Draft Digital Preservation Policy for IGNCA. Dr. Aditya Tripathi Banaras Hindu University Varanasi
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1 Draft Digital Preservation Policy for IGNCA Dr. Aditya Tripathi Banaras Hindu University Varanasi
2 Digital Preservation Born Digital Object Regardless of U S E R Digital Reformatted Objects Digitization Analog objects - Policies Time Technology - Strategies Media - Actions Distance DIGITAL PRESERVATION I N T E R F A C E
3 Digital Preservation Policy Statement Developing a cultural archive of available collection of Michro films/fische/cdrom Rare books and personal collections Images/Slides Music and videos IGNCA publications etc. Curative measures for data recovering and repair Preventive measures for long term archiving Object delivery without any data loss from the original form
4 Object Ingestion Module Object + Metadata I N P U T I N T E R F A C E Descriptive + Identification Metadata Repository 1 Search Agent Administrative + Right + Technical + Behavioural + Preservation Metadata Repository 2 Repository 3 RETRIEVAL INTERFACE
5 Object + Metadata Descriptive + Identification Metadata
6 Object Retrieval Module Object + Metadata I N P U T I N T E R F A C E Search Agent Identification Metadata Repository 1 Repository 2 Descriptive Metadata Repository 3 Administrative + Right + Technical + Behavioural + Preservation Metadata Search Document Delivery RETRIEVAL INTERFACE
7 OAIS Conformance SIP Submission Information Package AIP Archival Information Package DIP Dissemination Information Package
8 Objects & Media Text Audio Video Gra phics Key issu e is Defining the suitable file format with special reference to data compression
9 File format - Text File format Organisation Nature ASCII/UNICODE Open and free DVI Open and free LaTeX Open and free PostScript Open and free Rich Text Format Microsoft Open and free HTML/XHTML W3C Open and free OpenDocument OASIS and ISO/IEC Open and free Office Open XML ISO/IEC Open and free PDF ISO Open and free XML W3C Open and free
10 File format - Image File format Organisation Nature JPEG 2000 ISO/IEC Open and free PNG ISO/IEC Open and free SVG W3C Open and free
11 File format - Audio File format Organisation Nature wav Microsoft and IBM Open and free ogg Xiph.org Open and free Musepack or MPC Flac (free lossless audio codec) Xiph.org Open and free Open and free Aiff Apple Open and free au Sun Open and free Mid (Musical Instrument Digital Interface) Open and free
12 File format - Video File format Organisation Nature FLV (Flash video) Open and free ogg Xiph.org Open and free Mpeg ISO Open and free Theora Xiph.org Open and free
13 Digital Preservation - Preventive To increase the life expectancy of digital object Control of temperature Control of humidity Control of light Packaging of object encapsulating the object with storage media from physical attacks and deteriorations Securing from physical damage
14 Digital Preservation - Curative Restoration of damaged digital object Methods Refreshmen t Migration Emulation Replication Validation Repair Description Copying the bit stream into a state of art storage or changed storage media Conversion of either a more current version of its own file format, or to another, which is easier to handle and access Creation of a duplicate environment in order to play the digital object Bit stream mirroring or object mirroring Testing the trust worthiness of object Recreating the lost bit stream
15 Digital Preservation Documentation Object identification Ownership Date of receipt Number of files Media Extent or size Resolution of graphics if any Decibel of audio if any File format Additional requirements of software or hardware Compatibilities Problems -- needs to be elaborated Plan for curation Schedule for curation
16 Metadata - PREMIS Preservation metadata supports Initially developed my OCLC and RLG Administrative metadata Technical Metadata Structural Metadata Digital provenance (the history of an object) or version control metadata Relationship Metadata
17 Metadata Encoding METS Metadata Encoding and Transmission Standard The METS schema is a standard for encoding descriptive, administrative, and structural metadata regarding objects within a digital library, expressed using the XML.
18 Object + Metadata Descriptive + Identification Metadata METS + PREMIS
19 METS & PREMIS - Implementation <mets:amdsec> <mets:digiprovmd ID= DP_0755ad93-5fd1-11da-b211-19e7a5cf4814 CREATED= T21:37:13 > <mets:mdwrap MDTYPE= PREMIS > <mets:xmldata xmlns:premis= <!---using PREMIS with namespace for digital preservation-- > </mets:xmldata> </mets:mdwrap> </mets:digiprovmd> </mets:amdsec>
20 Digital Object Storage Determination of suitable and scalable storage media Data readability speed Permanence of media Autorecovery of data like Redundant Array of Independent Disks Managing the storage hierarchy Establishment of backup mechanism or mirroring based on sequential and nonsequential storage Test for object intactness Periodical review of storage medium Recovery and restoration plan A separate Storage media review policy should be establish for time to time review the storage media and intended migration
21 Quality Control Documentation of Curative Digital Preservation Testing the semantic and syntactic value of the information content of the object Establishing procedure manual for each of the preservation activity Periodically testing the procedure on the floor according to the procedure manual Recording the reference to the related objects or environment or version control information Establishing the method of testing the intactness of the object Periodical review of reports of preserved object, ingestions in the repository, stock of digitally stored objects Periodical review of equipments used for preservation process
22 Risk preparedness and Disaster Management Identification of potential, moderate and remote risks Establishing communication channel regarding information communication during disaster control operation Display the conducts towards controlling disaster on a visible place Automatic data recovery through RAID Backup on site (offline) and off site (online mirror and offline mirror) Security issues use of firewall hardware based and software based Digital certification and password encryption Installation of fire alarms Regular testing of electrical appliances and equipments for short-circuit Constitution of Disaster Management Team with designated responsibility to individuals
23 Thank You Can ping aditya@bhu.ac.in adityatripathi@hotmail.com
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