Oracle Open World Go Beyond the Basics with PeopleSoft Query and nvision. Presented by: Millie Babicz

Transcription

1 Oracle Open World 2010 Go Beyond the Basics with PeopleSoft Query and nvision Presented by: Millie Babicz SpearMC Consulting SPEARMC

2 Agenda SpearMC Solutions Overview PeopleSoft Query 9.1 Query Highlights Beyond the Basics PeopleSoft nvision 9.1 nvision Highlights Beyond the Basics 2

3 SpearMC Solutions Overview

4 About SpearMC Who is SpearMC? SpearMC is a full-service consulting and technology services firm with specific focus on Oracle/PeopleSoft Applications Our Local and well-connected network of top-tier Business Analysts, Technical Leads, Developers and Project Managers keep travel related costs to a minimum It is our goal to provide top-tier professional services at competitive rates 4

5 About SpearMC Slide 5 SpearMC is recognized by the San Francisco Business Times and PriceWaterhouseCoopers as one of the region s fastest growing private companies in

6 About SpearMC SpearMC delivers Oracle/PeopleSoft services across numerous industry domains and markets Financial Services PeopleSoft Financials v8.9 Upgrade PeopleSoft Project Costing v8.9 Implementation Technology Ubisoft: PeopleSoft Financials v9.0 Upgrade NetApp: Oracle Data Warehouse & Reporting Consumer Products Financials v8.8 Global Implementation PeopleSoft Financials Long-Term Support Retail & Logistics 24 Hr Fitness: PeopleSoft Reporting Strategy Bekins: PeopleSoft Billing v8.9 Implementation Higher Ed & Government Art Institute: PeopleSoft Financials Training City of Seattle: Chart of Accounts Redesign 6

7 Our Expertise Project Management Personal Service Professional Results Operations Improvement Business Intelligence Education IT Strategy/ Architecture Application Development ERP Integration Recruiting/Support 7

8 PeopleTools - Query

9 Query Continues to have benefits Ad-Hoc & Simple Tabular Reporting Capability Quickly puts operational information in the hands of decision makers Schedulable Power of SQL Database Platform Independence Introduced Web Service for Query in PeopleTools 8.48 Output to Excel, HTML 9

10 Query 9.1 Highlights

11 PeopleSoft Query Enhancements New connected query Ability to develop in-tree criteria prompts Ability to application engine results Drilling URL in PSQUERY 11

12 Connected Query Connected Query provides the ability to create a single XML file based on a set of queries with parent-child relationships A new folder for Connected Query has been added under Reporting Tools A Connected Query is a hierarchical object built with existing PeopleSoft Queries A parent query can nest n levels of child queries and any child query can have m sibling queries within a hierarchy The output for connected query is always an XML file Connected Query can be used as a data source for XML Publisher reports 12

13 Ability to Add an In-Tree Criteria Prompt You can schedule queries that have In-Tree prompts using the Schedule Query component or using the Schedule links in the Query Manager and Query Viewer You are able to add in-tree criteria prompts to your queries, and define tree option in Expression 2 type 13

14 Querying Results with Drilling URLs When you access the Run page of a query that has a Drilling URL defined, its query results are shown as links Clicking these result links either: Runs the destination query with prompt key values if the source query has prompt criteria defined and prompt keys are mapped to source query result columns Launches the component with the search key values if the source query has search keys defined and search keys are mapped to source query result columns Redirects the external URL 14

15 Drilling URL Example Query URL Create a prompt for Business Unit and Project and map the values from your one query to incorporate into your new query 15

16 Query Results Ability to Application Engine Results Scheduled Query You are able to add as an output type for scheduled query (any Application Engine program) results With this option, you can schedule queries to run and have the results ed directly to recipients (not just a link to the Report Manager) 16

17 Why is RSS So Important? Users just want to be told when something that's important to them changed With PeopleTools 8.5, users now have the ability to subscribe to application data and get told when something they care about changed. 17

18 Query Beyond the Basics

19 Advanced Features Union Use to join separate queries. Left Outer Joins Retrieves all the data in the first record and only matching data from the second record. SQL: D.VOUCHER_ID(+) Subquery Subset of data used by a main query for data comparisons Expressions SQL Expressions Used in Query Two Ways: As comparison values in selection criteria As columns in the query output 19

20 Query Expressions Expressions are calculations that PeopleSoft Query can perform as part of a query when PS Query doesn t provide a way by default to calculate a value. Expressions will vary based on database platform being utilized You can create thousands of different expressions using a combination of the following: Database Hints (must begin with /*+) SQL Functions (ABD, TRIM, CURRENT_DATE) Operators (+, -, *, /, <, >, AND, OR, etc.) Values (4, A, False, True, INV_AMT, DISC_AMT) 20

21 Query Expressions Examples LTRIM(E.INV_ITEM_ID,'0') trims leading zeros off item id TO_NUMBER(LTRIM(A.PO_ID,'0')) once the leading zeros have been trimmed off the PO_ID, the value is change to a number. TO_NUMBER(LTRIM(F.VENDOR_ID,'0')) once the leading zeros have been trimmed off the VENDOR_ID, the value is changed to a number. SUBSTR(A.ACCOUNTING_DT,1,4) takes accounting date, ( ) goes to position 1 and picks up positions 1 thru 4, which ends up being the 4 digit year DECODE(A.ERNCD,'120',A.OTH_EARNS,0) if the earning code is equal to 120 then return OTH_EARNS, otherwise return a value 0. A.QTY_ONHAND-B.QTY simple equation that subtracts the 2 quantity fields to make sure they always return a zero. 21

22 Using Expressions CASE statements Write an expression that looks between two dates: First, if the Hire Date is between the two prompt dates, it will return "New Hire" Second, if the Termination Date is between the two dates, it will return "New Term" Third, if those two conditions are not met, it will simply need to return "Existing" Create a prompt based on HIRE_DT 22

23 Using Prompts Optional Prompts User can either provide the prompt value to return results for a specific value or leave it blank to return rows for all values. 23

24 How to Default Current Date in a Query prompt automatically Type the following in Edit Expression: Type Default Date Expression Criteria current date decode(:1,to_date(' ','yyyy-mm-dd'), trunc(sysdate),:1) current date - 1 decode(:1,to_date(' ','yyyy-mm-dd'), trunc(sysdate)-1,:1) current date + 1 decode(:1,to_date(' ','yyyy-mm-dd'), trunc(sysdate)+1,:1) Note: Different database platforms use different functions (e.g. MSSQL uses getdate instead of sysdate ) Replace :1 with the actual prompt value. You must first create this prompt. Now you need to pass 01/01/1900 as an input parameter if you want to run the query for current date. Passing any other values will make the query run for that date. This way you can achieve both (run the query for a user selected date or run a query for current date which can be used to schedule). 24

25 PeopleTools - nvision

26 nvision nvision is a good tool for reporting data from PeopleSoft in an end user 'usable' format Allows end users to retrieve information from the PeopleSoft database using ledgers, trees, and queries and to place it into an Excel spreadsheet Has been the reporting product of choice for financial reporting, but also used frequently with other modules, including HR nvision Bursting Delivered Security template and scopes in nvision Custom programmatic generation of rules Scopes and report requests Layouts and report requests 26

27 nvision Slide 18 Components Ledger Structure Ledger Data CFs & Trees nvision Layouts Report Requests Report Books nvision Scopes End-User Reports 27

28 nvision Components Slide 19 Component Chartfields Trees Ledger Structure & Data Layouts Scopes Report Requests Report Books End-User Reports Definition Accounts, Project ID, Cost Centers (DeptID) Graphical representation of chartfields Trees are used to present chartfield hierarchy via nodes, roll-ups and detail values Store GL summary balances by accounting period at the chartfield level Structure dictates how the ledger will store USD and Local currencies Excel-based templates that contain the rules or instructions that tell PeopleSoft how to retrieve and present ledger data All report formatting is done within the layouts Used to narrow or filter the amount of data that a report request retrieves Scopes allow for a limited set of layouts to be used repeatedly without having to go into the layout and hard-code criteria Contain the report generation criteria such as Report Name, Report Layout, Scope, Reporting Date, Business Unit, Variables and Distribution Allow for several report requests to be grouped together and run at the same time. Report Books are run via the PeopleSoft Process Scheduler either on an ad-hoc or scheduled basis Excel worksheets that are distributed to Financial end-users 28

29 nvision 9.1 Highlights

30 nvision Enhancements Accepting tree effective-date at the time of criteria definition Supporting not-in criteria Ability to define the types of report requests Restoring query prompts to web version of nvision Drilling down PS/nVision reports using web services (nvisiondrill VSTO add-in) 30

31 Accepting Tree Effective-Date These changes will affect only matrix layouts, as only in matrix layouts we have an option of selecting trees Tabular layouts are not affected The PeopleSoft nvision Filter Criteria dialog in nvision client is enhanced to include an As of Date field along with the tree name If this checkbox is selected, the As of Date for Trees specified in layout definition is overridden at the time of Report Request 31

32 nvision Supporting Not-in Criteria Beside adding, modifying, and deleting the nodes from the criteria, the PS/nVision Layout designer now includes a new feature called not-in, which allows Layout designers to include fields for building negative criteria; for example, selecting nodes for not-in clause part of the Query 32

33 nvision Restoring Query Prompts to Web Version of nvision The Define Report Request page of PS/nVision will include a new sub page called Query Prompts Prompts, where you are able to add all the required parameters for queries in that given report These parameters are stored as records in a new table called Query Parameters; and these records are identified by the Query name, report ID, and Business Unit as a primary key 33

34 nvision Ability to Define the Types of Report Requests Select nvision, Share Report Request from the nvision menu.. nvision Designer recognizes the concept of public and private report requests Currently, only the web-based version honors the public or private report requests security This enhancement enables the users of the Windows client of PS/nVision to: Have the flexibility of making report request either public or private Define whether to share the report with other users 34 Select Users / Roles to share your report

35 nvision Beyond the Basics

36 nvision Layout Comparison Key differences between tabular layouts, matrix layouts, and Query. Feature / Function Matrix Layout Tabular Layout Query Data Sources Multiple queries and Single query Single query ledgers, labels Data Numbers in matrix, text Text and numbers Text and numbers in labels and variables Data delivery Matrix intersections of field criteria and queries (amounts) of label and field criteria (text) Selected query result columns, one data row per spreadsheet row All query result columns, one data row per spreadsheet row Layouts Selection criteria One per workbook, but can have multiple tabular layouts in same workbook. Scope, Business Unit, Effective Dates, Query Ledger, TimeSpan, Field, Label, String Multiple worksheets per workbook Scope, Query None: produces one sheet in template workbook Query PS nvision variables Yes No (but can put in No matrix layout) Scope Multiple instances from Multiple instances from None the layout workbook the layout workbook nplosion Rows and columns None None Drilldown from instance Yes No No TimeSpans Yes, with data keyed by year, period No No 36

37 nvision Codes nvision places code in Column A and Row 1. For more experienced users, that code can be added or modified without using the layout definition box. Code Meaning %, The start of an nvision command S TimeSpan L Ledger F Chartfield T Select Tree Nodes M Selected Summary Chartfield Nodes V Select Detail Values _ All Detail Values R Reverse Sign N Tree Node X nplode C Copy Formula for nplosion Q Query C Column (Aggregate field from Query) 37

38 Tabular Layout Benefits Extend nvision Reporting to Non-Ledger Tables Multiple Queries in 1 Layout Filter Query Data By Using Scopes Include Excel Features in Layout Formatting and Formulas Pivot Tables Macros Schedule by Using Report Books Use Selected Fields From Queries The nvision GUI was designed to prompt against Financial Ledger based tables, but can be used to pull data from any PeopleSoft table via a predefined query. You must know your field names and type them in instead of picking them from a prompt list. 38

39 Queries Used In Matrix Layout The query must include at least one aggregate (i.e. sum or count) column. You must include the aggregate as part of the query. The aggregate column much have a heading for identification (i.e. Sum Total Amount). Generally speaking, queries used in matrix reporting should not contain much criteria, as the matrix layout will limit the information returned in the results. This allows you to reuse a shell query for many different layouts. 39

40 Queries Used in Matrix Layout Combination of query data and timespans populate the report. The FISCAL_YEAR and ACCOUNTING_PERIOD requirement can be a problem for non-ledger PeopleSoft tables. However, this requirement can be fulfilled by joining an accounting date field to the calendar table and/or by creating a table view. 40

41 How to limit report instances when using multiple Scope fields? PS/nVision normally produces a report instance for each combination of the selected nodes or detail values for all specified fields. If you specify a field combination table, PS/nVision generates an instance of the report for only those field values that are listed as valid combinations on the table. Note: You can also create a dynamic record that is populated by a query and includes only the combinations of field values that actually have data for that reporting period. 41

42 Using Variables Create in out-of-view area Put in all the nvision Variables you might want and label them Name the cell for each Variable using Formulas > Create from Selection 42

43 Working with Functions In out of view area, set up 4 QTD columns Use OFFSET formula in visible part of report to pick up correct Quarter Example: =OFFSET(U10,0,QTR) 43

44 PS/nVision-Defined Names Sample of names that can be inserted into cells on report layouts Name NvsElapsedTime NvsEndTime NvsHiddenSheet NvsInstanceHook NvsTreeASD NvsQueryName Description Indicates the elapsed time to produce this instance. To see this elapsed time in the instance, enter the formula =NvsElapsedTime in a cell and format the cell with a time format. Indicates the time this instance was saved. To see this time in the instance, enter the formula =NvsEndTime in a cell and format the cell with a date or date/time format. Used on hidden layout sheets only to enable data retrieval on the sheet. By default, nvision will not process hidden layout sheets. Indicates the name or reference of the macro to be run on completion of the instance. Stores the tree as of date from the report request. Stores the name of the query that provides the data for this tabular layout or instance. 44

45 nvision Design Tips Different ledgers cannot be combined in one field. Different TimeSpans cannot be combined in one field. nploded rows or columns cannot be combined with non-nploded rows or columns. If any field criteria are specified in an individual cell, all field criteria should be specified in the cell, no field criteria will be inherited from the row, column, or worksheet. Take advantage of report variables and relative timespans to minimize layout maintenance. The XLS output is generated in the format of the Excel version on the Report Server. As a rule, you need to make sure your end-users have compatible versions of Excel to open the XLS output generated from the Report Server. 45

46 SpearMC Sessions Advanced PeopleSoft Security Audit (ID#: S ) Date: 20-SEP-10 Time: 11:00-12:00 Venue: Marriott Marquis Room: Golden Gate A Dos and Don ts of ERP Training and Use of Oracle User Productivity Kit (ID#: S315580) Date: 21-SEP-10 Time: 17:00-18:00 Venue: Marriott Marquis Room: Golden Gate C3 Go Beyond the Basics with PeopleSoft Query and nvision (ID#: S315581) Date: 23-SEP-10 Time: 12:00-13:00 Venue: Marriott Marquis Room: Golden Gate C2 46

47 Contact Information Marcus Bode, Principal David Pigman, Technical Specialist Millie Babicz, Functional Specialist 47

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