Back up and Restoration Policy. of VIJETA BROKING INDIA PRIVATE LIMITED
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1 Back up and Restoration Policy of VIJETA BROKING INDIA PRIVATE LIMITED
2 Table of Content 1 Overview Purpose Scope Definitions Timing Policy Backup of Older Versions Responsibility Verification and Testing Archives Restoration Effective Date Review and update... 5 Page 2 of 5
3 1 Overview VIJETA BROKING INDIA PRIVATE LIMITED (VBIPL) in to the business of Securities Market Broking and uses Direct Market Access, Research, Back Office software (hereafter referred as network ) to expand its network and facilitate clients. Back up is an important aspect of computer data security. This policy defines the backup policy for computers owned and operated by VBIPL which are expected to have their data backed up. These systems are typically servers but are not necessarily limited to servers. Servers expected to be backed up include the database server, the application server, the mail server, file server and the web server. 2 Purpose This policy is designed to protect data in the organization, be sure it is not lost and can be recovered in the event of an equipment failure, intentional destruction of data, or disaster. 3 Scope This policy applies to all equipment and data owned and operated by VBIPL. 4 Definitions 4.1 Backup - The saving of files onto magnetic tape or other offline mass storage media for the purpose of preventing loss of data in the event of equipment failure or destruction. 4.2 Archive - The saving of old or unused files onto magnetic tape or other offline mass storage media for the purpose of releasing on-line storage room. Page 3 of 5
4 4.3 Restore - The process of bringing off line storage data back from the offline media and putting it on an online storage system such as a file server. 5 Timing The data of the Critical Servers shall be backed up on a daily basis on all days including non-working days. 6 Policy 6.1 Daily Integrated back up of all data in database server, file server, mail server, and utility files including all patches, fixes and updates shall be taken on a daily basis. 6.2 Other servers like the web server, application server, operating system shall be carried out atleast once a week. 6.3 Media: The media on which the backup shall be taken may comprise of External Hard Disks, Tapes, or any other media being used by the company. 6.4 The back-up media shall be labeled with information related to data stored, server name and the type of data or there shall be alternative identification mechanism like bar-coding. 6.5 Back up data shall be stored on site in a fire proof cabinet and a copy of the same shall be at maintained at an off site location. 7 Backup of Older Versions The software updates and releases shall be accessed by the authorized person. The older version of the application shall also be backed-up. Page 4 of 5
5 The backup shall be taken either manually or through utilities, which maintains adequate logs and records of the activities carried out. 8 Responsibility The IT department manager shall delegate a member of the IT department to perform regular backups. The delegated person shall develop a procedure for testing backups and test the ability to restore data from backups on a monthly basis. 9 Verification and Testing The integrity of the data shall be verified at the time of daily back-up by enabling the integrity check function. The data stored on the back-up server may be tested at the time of mock trading. 10 Archives The data, if necessary, shall be archived at the end of 90 days. 11 Restoration In order to restore the files user must submit a request to the IT department, which, in case of critical restoration, shall be authorised by head of the relevant department. Request may contain the file creation date, the name of the file, the last time it was changed, and the date and time it was deleted or destroyed. 12 Effective Date This policy is effective from 01/04/ Review and update This policy shall be reviewed and updated on an annual basis or on any special event or circumstance. Page 5 of 5
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