Digital Preservation DMFUG 2017
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1 Digital Preservation DMFUG
2 The need, the goal, a tutorial In 2000, the University of California, Berkeley estimated that 93% of the world's yearly intellectual output is produced in digital form To maintain the ability to display, retrieve, and use digital material in the face of rapidly changing technological and organizational infrastructures MIT Libraries tutorial is here 2
3 Symptoms If the media is still online but data can t be accessed, probably the reasons are: 1. Corrupted file or media 2. Un-identified file format 3. Missing rendering application 3
4 Digital Preservation Strategies Refreshing The transfer of data between two types of the same storage medium so there are no bitrot changes or alteration of data Replication Exact duplicates allow archives and libraries to manage, store, and provide access to identical copies of data across multiple systems and/or environments Emulation Combines software and hardware to reproduce the performance of another computer of a different design, allowing programs or media designed for a particular environment to operate in a different, usually newer environment. Requires the creation of programs that translate code and instructions from one computing environment so it can be properly executed in another. Migration To copy or convert data, from one technology to another Fixity File fixity is the property of a digital file (aka bit stream) being fixed, or unchanged. File fixity checking is the process of validating that a file has not changed or been altered from a previous state. This effort is often enabled by the creation, validation, and management of checksums. 4
5 Open Archival Information System (OAIS) - Functional Reference Model (ISO 14721) OAIS has become the standard model for digital preservation systems. OAIS-compliance has been a stated fundamental design requirement for major digital preservation and repository development efforts at the National Archives and Records Administration, Library of Congress, British Library, Bibliothèque nationale de France, National Library of the Netherlands, the Digital Curation Centre in the UK, OCLC (the Online Computer Library Center), the JSTOR (Journal Storage) scholarly journal archive, as well as several university library systems. The OAIS has been the basis of numerous prominent digital preservation initiatives and standards including the Preservation Metadata: Implementation Strategies working group and the Trustworthy Repositories Audit & Certification (TRAC) document from OCLC. 5
6 Active preservation principles 1) Ensuring bit integrity over the long term (decades/centuries) 2) Ensuring content health Format viability Complete metadata Provenance 3) Open Standards compliance 6
7 Format Viability part I Media becomes unreadable when the devices to read it are no longer available 7
8 Format Viability part II File formats become obsolete for a number of reasons: Software upgrades fail to support legacy files The format itself is superseded by another or evolves in complexity "take up" is low or industry fails to create compatible software The format fails, stagnates, or is no longer compatible with the current environment Software supporting the format fails in the marketplace or is bought by a competitor and withdrawn Access requires two things to happen: Positive ID of format e.g. pdf v1.7 SW application availability e.g. Acrobat reader 8
9 Metadata Technical metadata Size Resolution Compression etc Descriptive metadata Author Title publisher etc Provenance Metadata Date, time, occasion Why created IP ownership etc 9
10 Migration Conversion from legacy format to; an Open standard, application neutral, self describing format, XML (eg. ODF) or flat text ISO :2008 ISO UTF-8 ISO/IEC 26300:
11 Information Package Book example Logical Entity Representation Modified Master Representation Master Representation Access Copy JP2 JP2 JP2 TIFF TIFF TIFF JPG JPG PDF JPG 11
12 Information Package Image example Logical Entity Representation Modified Master Representation Master Representation Access Copy JP2 TIFF JPG 12
13 Active Preservation Ingest Processing Manages preservation planning process from risk to action Allows evaluation and comparison of alternatives Manual or automatic Source system Identify Evaluate Execute SIP Submission Information Package Metadata RDBMS Migration Action Archive Information Packages stored in DMF SIP AIP Permanent Storage Operational Storage Conversion may be repeated during the life of the AIP. DPS records this and automates processing. DMF features ensure archive integrity; Verification on read Fixity checking offload to drive (DIF) Transparent media refresh Daily auditing 13
14 Egest Discovery and Delivery Conditional or free text search. Web based services use indexes extracted from DPS metadata Search DIP Download Dissemination Information Package Metadata RDBMS DMF SGI Hierarchical storage lends itself well to DPS applications T10-PI RAID for working storage and dissemination data scalable capacity tier preserves integrity using hardware and DMF software features 14
15 Amazon MIXED (Migration to Intermediate XML for Azure S3 Archivematica Chronopolis Dropbox Glacier Electronic Data) Portico Preservica RackSpace Roda Rosetta Xena Copy x x x x x x x x x DSPS (Digital Preservation Software Platform) Fixity check x x x x x x x x x Virus Scan x x x x x File Dedupe x x x x x x Auto Unique ID x x x x x x x x x Auto Metadata Creation x x x x x x x x x x Auto Metadata Harvest x x x x x x Manual Metadata x x x x x x Rights Management x x x x x x Package Metadata x x x x x x x x Auto SIP creation x x x x x x Public Interface x x x x x x x Auto DIP Creation x x x x x Auto AIP Creation x x x x x x x Redundancy x x x x x x x x Reliable, Long-Term Bit Preservation x x x x x x x x x x Geographically Dispersed Data Storage Model x x x x x x x x x Exit Strategy x x x x x x x x x Migration x x x x x x x x x Monitoring x x x x x x x x x Auto Recovery x x x x x x x Open Source x x x x x Clear Documentation x x x x x x x x x x x x Cost Varies Varies Free $1,500 $2,200 Varies Free Varies Free Various Varies Varies Free Varies Free 15
16 16
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