AMC MINI-PDI. March 2, 2017 Mr. Anson Smith UNCLASSIFIED 1 AMERICA S ARMY: THE STRENGTH OF THE NATION

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1 AMC MINI-PDI AMERICA S ARMY: THE STRENGTH OF THE NATION March 2, 2017 Mr. Anson Smith 1

2 Agenda Program Management Percentage Certified by Components Members to be certified by Agencies New CET Policy Update 44

3 % Percent Certified by Component 36,025 FM Members Certified ~66% of Active Members in the FM % % 78% % 60% % Army AF DoN DFAS DCAA Other Comptroller 44

4 Members to be certified by* 44

5 New CET Policy The New CET Policy is now mentioned on FM Online. Updated CET dates are now reflected on scorecards to reflect even and odd calendar years. CET relief is now available in LMS and the CET relief template is available online under Training Resources> Tools/Templates/Forms. New CET Report is available in LMS for Component Administrators (CAs). 44

6 New CET Policy Establishment of CET Cycle New policy for establishment of the CET cycle. Rather that CET period beginning the first day of the month following certification, the period will begin on 1 Jan following certification and run for 24 months. Only two cycles are possible: Odd Year Cycle: Jan 1, 2017 Dec 31, 2018; Jan 1, 2019 Dec 31, 2020; etc. Even Year Cycle: Jan 1, 2018 Dec 31, 2019; Jan 1, 2020 Dec 31, 2021; etc. Example: If a member is certified 15 April 2016, the member s CET cycle would be 1 January December 2018 Convert all members currently holding FM Certification to the new 2-year CET calendar-year cycle. Cycle will be reset to renew 1 January of the year following the end of their current CET cycle EXAMPLE: Current 2-year CET Cycle: May 1, 2016 April 30, 2018 New 2-year CET Cycle: Extend current cycle end date from April 30 to Dec 31, 2018; then next cycle is Jan 1, 2019 Dec 31,

7 New CET Policy (Relief and Time Extensions) Applies to certified personnel who leave an assigned FM-coded position for any reason (long term school, new position in DoD not coded for certification, position outside of DoD, etc) and later return. Upon return to an FM coded position: CET 2-year cycle is unchanged May submit to their CCA a Request for Relief of a pro-rata portion of their required CETs, based on their percentage of time in the current CET cycle that they were not assigned to an FM-coded position If CCA approves, member records learning for approved Relief Memorandum in the LMS and indicates the number of hours of relief provided Member must maintain Relief Memorandum for audit purposes IAW existing certification policy, certified personnel with no breaks in assignment to FM-coded positions may submit requests for CET Time Extensions if required for periods up to one year and CCA is approval authority 57

8 Maintaining Certification: CET Requirements Maintain your DFMCP by accruing a certain number of CET credits every two years, following your initial FM Certification. The number of CETs required is based on your level: FM Certification Level 1 40 CETs FM Certification Level 2 60 CETs FM Certification Level 3 80 CETs CETs are only required after you ve achieved certification, and you may not receive credit for CETs that were earned prior to certification. DoD FM Certification Program Making a Good Workforce Better! 8

9 Earning CETs: What Counts What counts as a CET credit? FM and Leadership courses, symposiums or training events CET hours: Total hours of course/symposium/training event Courses or training used to satisfy continuing professional education requirements for any of the 20 approved FM-related Test-Based Certifications (e.g., CDFM, CPA) CET Hours: Unit-for-unit (e.g., 1 CPE = 1 CET) Courses or training used to satisfy continuing professional education for Acquisition (DAWIA) certifications (e.g., 1 CLP = 1 CET) Courses listed in FM mylearn e-catalog (including OUSD(C)-developed webbased training) CET hours: Number of aligned hours listed as shown in FM mylearn Academic FM and Leadership courses CET hours: 1 semester hour course = 15 CETs; 1 quarter hour = 10 CETs 9

10 10 Earning CETs: How Does It Count? 10

11 Over 246 hours of OUSD(C) Web-based Training Hours Available! 11 OUSD(C) Web-Based Training Level 1 Course Hrs Level 2 Course Hrs Level 3 Course Hrs DoD FM Accounting 20 Accounting 8 Accounting 7 Finance/Financial 20 Finance/Financial 20 Finance 6 Budget 29 Budget 16.5 Budget 6 Payroll 10 FM Systems 4 Mil/Civ Pay 6 Commercial Pay 10 Decision Support 10 Decision Support 4 Audit 10 Audit Readiness 3.5 TOTAL HOURS 53 FM Systems 8 Ethics 3 - Any course not used for your initial certification may be used for CETs - CETs not restricted to your Certification Level Decision Support 8 Fiscal Law 4.5 Audit Readiness 3 TOTAL HOURS 69.5 Ethics 3 Fiscal Law 3 TOTAL HOURS 124

12 12 CET Quick Tips Unlike initial certification, training used for CETs does not have to be aligned to the FM Certification Program or listed in FM mylearn CETs are not restricted by proficiency level or competency but they must be FM- or leadership-related If you are Level 1 or Level 2, you re encouraged to begin coursework for the next FM Certification Level, so you can quickly achieve the next level when you are assigned to a position requiring it You won t be penalized for finishing early CETs work on a 24- month schedule; your next set of CETs will not start until 24 months have passed

13 CET Recording & Tracking Recording CETs Record Learning for all CETs in the FM LMS with the appropriate number of hours You may record CETs one at a time, annually, or biennially, as long as you have all required hours recorded by your due date You are not required to upload documentation for CETs in the FM LMS, but you should maintain a personal file of all training documentation No need to wait for supervisor/cca approval! When finished, don t forget to submit the FM CET Level X Requirements Complete item in the FM LMS to finalize your CET achievement Tracking CETs Run your CET Scorecard report in the FM LMS to track your CET progress over the two-year period When the Scorecard reads All Requirements Met, you re done! 13

14 CET Audits & Time Extension CET Audits Records are randomly selected for audit on a monthly basis Components will contact individuals to collect CET documentation Policy CET Time Extension Policy If you will be unable to achieve required CETs within your two-year time frame, you must request a time extension from your CCA and be approved in the FM LMS prior to your CET deadline NOTE: A CET time extension for a given time frame does not delay the start date of your next two-year CET cycle Forms and instructions for CET Time Extensions available on FM Online 14

15 15 How to Record Learning for CETs in the FM LMS 1. From your FM LMS homepage, select Record Learning from the DoD FM Certification News and Resources tile.

16 2. Type FM CET in the keyword search. Select the Next button. 3. The results will display a list of generic proxy courses for your specific FM Certification Level and set of CETs. Select the radio button next to the appropriate proxy course. 16

17 4. Enter Learning Event Information will display on the screen. a. Update the Completion Status to Seminar Complete, similar to how courses are recorded for certification b. Change the Credit Hours Note: If you choose to record separate items for each course or training, you should record the number of hours for this specific event. If you choose to record one item representing all the required CETs, you should change the credit hours to reflect the total number of CETs completed. After updating these fields, click the Next button. 17

18 5. Edit User Event Information will display. In the Comments field, type the name of the course and course provider or All CETs complete if recording one item. 6. Confirm the CET item and proper completion status. When satisfied everything is correct, select the Finish button. 18

19 7. The following screen will display, confirming that you have successfully recorded your CET item. 8. Repeat this process until you have met your CET hours requirement for the twoyear cycle. Run your CET Scorecard Report to ensure you have recorded all CET hours accurately; all column headers should be highlighted in blue with YES. Once you have completed recording your required CET hours, proceed to the next section on How to Record the FM CET Requirement Complete Item. 19

20 20 How to Record the FM CET Requirement Complete Item 1. From your FM LMS homepage, select Record Learning from the DoD FM Certification News and Resources tile.

21 2. Type FM CET Complete in the keyword search. Select the Next button. 3. The results will display a list of CET Requirements Complete items. Select the appropriate item based on the CET cycle you completed. 21

22 4. Enter Learning Event Information will display on the screen. Select the Completion Status: FM- ACHIEVEMENT-COMPLETE. The only field on this screen that should be updated/changed is the Completion Status. Do not change any other field. Select the Next button. 22

23 5. Edit User Event Information will display. Do not enter anything into the Comments field. Click the Next button. 6. Confirm the CET Requirements Complete item and proper completion status. When satisfied everything is correct, select the Finish button. 23

24 7. The following screen will display, confirming that you have successfully recorded your CET Requirements Complete item. **For more step-by-step instructions and additional information, download the FM Certification User Guide from FM Online.** 24

25 CET Scorecard Example 25

26 CODING FM CERTIFICATION POSITIONS Organization/Command is defined as Army Commands, Army Service Component Commands, Direct Reporting Units, Field Operating Agencies, HQDA Secretarial and Army Staff Principals, and COCOMs/Joint Commands where Army is the Executive Agent. The Army s recommended certification level assignments are shown in the table below: *An Organization/Command may change a FM positions certification level on the TDA/MTOE by considering the complexity and level of responsibility of the position and providing a written justification. Certification Level Officer Enlisted Civilian * 1 O1-O2 E1-E4 GS1-GS8 2 O3-O4 E5-E6 GS9-GS13 3 O5 and above E7-E9 GS14 and above * This language has been updated in the Command Planning Guidance 57

27 QUESTIONS 27