Listed under Online Learning Modules. Automatic Renewals for TMCEC Live Seminars. Other trainings, submit online at

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1 Automatic Renewals for TMCEC Live Seminars Other trainings, submit online at -Level I & II Prep Tests -Flash Cards with study questions -Discussion Forum Listed under Online Learning Modules

2 online.tmcec.com September 1, 2015 Fees Increase $25 per part for TCCA/TMCA members $50 per part for non-members New Book Added September 1, 2015 Five Levels of Leadership by John C. Maxwell

3 tmcec.com

4 Court Clerk Certification FAQ How do I become certified? In order to become certified at a particular level, a clerk must: 1. Pass the test for the level desired, 2. Fulfill the educational requirements, and 3. Fax or mail a completed application with the required documentation to TMCEC. What does a completed application packet include? A completed application packet must include: 1. A completed application for certification, 2. Proof of passing the exam within three years preceding the application for certification, and 3. Proof of completion of educational requirements within the three years prior to applying (which may include the following: certificates of completion from TMCEC training seminars; certificates of completion from other qualified training seminars; and/or proof of attendance at annual conferences of the TCCA or TMCA). When are the tests? The exams are generally administered from 1:00 p.m. 5:00 p.m. the last day of each TMCEC Regional Clerks Seminar, Traffic Safety Conference, Juvenile Case Managers Seminar and the Court Administrator Conference. Testing at the Assessment Clinic will take place on the first day of the seminar from 1:00 p.m. to 5:00 p.m. TCCA offers testing throughout the year at local chapters and at the annual TCCA conference. Testing at the TMCEC office in Austin is also open to first time testers and retakes. Call TMCEC to set up an appointment. What are the continuing education requirements? Each academic year (September-August), Level I and Level II certified court clerks must attend 12 hours of continuing education. CMCC, Level III certified court clerks, must attend 20 hours of continuing education. Which agencies are approved providers for continuing education? TCCA, TMCA, TMCEC, Institute for Court Management, National Center for State Courts, TDLR Approved Court Interpreter Training, Teen Court Conference and National Association of Court Managers are all approved providers. Is there an online option for continuing education? TMCEC Webinars can be used for Clerk Certification Credit (up to eight hours). NCSC webinars, live or archived, can also be used for Clerk Certification Credit (up to eight hours). Please note: The total hours of online credit that can be obtained is 8 hours. What happens if I do not meet my continuing education requirements? If the continuing education requirements are not met for an academic year, including submitting the renewal application and documentation to TMCEC, those persons are not viewed as being certified for that year. In order to maintain certification, Level I and Level II certified clerks will be required to attend 24 hours of education the following year and Certified Municipal Court Clerks (Level III) will be required to attend 40 hours of education the following year. If the continuing education requirements are not met for two or more academic years, including submitting the renewal application and documentation to TMCEC, those persons lose their certification and will be required to re-take the exam and re-apply for certification at Level I, regardless of prior certification. What happens if I am no longer employed by a municipal court? If you are no longer employed by a municipal court, you will no longer be contacted with reminders for certification renewal purposes. Sole responsibility for verifying and maintaining standing lies with the participant. TMCEC 2210 Hancock Dr. Austin, Texas Phone: Fax: tmcec@tmcec.com

5 Clerk Certification Program Costs Please Note: Costs are subject to change based on costs of materials and grant restrictions for any given year. Registration: Test Registration Fees: Level I - $50 for TCCA or TMCA members $90 for non-members Level II - $50 for TCCA or TMCA members $90 for non-members $25 per part for re-tests Level III - $50 for TCCA or TMCA members $90 for non-members $25 per part for re-tests Assessment Clinic: $100 registration fee (for Level III certification) Court Administrators Seminar: $100 registration fee (for Level III certification) Pre-conference Preparation Courses: Level I - No registration fee Level II - No registration fee Materials: Study Guides: Level I - $25* Level II - $25* Level III Books: Approximately $500** * Please add an additional $3 for shipping. Study guides may also be printed at no charge from the TMCEC web site: **Level III books may be borrowed from TMCEC for a $100 deposit.

6 CERTIFICATION TEST PREPARATION COURSES LEVELS I and II The Texas Municipal Courts Education Center, in cooperation with the Texas Court Clerks Association, Texas Municipal Courts Association and Texas State University is sponsoring the Municipal Court Clerks Certification Program. This optional program is designed with three levels of certification. In order to advance through the different levels, clerks must pass a standardized written exam at each level and satisfy certain other requirements. The test preparation courses are from 1:00 p.m. to 5:00 p.m. on Day 1 at the site of the TMCEC Regional Clerks programs. Tentative dates are: 10/22/14 Tyler Holiday Inn 11/18/14 Austin Omni Southpark 1/5/15 San Antonio Omni 1/11/15 Galveston San Luis Resort 2/04/15 Crowne Plaza Addison 3/15/15 Houston Omni Westside 3/29/15 Austin Omni Southpark 4/07/15 Lubbock Overton Hotel 4/27/15 Pearl South Padre 6/08/15 Abilene MCM Elegante 6/21/15 Austin Omni Southpark Participants are required to bring their own materials. The cost of the guide is $25 and may be ordered from TMCEC or printed at no charge from our website: under the Resources tab. Clerks may attend the preparation course regardless of whether they are registered for the conference. However, TMCEC will not provide housing. To Register: Mail or fax the registration form attached at the bottom of this notice. Costs: Free of charge. Class: The classes will be conducted from 1:00 p.m. 5:00 p.m. Day 1 of each regional program, at the seminar site. Please pick up the course material from TMCEC staff at the hotel. Attendees will receive four hours of credit towards the educational requirements of the certification program. No partial credit will be awarded. CERTIFICATION TEST PREPARATION COURSE REGISTRATION FORM Site: Level of Test: Level I Level II (Check One) Date of Preparation Course: Name: City Served: Date Hired: Status: Full-Time Part-Time Court Administrator Court Clerk Deputy Court Clerk Other (specify) Court Mailing Address: City: ZIP: Court Telephone No: Court Fax No: I certify that I am currently serving as municipal court support personnel in the State of Texas. Applicant s Signature Date Return form to: TMCEC 2210 Hancock Drive Austin, TX or send by FAX 512/

7 REGISTRATION FOR CLERKS CERTIFICATION TEST LEVELS I, II & III The Texas Municipal Courts Education Center, in cooperation with the Texas Court Clerks Association, Texas Municipal Courts Association and Texas State University is sponsoring the Municipal Court Clerks Certification Program. This optional program is designed with three levels of certification. In order to advance through the different levels, clerks must pass a standardized written exam at each level and satisfy certain other requirements. The tests are usually from 1:00 p.m. to 5:00 p.m. on the last day of each TMCEC Regional Clerks program. One exception to this is the Assessment Clinic where testing will take place on the first day of the seminar from 1:00 p.m. to 5:00 p.m. and dates are: 10/24/14 Tyler Holiday Inn 11/20/14 Austin Omni Southpark 1/07/15 San Antonio Omni Colonnade 1/13/15 Galveston San Luis Resort Spa 1/26/15 Austin Crowne Plaza 2/06/15 Addison Crowne Plaza 3/17/15 Houston Omni Westside 3/31/15 Austin Omni Southpark 4/09/15 Amarillo Ambassador Hotel 4/29/15 South Padre Island Pearl 6/10/15 Abilene MCM Elegante 6/23/15 Austin Omni Southpark 6/30/15 Austin Omni Southpark Eligibility: To be eligible to take the Level II test, you must have achieved Level I certification, and to take the Level III test, you must have achieved Level II certification. Registration: Mail the application for testing along with your payment to TMCEC, 2210 Hancock Drive, Austin, Texas If you are registering for the Level II or Level III test, include a copy of the prior level certificate. Payment: A non-refundable, non-transferable registration fee of $50 for TCCA members per test or $90 for non-tcca members when taking any of the three tests in its entirety is required. If taking Level III in parts, $25 per part is required. If retesting for any part of Levels II & III, a $25 fee per part is required (or $50 for all 3 parts). Make check or money order payable to TMCEC and mail payment to 2210 Hancock Drive Austin, Texas. Cash will not be accepted. Deadline: The application and fee must be received by TMCEC five (5) working days prior to the date of the test. If registering by fax, remember to mail check so that it is received by the deadline. Advance payment is required for admission to the test. Confirmation: Your check will act as a receipt. No other receipts will be issued. Please note that the check processing can take up to 3 months due to the shipping of checks. Bring along: Pencil, photo ID, and current TCCA membership card. A photo ID is required to take the examination. TEST REGISTRATION FORM Site: Date of Test: Level of Test: Level I Level II (All three parts) Level III (All three parts) Retest: Level I Level II Level II Level II Level III Level III Level III Part A Part B Part C Part A Part B Part C Name: City Served: Court Mailing Address: City: ZIP: Court Telephone No: Court Fax No: Date Hired: Credit Card Payment: Amount to Charge: Credit Card Number Expiration Date Credit card type: $ MasterCard Visa Name as it appears on card (print clearly): Authorized signature: I certify that I have read the eligibility requirements to participate in the Municipal Court Clerks Certification Program. I further understand that if for any reason I am unable to take the test as scheduled, the fee will not be refunded to me nor will I be allowed to credit this payment to take the test at another date and time. Applicant s Signature Return form and payment to: TMCEC 2210 Hancock Drive Austin, TX or send by FAX 512/ Date

8 MUNICIPAL COURT CLERK CERTIFICATION RENEWAL APPLICATION (14-15) In order to maintain certification, at each of the three levels, it is required that the continuing education requirement be met each academic year. In order to maintain the Level I and Level II certification, 12 hours of continuing education must be completed each academic year. For those who are Certified Municipal Court Clerks, Level III certified, the continuing education requirement is 20 hours of education each academic year. For , the academic year is September 1, 2014 to August 31, Clerks certified at each level must submit proof of their continuing education hours in order to maintain certification. The educational requirements can be met through the following approved providers: Texas Court Clerk Association (TCCA) - local chapters and annual conferences Texas Municipal Courts Association (TMCA) Texas Municipal Courts Education Center (TMCEC) National Center for State Courts (NCSC) National Association of Court Managers (NACM) Institute for Court Management (ICM) Texas Department of Licensing and Regulation (TDLR) Approved Training for Court Interpreters Teen Court Conference (up to 12 hours) TMCEC Live or Archived Webinars (up to 8 hours) *Please note, the total hours of online credit that can be obtained is 8 hours. This Municipal Court Clerk Certification Renewal Application must be completed and returned to TMCEC prior to September 1, Remember to include copies of the certificates documenting your attendance. RENEWAL APPLICATION Level of Certification Applied for: Level I Level II Level III Name: City Served: Status: Full-time Part-time Court Administrator Court Clerk Deputy Court Clerk Other (specify): Court Mailing Address: City: Zip Code: Court Telephone No.: Court Fax No.: Educational Seminar Attended: Date(s): Provider: Number of Hours: I certify that I have met the continuing education requirements as required by the Municipal Court Clerk Certification Program. I have enclosed/attached copies of the certificates documenting my attendance at the above listed programs. Applicant s Signature Date Return form to: TMCEC * 2210 Hancock Drive * Austin, TX * or send by FAX 512/

9 Verify Your Renewal Status Online There is now a way for you to verify the status of your Clerk Certification Renewal online! Once logged into your online account at register.tmcec.com look for the tab Certification Renewal. Displayed under the tab is the most current year renewed. For example, if you have already renewed for FY 14 it will say Yes (see below for an example). If you do not remember your log in information, please contact TMCEC for assistance. ** s will no longer be sent out confirming renewals. This will now serve as your confirmation.**