PeopleSoft Financials 9.1 Quick Reference Guide

Transcription

1 PeopleSoft Financials 9. Quick Reference Guide File Structure: The Spreadsheet Journal Import Utility file structure has been updated for 9.. With the Hyperion budget system, there is not a need for the Budget and Statistical Budget spreadsheet files that currently exist for PeopleSoft 8.8. As such, there is only one spreadsheet file for PeopleSoft 9., which is intended for the uploading of actual figures. There are two different versions of the spreadsheet based on the Microsoft Excel version used. Both the Excel 007 and 00 versions perform the same functionality. Version 9. Version 8.8 This is the spreadsheet file that users will open. Microsoft Excel 007 and subsequent This is the spreadsheet file that users will open. Microsoft Excel 00 and prior P

2 PeopleSoft Financials 9. Quick Reference Guide Spreadsheet Journal Import Utility Homepage: Aligned with the new Spreadsheet Journal Import Utility file structure for 9., there is one spreadsheet homepage that is the starting point for all three types of transactions. Version 9. Version 8.8 The three different spreadsheets for 8.8 have been consolidated into one spreadsheet for 9. that can be used for all three types of transactions. The Setup screen remains similar to as it was for 8.8. ONL is entered as the default setting for Source. Users do not need to enter Source for every journal created. These options will not be utilized and should be left unchecked by users. P

3 PeopleSoft Financials 9. Quick Reference Guide New Journal Header Window: The New Journal Header window for 9. contains differences highlighted below. 9. field maps to 8.8 New field in 9. Field no longer in 9. Version 9. Version Source is automatically filled in since ONL is entered as the default setting for Source in Setup. In 9. the Journal ID is displayed as NEXT instead of XX_NEXT as in 8.8. System ID: Unique identifier automatically assigned to each journal header. The ID is system generated and not modifiable by users 5 Reference Number: This field will not be used and should be left blank by users Commitment Control Amount Type: This field will not be used and should be left blank by users Agency Location Code: This field will not be used and should be left blank by users P

4 PeopleSoft Financials 9. Quick Reference Guide Spreadsheet Journals in 9.: The process to create and import journals is the same in 9.. New fields (Sys ID and Journal ID) have been added to the 9. spreadsheet version to enhance the functionality. New field in 9. Field no longer in 9. Sys ID and Journal ID are additional columns in the Journal Lines grid in 9.. After the imported, the Journal ID is displayed in the spreadsheet in place of NEXT. Version 9. before created after imported Version 8.8 remains the same after imported in 8.8 version. Sys ID: Unique identifier automatically assigned to each journal header Journal ID: Updates from NEXT to a unique identifier assigned after imported. Useful to query a journal in PeopleSoft Journal: Contained XX_NEXT in 8.8 before and after the journal was imported. Field replaced by Journal ID in 9. P

5 PeopleSoft Financials 9. Quick Reference Guide Budget Spreadsheet Journals in 9.: Newspapers should use the Hyperion budgeting system to enter all budget data. It will be possible to enter budget data through the Spreadsheet Journal Import Utility. However, this is not the recommended approach, and will not be supported by ACSI. New field in 9. Field no longer in 9. Version 9. Scenario field is only used for when uploading budgets. Scenario: Data needs to be entered in this field when uploading budgets P5 5