Lesson 3 Paragraph Styles
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1 Lesson 3 Paragraph Styles The Concept Of Styles: Styles: In the context of LibreOffice Writer, Styles refers to the characteristics of a part of a document. For example, a Page Style includes information about page size, layout (portrait or landscape), margins, columns, background color, and more. A Paragraph Style includes information about indents and spacing, alignment, font, borders, and more. Casual word processing users adjust things like page margins and page layout manually, and have to repeat making these adjustments on every new page and every new document. However, to enjoy the time savings and power available in LibreOffice Writer you must learn how to use and control document styles. The concept of styles is critical to unleashing the power of desktop publishing. In this lesson, creating Paragraph Styles will be discussed. However, the idea of styles applies to other aspects of documents. Once you understand how to adjust Paragraph Styles, you will have a head start on knowing how to use Page, Character, and Frame Styles. The idea of styles is that different parts of a document share similar characteristics (like font size, spacing between lines, background color, and more). By storing these characteristics in collections of Styles, it is possible to quickly change or adjust everything in a document Creating Custom Paragraph Styles: One of the biggest differences between typing and word processing is the notion of paragraphs and paragraph styles. In Lesson 2 you saw how to change a paragraph style in your document from Default to Text Body. In this Lesson, you will learn how to create your own custom paragraph styles. Figure 3-1: The View, Sidebar option. Open the LibreOffice Writer program. From the Menu Bar, select View and note if the Sidebar option is ON. [See Figure 3-1] (If it is off, toggle it ON.) From the Menu Bar, select File, Save As, adjust the Save in: location to your preferred folder, and then enter the file name My Poem. The Sidebar (see Figure 3-2) has 7 display options. The Properties option duplicates most of the tools found in the text Formatting tool bar. This was used to change font style and size in an earlier lesson. In the current lesson, we will focus on the Styles and Formatting option. In particular, you will see how to create custom paragraph styles. Page 1 of 6
2 Project Title Toggle the Styles and Formatting option ON in the Sidebar (See Figure 3-2). The Sidebar has 7 different options; Properties, Page, Styles and Formatting, Gallery, Navigator, Manage Changes, and Design. Figure 3-2: Styles and Formatting Sidebar options. Figure 3-3 shows the different styles that are available in the Styles and Formatting option of the Sidebar. There are a lot of different styles options available, but don t worry about trying to remember all of them. We will focus just on Paragraph styles in this lesson. Figure 3-3: The Styles and Formatting options. Figure 3-4 shows the My Poem document with no Custom Paragraph styles yet defined. (You will add some text to your poem after some styles have been created.) Observe that the Text Formatting Toolbar shows that the Default Paragraph Style is in use. Page 2 of 6 Figure 3-4: Preparing to create a new Paragraph style.
3 Lesson 3 Paragraph Styles Two new paragraph styles will be created. One for the title and the other for the poem text body. The Styles and Formatting Sidebar has a row of tools across the top (see Figure 3-3). The first tool on the left is the Paragraph Styles tool. When this tool has been selected, a list of paragraph styles appears in the Window. The bottom of the dialog box has a list box that controls the category of styles shown. In this example, we will limit the list to Custom Styles. Creating a Text Body Style Select the arrow on the lower right side of the Styles and Formatting Sidebar and then select the Custom Styles option. From the Styles and Formatting Sidebar, select the Paragraph Style tool. Right click in an empty area of the Styles and Formatting box and select New from the pop up menu. This opens the Paragraph Style dialog box. Observe that there are a number of tabs across the top of the Paragraph Style dialog box. The first step in creating a new paragraph style is to name the style. In the Paragraph Style dialog box, select the Organizer tab. In the Name area of the Paragraph Style dialog box, enter the name My Poem Body. Figure 3-5: The Paragraph Styles dialog box. In the Next style area of the Paragraph Style dialog box, also enter My Poem Body. In the Inherit from area of the Paragraph Style dialog box, use the small arrow on the right side of the text box and use the scrolling list to select None. Do not select the OK button in the dialog box until all desired settings are made. Page 3 of 6
4 Project Title Next, the Alignment and Font options will be set for the My Poem Body Paragraph style. Select the Indents & Spacing tab in the Paragraph Style dialog box. Set the Spacing, Above paragraph to Select the Alignment tab in the Paragraph Style dialog box. Set the Alignment to Center. Select the Font tab in the Paragraph Style dialog box. Since some installed programs add fonts, the exact list of fonts in your computer will depend on what programs have been installed (See Figure 3-6). Figure 3-6: Creating a new Paragraph Style. Select a Font, Typeface and Size for the poem text. (In this example, Antique, Bold, 24pt was used. However, you may choose any font you prefer.) Select OK to close the Paragraph Style dialog box. Now that a paragraph style has been created for a poem body, a second style will be created for the poem title. Creating a Title Style Right click in an empty area of the Styles and Formatting Sidebar and select New from the pop up menu. In the Name area of the Paragraph Style dialog box, enter the name My Poem Title. In the Next style area of the Paragraph Style dialog box, use the scroll arrow to select My Poem Body. In the Inherit from area of the Paragraph Style dialog box, use the small arrow on the right side of the text box and use the scrolling list to select None. Do not select the OK button in the dialog box until all desired settings are made. Select the Alignment tab in the Paragraph Style dialog box, and set the Alignment to Center. Select the Font tab in the Paragraph Style dialog box, and select a Font, Typeface and Size for the poem text. (In this example, Antique, Bold, 36pt was used. However, you may choose any font you prefer.) Select the Font Effects tab in the Paragraph Style dialog box. Toggle the Shadow effect ON. Page 4 of 6
5 Lesson 3 Paragraph Styles Select OK to close the Paragraph Style dialog box. Now that the paragraph styles for the poem have been established, it is time to write a poem. Here is a poem for you to add to the document. If you wish, substitute your own poem verses. With the Text Cursor on the first line of the My Poem document, double click on the My Poem Title style in the Styles and Formatting Sidebar. Enter My First Poem on the first line of the document and then press the Enter key twice. Then enter the following paragraphs (or a poem of your own). Press the Enter key to insert the blank paragraphs shown. It has not been read in Rome It has not been read in Nome It is not about a fellow Or about the color yellow It is not fit to publish But is only poet rubbish Observe that you set the paragraph style to My Poem Title for the first line, but as soon as you pressed the Enter key, the paragraph style changed to My Poem Body. This is because when the My Poem Title was created, the next style was set to My Poem Body. This trick can save a lot of time. Next you will see the power of using Paragraph Styles. Right click on the My Poem Body style in the Sidebar and select the Modify option.. This will open the Paragraph Style dialog box for the My Poem Body style. Change to a different font and font size. Then select the Apply button. Figure 3-7: Modifying Paragraph Styles. If you want to save the modifications, select the OK button. You can modify any of the Paragraph Style settings and change all of the paragraphs in a document that use this style. The point to remember is that when you are using word processing (as opposed to using a typewriter) you can focus on creating the text for your Page 5 of 6
6 Project Title document. After you have created the text you can worry about formatting the appearance of the document. If you create things like newsletters or signs, or announcements where you want to use a similar style for multiple documents, you can migrate paragraph and other styles to new documents. Now that you have created a poem, it is time to save it. Since you already created the file name for this document in an earlier step, you can use the Save tool to update the contents of the document. From the Tool Bar, select the Save tool. Now it is time for you to experiment. From the Menu Bar, select File, Save As and enter a new file name to create a new document. This new document will have the Paragraph Styles of the original. Replace the title and lines with your own poem. In the Styles and Formatting Sidebar, right click on the My Poem Body paragraph style, select Modify, and change the font characteristics. Repeat the previous step for the My Poem Title style. To get the most out of this lesson, open a brand new text document, and go back through this lesson again, word by word, from the beginning. Remember, if you were learning to play the piano, you would practice each piece more than once. The same drill and practice technique will help develop word processing skills faster than trying to do too much too soon. If you rush, there will not be enough soak time for the new information to be absorbed. To see fonts installed on a Windows 10 computer, set File Explorer to Local Disk, Windows, Fonts. Page 6 of 6
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