Lab 19: Excel Formatting, Using Conditional Formatting and Sorting Records

Transcription

1 Lab 19: Excel Formatting, Using Conditional Formatting and Sorting Records ()

2 CONTENTS 1 Lab Topic In-Lab In-Lab Materials In-Lab Instructions Out-Lab Out-Lab Materials Out-Lab Instructions Grading LAB TOPIC In this lab you will learn how to create tables and be able to format them using Microsoft Excels table theme library. You also learn how to apply conditional formatting to create visual effects to certain data results. Sorting records is an essential part of record or information keeping and today you will learn just how to do that in Microsoft Excel. 1.1 IN-LAB Scenario: Using the last lab s work, you will need to format the data into a table and be able to apply a table them. You will also sort the data in alphabetical order. Later you will use conditional formatting to change the background color of the cell based on the results of the calculations In-Lab Materials 1. Microsoft Excel 2. Access to the Internet 3. in-lab_exl1_firstname_lastname.xlsx from last lab In-Lab Instructions Step 1: Get organized 1. You will need in-lab_exl1_firstname_lastname.xlsx from last lab. 2. Rename the file to in-lab_exl2_firstname_lastname.xlsx. 2 P a g e

3 Step 1: Getting changing it to a table, ordering, and sorting your data 1. Open in-lab_exl1_firstname_lastname.xlsx from last lab. 2. Highlight A5-J14 3. Now Format it as a table by going to the Home tab and click on this icon: 4. Select Table Style Light 9 theme 5. You will need to sort the Products by alphabetical order. To do that you will need to click on the down arrow of Product: Then Select Sort A to Z : notice that all of the products listed are in alphabetical order along with their corresponding data. You can also sort data by click on individual columns and selecting the data you want to search for. For example I want to find all items that I have given a 15% markup simply click on the down arrow of 3 P a g e

4 Markup Retail and uncheck all, but 15% You result should be: The symbol means that column has been filtered for a specific record or records. To remove the filter simply click on that icon then click on take you back to the original display of all of the data.. This should 4 P a g e

5 1. Highlight G6 to G14 5 P a g e

6 2. Apply Conditional Formatting: 3. Highlight G6 to G14 6 P a g e

7 4. Apply Conditional Formatting: 7 P a g e

8 5. Highlight G6-G14 and do the following Conditional formatting: 8 P a g e

9 6. Once you have completed it should look like this: 7. Upload your work to the class site 1.2 OUT-LAB Scenario: Using the last lab s work, you will need to format the data into a table and be able to apply a table them. You will also sort the data in alphabetical order. Later you will use conditional formatting to change the background color of the cell based on the results of the calculations Out-Lab Materials 1. Microsoft Excel Access to the Internet 3. out-lab_exl1_firstname_lastname.xlsx from last lab Out-Lab Instructions 1. You will need your last lab s work (out-labexl1_firstname_lastname). 2. Open the file 3. Highlight cells A5-J14 and apply this table (Table Style Light 8):. It should look like the example below: 4. Now sort the Products column in alphabetical column (A to Z). You should have your products listed like the one below: 9 P a g e

10 5. On the Markup Retail column find all products that have a 15% markup. Now do a screen capture of the sort. Open a blank MS Word document and paste your screen capture. Save the document as out-lab-exl2_sc_firstname_lastname.docx. You will need to upload this document to the class site. 6. Remove or clear any filters on Markup Retail 7. Highlight G6 to G14 and apply a Conditional Formatting using the following data below: a. Highlight Cell Rules Greater Than 15% b. Highlight Cell Rules Between 0% to 14% 10 P a g e

11 c. Highlight Cell Rules Less Than 0% 8. Save the document for the next lab 9. Upload the Excel and MS Word documents to the class website Grading Scoring Points Problems Problems Problems 9 5 Total P a g e