MODULE A - ADMINISTRATIVE

Transcription

1 Slide 1 MODULE A - ADMINISTRATIVE SUBMODULES A1. Tools and Resources A2. Codes and Standards Products A3. Membership Maintenance A4. Honors and Awards A5. Publishing Codes and Standards ASME C&S Training Module A5 Module A - Administrative

2 Slide 2 REVISIONS DATE 5/25/06 SLIDE 9 & Notes 23 & Notes 28 & Notes & Notes CHANGE Third listed item revised. New Example added; remainder of slides renumbered. First listed item deleted. Second and third bullets consolidated. Third listed item editorially revised. ASME C&S Training Module A5

3 Slide 3 A5. Publishing Codes and Standards A5. Publishing Codes and Standards

4 Slide 4 OBJECTIVES This submodule will provide guidelines for: proper document preparation to avoid untimely delays in publishing documents noting and/or alleviating and reducing the number of discrepancies helping to produce consistent and uniform Codes and Standards ASME C&S Training Module A5 Slide 3 Objectives This submodule will provide you with guidelines intended to help reduce the time it takes to publish documents help reduce the number of discrepancies help produce consistent and uniform codes and standards.

5 Slide 5 AGENDA Preparation of Proposed Revisions Sample Revisions Preparation and Delivery of Electronic Files Distribution and Review Of First Proofs and Manuscripts Publishing Guides and Tools ASME C&S Training Module A5 Slide 4 Agenda These are the areas we will cover.

6 Slide 6 I. PREPARATION OF PROPOSED REVISIONS ASME C&S Training Module A5 Slide 5 Part I - Preparation of Proposed Revisions This section offers guidelines for preparing proposed revisions of codes and standards for presentation for committee review.

7 Slide 7 GENERAL GUIDELINES Best resources Follow the Guide to Presenting Proposed Revisions (for Volunteers). See also Guide to Presenting Proposed Revisions (for Staff Secretaries). The Guides include a checklist. ASME C&S Training Module A5 Slide 6 General Guidelines Best resources: When presenting proposed revisions for committee action, members should follow the Guide to Presenting Proposed Revisions (Volunteers) which is posted on the ASME Website. There is also a Guide to Presenting Proposed Revisions (Staff Secretaries) which contains the same information, plus some additional material helpful to the Staff Secretary. The guide contains a checklist to help ensure that all of the necessary items have been included, such as text, figures and tables. The slides that follow summarize the checklist items.

8 Slide 8 GENERAL GUIDELINES Marking up materials Use the most recent version of the code or standard. Mark revisions directly on the pages. All photocopies and materials must be legible. For long entries, include an insert. Indicate placement of the insert on the relevant page. Do not write too close to margin. Provide all materials for text, tables, art, etc. ASME C&S Training Module A5 Slide 7 General Guidelines (cont d) Marking up materials: Use the most recent version of code or standard including the latest addenda, even for pages that have not changed from the previous edition. Mark the revisions directly on the pages (i.e., on hard copy). Make sure all photocopies and materials provided are legible. If entry/revision is lengthy, include an insert, noting the placement of the insert on the affected page. Do not write too close to the margin to ensure good copies can be made. Provide all materials for text, tables, art, etc. The use of electronic files will be discussed later.

9 Slide 9 GENERAL GUIDELINES Revised editions vs. addenda Revised editions Make single-sided copy of all pages from latest publication. Addenda Make single-sided copy of affected pages only. ASME C&S Training Module A5 Slide 8 General Guidelines (cont d) Revised editions vs. addenda: For revised editions, make a single-sided copy of all pages from the latest publication. For addenda, make a single-sided copy of affected pages only.

10 Slide 10 CHECKLIST FOR C&S REVISIONS (Volunteers) Text Complete Legible Single-sided, manuscript Equations clear and legible All revisions indicated ASME C&S Training Module A5 Slide 9 Checklist for C&S Revisions - Volunteers Responsibility Text: Complete Legible Single-sided, manuscript Equations clear and legible All revisions indicated

11 Slide 11 CHECKLIST FOR C&S REVISIONS (Volunteers) Figures Complete Numbering correct; corresponds to text All callouts clear and legible All revisions indicated ASME C&S Training Module A5 Slide 10 Checklist for C&S Revisions - Volunteers Responsibility Figures: Complete Numbering correct; corresponds to text All callouts clear and legible All revisions indicated

12 Slide 12 CHECKLIST FOR C&S REVISIONS (Volunteers) Tables Complete Numbering correct Numbering corresponds to text All revisions indicated ASME C&S Training Module A5 Slide 11 Checklist for C&S Revisions - Volunteers Responsibility Tables: Complete Numbering correct Numbering corresponds to text All revisions indicated

13 Slide 13 CHECKLIST FOR C&S REVISIONS (Staff Secretaries) Cover material Complete designator Complete title Revision line Other publication information, if applicable Department of Defense (DoD) notice, if needed All revisions indicated ASME C&S Training Module A5 Slide 12 Checklist for C&S Revisions - Staff Secretaries Responsibility Some of the items included on the checklist are only applicable for preparation of manuscripts for submittal to Codes and Standards Publishing, e.g., copyright page or committee roster. Cover material: Complete designator Complete title Revision line Other publication information, if applicable Department of Defense (DoD) notice, if needed All revisions indicated

14 Slide 14 CHECKLIST FOR C&S REVISIONS (Staff Secretaries) Front matter (as applicable) Copyright page Foreword Preface Introduction Summary of changes Committee roster Committee correspondence page All revisions indicated ASME C&S Training Module A5 Slide 13 Checklist for C&S Revisions - Staff Secretaries Responsibility Front matter (everything before actual text) as applicable: Copyright page (subscription information provided by staff engineer) Foreword Preface, if applicable Introduction, if applicable Summary of changes Committee roster Committee correspondence page, if applicable All revisions indicated

15 Slide 15 CHECKLIST FOR C&S REVISIONS (Staff Secretaries) Text, tables, figures (same as Volunteer checklist) Back matter Appendices identified as mandatory or nonmandatory Cases contain Foreword, Contents, Text Interpretations Index All revisions indicated ASME C&S Training Module A5 Slide 14 Checklist for C&S Revisions - Staff Secretaries Responsibility Text, tables, figures: The checklist used by Staff Secretaries for these items is identical to the checklist used by volunteers, as described earlier. Back matter: Appendices identified as mandatory or non-mandatory Cases contain Foreword, Contents, Text Interpretations Index All revisions indicated

16 Slide 16 II. SAMPLE REVISIONS ASME C&S Training Module A5 Slide 15 Part II Sample Revisions We will look at some samples of correct and incorrect revisions.

17 Slide 17 BASIC REQUIREMENT FOR REVISIONS Revisions must show What is existing text, table or art What is the proposed revision ASME C&S Training Module A5 Slide 16 Basic Requirement for Revisions Existing material vs. proposed revision: You cannot go far wrong if you make it unambiguously clear as to what is existing text, table or art and what is the proposed revision.

18 Slide 18 EXAMPLE 1 INCORRECT REVISION: Paste-over ASME C&S Training Module A5 Slide 17 Example 1 - Incorrect Revision: Paste-Over In this example, the author has revised Table 4 by pasting the revised values (circled in red on slide) over the already existing values, leaving it unclear as to what, if any, changes need to be made.

19 Slide 19 EXAMPLE 2 ACCEPTABLE REVISION ASME C&S Training Module A5 Slide 18 Example 2 Acceptable Revision This example shows an acceptable version of the proposed revision from Example 1. Here the author has clearly indicated changes to the table.

20 Slide 20 EXAMPLE 3 POORLY MARKED REVISION ASME C&S Training Module A5 Slide 19 Example 3 Poorly Marked Revision This example illustrates a proposal with poorly marked revisions. It is not clear what is old text and what is proposed new text.

21 Slide 21 EXAMPLE 4 IMPROVED MARK-UP ASME C&S Training Module A5 Slide 20 Example 4 Improved Mark-Up This example shows an improved mark-up of the proposed revision that was shown in Example 3. Here the revisions are clearly indicated.

22 Slide 22 EXAMPLE 5 BEST PRESENTATION ASME C&S Training Module A5 Slide 21 Example 5 - Best Presentation The best presentation is this example, where the page from the most recent version of the code is marked and labeled with the word insert and an insert page is attached.

23 Slide 23 EXAMPLE 6 ILLEGIBLE TYPE (rejected) ASME C&S Training Module A5 Slide 22 Example 6 - Illegible Type This example shows a page from a proposal that was rejected because of illegible type. Also note that the copy runs off the top of the page.

24 Slide 24 EXAMPLE 7 USING WORD REVISION TRACKING ASME C&S Training Module A5 Slide 23 Example 7 Using Word Revision Tracking This example demonstrates the use of the revision tracking feature of Word to highlight additions to, and deletions of, current text.

25 Slide 25 POP QUIZ #1 You wish to propose two new paragraphs as changes to a code. What is the best way to mark them on a copy of the original code? Write the new wording in the margin. Type the new paragraphs on a separate piece of paper and paste them over the old wording. Type the new paragraphs on a separate page and indicate insert on the original. ASME C&S Training Module A5 Slide 24 Pop Quiz #1 Answer: c

26 Slide 26 III. PREPARATION AND DELIVERY OF ELECTRONIC FILES ASME C&S Training Module A5 Slide 25 Part III Preparation and Delivery of Electronic Files

27 Slide 27 PREPARATION OF ELECTRONIC FILES Publishing Environment No commonly used word processing publishing software exists that meets the needs of a publishing environment which produces complex product(s) ASME Publishing uses a high-end publishing system High-end system enables Publishing team to have greater amount of control. ASME C&S Training Module A5 Slide 26 Preparation of Electronic Files Publishing Environment No word processing or commonly used publishing software currently exists that meets the needs of a publishing environment which produces complex product(s) ASME Publishing uses a high-end publishing system with a level of functionality far superior to any word processing or common publishing software currently on the market This high-end publishing system enables the Publishing team to have a greater amount of control over the, often, intricate and complex textual elements of which the products are comprised. Some of the other Publishers using this same software: United States Supreme Court, Federation of Animal Science Societies (FASS), Deere & Company, International Air Transport Association, Princeton University Press, not to mention many commercial printers.

28 Slide 28 PREPARATION OF ELECTRONIC FILES Goals of ASME Publishing To ensure production runs in the most efficient and cost-effective manner, working from electronic files whenever possible (avoiding re-keying) To supply our volunteers with Guides in an effort to ensure smooth transition of manuscript files to published product References: C&S Guide to Preparation of Electronic Manuscripts C&S Guide to Delivery of Digital Files ASME C&S Training Module A5 Slide 27 Electronic Files Goals of ASME Publishing: To ensure production runs in the most efficient and cost-effective manner, working from electronic files whenever possible (avoiding re-keying) To supply our volunteers with Guides in an effort to ensure smooth transition of manuscript files to published product In order to make the transition from author files to published books as smooth and painless as possible for everyone involved, we ve prepared two guides: References: C&S Guide to Preparation of Electronic Manuscripts C&S Guide to Delivery of Digital Files

29 Slide 29 PREPARATION OF ELECTRONIC FILES Hard copy must accompany files Printed on one side Must match electronic files NOTE: Where discrepancies exist between hard copy and the electronic file, hard copy is definitive. ASME C&S Training Module A5 Slide 28 Preparation of Electronic Files Hard copy must accompany files: A hard copy of the most current version of your manuscript must accompany the electronic files. It must be printed on one side of the paper only. The hard copy must match the files on disk. NOTE: Where there are discrepancies between the hard copy and the electronic file, the hard copy will be the definitive version.

30 Slide 30 PREPARATION OF ELECTRONIC FILES: Text New Code/Standard Text/Tables Acceptable Software for Initial Manuscript submittal ASME Publishing is flexible; can accept documents created from variety of software platforms MS Word is preferred software for manuscript submittal MS Word Template available PDF format (without annotation) also acceptable ASME C&S Training Module A5 Slide 29 Preparation of Electronic Files: Text New Code/Standard Text/Tables: There is no single software platform that is used for the purpose of publishing Codes and Standards. MS Word is the preferred software for manuscript submittal due to its popularity. To facilitate the use of MS Word, ASME Publishing has developed a Microsoft Word template with formatting styles designed to facilitate drafting work and electronic file portability. The template is available on the C&S Website; members are encouraged to use this template wherever practical. PDF format, without annotation, is another acceptable method for submittal. Submit your files in their native applications to preserve paragraphing, other necessary line breaks and special characters (such as superscripts and degree symbols) for translation routines. For example, if you composed your manuscript using Microsoft Word, do not save it as a text (txt) file. Save it as a Word document.

31 Slide 31 PREPARATION OF ELECTRONIC FILES: Text New Code/Standard Text/Tables {Cont.} Acceptable Software for Initial Manuscript submittal MS Word or Excel can be used for tables Submit file in native application (I.e., do not submit a. txt file ASME C&S Training Module A5 Slide 30 Preparation of Electronic Files: Text New Code/Standard (Continued): Submit your files in their native applications to preserve paragraphing, other necessary line breaks and special characters (such as superscripts and degree symbols) for translation routines. For example, if you composed your manuscript using Microsoft Word, do not save it as a text (txt) file. Save it as a Word document.

32 Slide 32 PREPARATION OF ELECTRONIC FILES: Text New Code/Standard - Formatting One File for each chapter or major subdivision Minimal formatting Single column Wide margins Hard returns to be used only at end of paragraph or heading NO automatic bullets or numbering are to be used ASME C&S Training Module A5 Slide 31 Preparation of Electronic Files: Text Formatting: One file for each chapter and for other major subdivisions of the book, such as Parts. Keep formatting to a minimum. Do not try to imitate the visual formatting of published standards. Use simple, single-column pages of text with roomy margins on all sides. Use the automatic word processing wraparound feature and not hard returns for line breaks within a paragraph. Use hard returns only at the end of a paragraph or after headings. Do not use automatic bullets or numbering if implemented, they will be lost in conversion.

33 Slide 33 PREPARATION OF ELECTRONIC FILES: Text New Code/Standard Formatting {Cont.} Special Characters Superscript & subscript: use software Greek characters: use symbol font (plus highlight hard copy) Equations: highlight on hard copy Tables (in-text and designated) preferable method use functionality of the (Word) software to create table alternative method place (only) one tab between each column within table ASME C&S Training Module A5 Slide 32 Preparation of Electronic Files: Text (cont d) Formatting: Special characters Superscript & subscripts: When setting superscript and subscript characters, use the software s built-in features rather than adjusting character spacing and font size. Use the symbol font for Greek characters whenever possible. Please note the characters on the hard-copy printout by highlighting, so that publishing staff can properly prepare them for conversion; they will not convert without special attention. Equations The most important thing with equations is to provide a clear, readable visual image on hard copy. This can be done by drawing, or keying, or referencing a clear copy of a graphic, whatever is easiest for you and provides the clearest, most accurate image. Equations do not convert well and will be rekeyed. Tables the preferable method is to use the Word Software to create a table. An alternative method is to use only one tab in between each entry in columnar material keyed in text. Note that your columnar material will not line up in the manuscript unless you have formatted tabs for this function, but it will line up once it is formatted in the publishing application. If you are using the ASME Publishing template, you will find a style for tabular material that both provides clear visual information for drafting and eases conversion and translation.

34 Slide 34 PREPARATION OF ELECTRONIC FILES: Text Revised Code/Standard Revised text must originate from latest print product MS Word file using Revision tool PDF file using Adobe Acrobat Annotation tool Note: It will be at the discretion of ASME Publishing to determine how the revisions will be integrated into Master electronic documents. ASME C&S Training Module A5 Slide 33 Preparation of Electronic Files: Text Revised code/standards: In cases where an existing standard is being revised, it is crucial that ASME Publishing be provided with a clear markup of changed areas on the most current printed issue of the code or standard Revised test must originate from latest print product. Can use MS Word file using Revision tool or PDF file using Adobe Acrobat Annotation tool. Note that it will be at the discretion of ASME Publishing to determine how the revisions will be integrated into the Master electronic documents. This is determined based on a combination of factors such as amount of revisions, size of a specific revision, complexity of initial setup, etc.

35 Slide 35 PREPARATION OF ELECTRONIC FILES: Art Acceptable file types Line art:.eps format (e.g. Adobe Illustrator) Half-tone images:.tif format (240 DPI, 2% highlight, 85% shadow) Unacceptable file types (will be recreated) PCX (Paintbrush) JPEG (.JPG) PICT (Quickdraw) BMP WMF CGM ASME C&S Training Module A5 Slide 34 Preparation of Electronic Files: Art Acceptable File types We prefer that images be transmitted in their native application format, for example: Adobe Illustrator (.EPS) for line art {Note: General instructions for conversion of AutoCAD files are supplied in the C&S Guide to Preparation of Electronic Manuscripts }.TIF files for half-tone images. Unacceptable file types: The following file types are specifically not acceptable, because they do not produce quality images for print publications. These figures will be recreated. Paintbrush (.PCX) JPEG (.JPG) Quickdraw (PICT).BMP.WMF.CGM

36 Slide 36 PREPARATION OF ELECTRONIC FILES: Art File preparation for artwork Do not embed graphics in text file Create separate stand-alone file per graphic Filenames should correspond to numbering of art in body of text Filenames should be named with full extension (i.e..tif,.eps ) Submit in native application Provide hard copy documentation re: software application used (and version) ASME C&S Training Module A5 Slide 35 Preparation of Electronic Files: Art File preparation for artwork: In the interest of quality and accuracy, ASME will use author-supplied electronic art for figures wherever possible. Each individual figure or graphic must be supplied as a separate, stand-alone file; do not embed graphic within the manuscript file. Filenames should correspond to the numbering of the graphics in the body of the text document. Submit artwork in native application; do not convert. Make sure to provide hard-copy documentation about what applications were used to create the images. All image files should be clearly named and labeled as to file format and content.

37 Slide 37 DELIVERY OF ELECTRONIC MATERIALS Virus scanning Scan all files for viruses prior to transmission Label all disks/media clearly Ex: Win98, Word2000 Disk 2 of 5, WinZip Compression software supported: PK-Zip (WinZip) StuffIt! Z (Unix compress) ASME C&S Training Module A5 Slide 36 Delivery of Electronic Materials Virus scanning: ASME Publishing staff recommend that all media be scanned for viruses before submission. Label media or, in the case of ftp transfer or , provide information pertaining to operating system, software/version, count and compression used (I.e. Win98, Word 2000, disk 2 of 5, Winzip). Compression: Transmission of electronic files is quicker and more reliable if the files are first compressed. ASME can accept archived and compressed files processed using the following compression programs: PK-Zip (WinZip), StuffIt!, and Z (Unix compress). No other compression schemes are supported.

38 Slide 38 DELIVERY OF ELECTRONIC MATERIALS Method(s) of Transfer File Transfer Protocol (ftp) (2-megabyte limit per ) 3½-inch high-density disks Iomega Zip disks (100 mb) CD-ROM NOTE: Files must be accompanied by hard copy except in the case of ftp or transfers, in which case the hard copy will have to be sent separately. ASME C&S Training Module A5 Slide 37 Delivery of Electronic Materials (cont.) Methods of transfer: If you have an ftp (file transfer protocol) site where you can post files for retrieval, it is possible for ASME staff to retrieve your files over the Internet. Provide username and password, filenames and exact location for retrieval of data. Manuscript files may be transmitted via if the total size of all attached files does not exceed 2 megabytes. Authors providing manuscripts via need to be available for consultation should problems occur. Discuss these possibilities with your committee secretary if you think you'd like to try e- mail submittal. We accept delivery on 3½-inch high-density (not double-density) disks, 100-mb zip disks, and cd-rom.

39 Slide 39 IV. DISTRIBUTION AND REVIEW OF FIRST PROOFS AND MANUSCRIPTS ASME C&S Training Module A5 Slide 38 Part IV Distribution and Review of First Proofs and Manuscripts Let us now take a look at the process for distributing and reviewing first proofs and manuscripts. The purpose of this process is to ensure committee-voted actions are accurately incorporated into published ASME documents.

40 Slide 40 STAFF SECRETARY REVIEW Manuscript review: Staff Secretary reviews editorial corrections and queries Boiler and Piping Code manuscripts: Staff Secretary also checks approved proposals and errata References: Guide for Engineering Staff Distribution and Review of First Proofs and Manuscripts Guide on Volunteer Review of Manuscripts and Proofs ASME C&S Training Module A5 Slide 39 Staff Secretary Review Manuscript review: The appropriate Staff Secretary shall review the manuscript from the editor to consider any suggested editorial corrections and/or questions by the editor. For Boiler Code and Piping Code manuscripts, the appropriate staff secretary shall also review the manuscript to make sure all appropriate approved proposals and errata have been accurately incorporated (since the editor prepares the manuscript). NOTE: The Continuous Improvement Committee has created two guidelines for distribution and review of first proofs and manuscripts, both of which are available on the ASME Website.

41 Slide 41 DISTRIBUTION TO COMMITTEE MEMBERS Committee member review: Committee member can request review of manuscripts and proofs Direct request to Committee Chair Staff Secretary reviews proofs concurrent with Committee Review, if applicable. Limit to one or two Committee members or small editorial group ASME C&S Training Module A5 Slide 40 Distribution to Committee Members Committee member review: If deemed necessary to supplement ASME Staff review of proofs to ensure thorough and timely review, a committee member can request, via his or her Committee Chair, to receive manuscripts and proofs. If a Committee member were to review the manuscripts and proofs, it usually would be the Chair of the writing group. To try and maintain the ASME schedule, it is strongly recommended that only one or two Committee members or a small editorial group be used for the review. Proofs shall be reviewed by the appropriate Staff Secretary, preferably prior to being submitted to a committee member(s) or concurrently.

42 Slide 42 TIMETABLE FOR RETURN OF PROOFS Timing issues: Important to keep to timetable for return of proofs Timetable established by ASME staff One or two weeks (max. three) If committee member cannot meet deadline, another committee member may be assigned ASME C&S Training Module A5 Slide 41 Timetable for Return of Proofs Timing issues: A definite timetable for the return shall be established by the ASME staff when the proofs are sent (one to two weeks is suggested). Additional time can be added, but a limit of an additional week is strongly recommended. If the committee member cannot adhere to the timetable, the Staff Secretary may suggest assigning an additional committee member for a portion of the work.

43 Slide 43 PURPOSE OF COMMITTEE MEMBER REVIEW Transmittal letter should include the following: The purpose of this committee member review is to ensure that ASME has properly produced what was approved by the committee during the vote, and to ensure that the technical details have been accurately included in the proofs. This is not the appropriate time for suggesting editorial or especially technical changes. Any changes of this type should be referred back to the committee for future consideration." ASME C&S Training Module A5 Slide 42 Purpose of Committee Member Review Understanding the purpose of the committee review: When transmitting a requested manuscript and/or proofs, the Staff Secretary shall note in the transmittal letter the timetable and include the following statement. The purpose of this committee member review is to ensure that ASME has properly produced what was approved by the committee during the vote, and to ensure that the technical details have been accurately included in the proofs. This is not the appropriate time for suggesting editorial or especially technical changes. Any changes of this type should be referred back to the committee for future consideration."

44 Slide 44 OTHER GUIDELINES Staff Secretary provides cover letter indicating Electronic files used Tables or figures used Committee members focus on Approved revisions that were voted on Not style or further proposed revisions Follow-up by Staff Secretary to keep timeline Coordination with the assigned editor ASME C&S Training Module A5 Slide 43 Other Guidelines Cover letter - When appropriate, the Staff Secretary shall note in the cover letter information concerning the preparation of the proofs (e.g., whether the electronic files, tables, or figures submitted were used, whether the new edition was re-typeset, etc.) Committee members role - Committee members should focus on the changes when reviewing a new edition or addendum. Do not review for editorial styling or attempt to revise the document in its entirety. A document's changes must be voted on and approved by consensus. Such additional alterations to a document are time-consuming and unnecessary. Follow-up - The Staff Secretary shall follow up with the committee member on the due date if correspondence concerning the proofs has not been received by that date. If the Staff Secretary has a continual problem with a committee member not returning the proofs on the due date, he or she shall notify the Committee Chairman and they shall decide appropriate action. Please keep in mind that many delays to timely publication are often incurred during the page proofing stage, due to the tardy return of page proofs Coordination with the assigned editor - The Staff Secretary shall inform the assigned editor if he/she does not expect to return the proofs on the requested date. An expected date when the proofs will be returned shall be provided to the editor.

45 Slide 45 V. PUBLISHING GUIDES AND TOOLS ASME C&S Training Module A5 Slide 44 Part V Publishing Guides and Tools Let s look at some of the tools available to volunteers and staff.

46 Slide 46 PUBLISHING GUIDES AND TOOLS Published by ASME Guide to Presenting Proposed Revisions (for Volunteers) Guide to Presenting Proposed Revisions (for Staff Secretaries) ASME C&S Writing Guide C&S Guide to Preparation of Electronic Manuscripts C&S Guide to Delivery of Digital Files Guide for Engineering Staff Distribution and Review of First Proofs and Manuscripts Guide for Volunteer Review of Manuscripts and Proofs ASME C&S Training Module A5 Slide 45 Publishing Guides and Tools Various guides and tools have been developed by ASME Publishing and the ASME Continuous Improvement Committee which are intended to improve the entire publishing process.

47 Slide 47 ASME C&S WRITING GUIDE 2000 Very useful tool Style Sequencing Punctuation Abbreviations Format Title page Foreword Main text, art Special Policies ASME C&S Training Module A5 Slide 46 ASME C&S Writing Guide 2000 The ASME Codes & Standards Writing Guide 2000 provides an overview to a common writing platform for ASME Codes and Standards publications. The guide is mainly intended for new documents, or new parts being created for existing documents, but it contains a lot of useful information for all committee members and staff. By providing manuscripts that follow the parameters provided in the guide, and by not requesting special exceptions (to the style or organization of a document) unique to one committee's preferences, committee members and technical staff help maintain a high editorial standard that gives users confidence in the informational integrity of ASME's publications. Use of a more uniform publishing style for all our codes and standards will expedite the publishing process. Style - Adhering to established ASME style ensures that similar information is presented in a similar manner in all books, which contributes to better understanding of the material, especially for our international users. Among other editorial concerns, style includes, for example, how things are stated, the order in which information is presented, punctuation, and abbreviations. Format - The section on format explains the various elements (e.g. title page, foreword, contents, main text, art, etc.) of a code or standard. Special Policies - The guide also addresses the special policies affecting the writing of ASME codes and standards, all derived from the ASME Manual for Codes and Standards Development, the ASME Codes and Standards Policies document (CSP), and the policy adopted by the ASME Board on Metrication.

48 Slide 48 SUMMARY Preparation of Proposed Revisions Sample Revisions Preparation and Delivery of Electronic Files Distribution and Review Of First Proofs and Manuscripts Publishing Guides and Tools ASME C&S Training Module A5 Slide 47 Summary These are the areas we have covered.

49 Slide 49 REFERENCES ASME C&S Writing Guide Guide to Presenting Proposed Revisions (for Volunteers) Guide to Presenting Proposed Revisions (for Staff Secretaries) C&S Guide to Preparation of Electronic Manuscripts C&S Guide to Delivery of Digital Files Guide for Engineering Staff Distribution and Review of First Proofs and Manuscripts Guide for Volunteer Review of Manuscripts and Proofs Committee=A &Action=7609 ASME C&S Training Module A5 Slide 48 References These guides can all be accessed by going to the url listed on the slide, or by going to the Codes and Standards web page at and selecting Policies, Procedures and Guides.