the current year s rates in various currencies. Click on Exchange Rate -> Current year Exchange rates are entered by group/ admin and viewable by all users. Reports can be produced in local or translated currency. Your management reports (financial or statistical) are governed by you and designed here in Reporting. The business rules (in column L) are controlled by the user and drive the corresponding numbers in the relevant reports. Explore the Data section. Click on any of the options and submenus. Some options such as Trial Balance -> Import Empty Trial Balance, have been disabled in the Cloud CFO Trial v1.6 This is because you have group level access and certain features are available only at entity/division level. 13

14 Reports With Cloud CFO Trial v1.6, you can instantly generate reports such as profit & loss, balance sheet and cash flow as well as create bespoke reports. These reports can be easily printed or saved as PDFs. 14

15 Click on Refresh Report in the Report section of the Cloud CFO Excel ribbon. The Entity Hierarchy Tree opens which contains the entity structure, Report Period (month and year) for which reports can be generated, Actuals/ Forecast and Budget (with options of last year and this year) and Currency Conversion (converted and local). Select the entities and period for which you wish to see reports. For example, select the New York and Kansas entities and under Report Period select period 2 (i.e. February) for the year Click on Generate Reports 15

16 The Profit & Loss comparison report will generate and populate in the spreadsheet view. All reports selected in the Entity Hierarchy Tree are generated automatically. Select the report you wish to see in the Report section. You can also view reports for the entire group. Click on Refresh Reports. In the Entity Hierarchy Tree, select all the entities, and then click on Generate Reports. To see cash flow report, in the Entity Hierarchy Tree select Cash Flow for this year under Actuals/ Forecast before clicking on Generate report. The group position is shown at the end of the report. 16

17 Bespoke Reporting allows you to create group based summary and comparison reports based on any of the headings from Profit and Loss, Balance Sheet and Cash flow. Click Bespoke Report -> Create Report. Select Profit and Loss report under Report Name, and under Headings choose Total Sales and Retained Profit. Bespoke report is generated. Additional reports that can be generated include further management information such as KPIs, statistical information, graphs etc. In the Cloud CFO Trial v1.6 you can not generate management reports. This is available in the full version. 17

18 All reports can be viewed or distributed in a number of ways. You can print, share or save your reports as Excel or PDF files. Click on Print Options -> Print Settings. Under Print Format select Create PDF and under Reports choose the Report(s) you would like printed. Enter Header text and click Print. Save the file at a convenient location on your computer. 18

19 Thank you for reading Enjoy exploring Cloud CFO further. For any questions or comments, please contact us using the credentials below. For further information: