Academic Affairs Degree Planning Improvement Program Interactive Degree Mapping Tool, Partnership Exploration Phase

Transcription

1 DocuSign Envelope ID: B37A65AD-CE16-4A77-9D8E-162C732D55F8 Academic Affairs Degree Planning Improvement Program Interactive Degree Mapping Tool, Partnership Exploration Phase Project Charter P a g e 1

2 DocuSign Envelope ID: B37A65AD-CE16-4A77-9D8E-162C732D55F8 Project Purpose The purpose of the Interactive Degree Mapping Tool project is to help improve the degree planning experience for current and prospective undergraduate students by providing a dynamic and mobile-responsive software tool. The Tool will support undergraduate students (current and prospective) in making informed and proactive decisions around academic, career and financial planning that will result in timely graduation without unnecessary costs. This project is part of the Degree Planning Improvement Program. Project Scope and Deliverables Investigate possible vendors and institutional partnerships to build a degree mapping tool and its associated services. Deliverables - Depending on the above, this phase could result in: Partnership with a vendor to help PSU build or provide a dynamic and mobile-responsive tool to students to improve the degree planning experience for current and prospective undergraduate students And/or partnership agreements with other institutions to work with PSU as part of a coalition to build a degree mapping tool and its associated services. Out of scope - considering or implementing a new degree audit system (assumption is that new tool will integrate with existing DARS system). Project Timeline Goal is that a degree mapping tool vendor will be selected and/or partnerships will be agreed upon by March 31, Project Roles and Responsibilities Sponsors Executive Sponsor: Sukhwant Jhaj, Vice Provost for Academic Innovation and Student Success Holds ultimate authority and responsibility for the program budget, timeline, and scope. Additional Sponsors Student Experience and Service Design Steering Committee In partnership with and in support of the Executive Sponsor and program and teams, the Student Experience and Service Design Steering Committee will support project success by P a g e 2

3 DocuSign Envelope ID: B37A65AD-CE16-4A77-9D8E-162C732D55F8 resolving issues as needed, dedicating appropriate resources, developing and championing a vision for student services, and supporting the integration of this vision into projects. Kirk Kelly, Associate Vice President and CIO Provide guidance, decision-making, communications, and resource support through the life of the project. Project Leads Cindy Baccar, Associate Vice Provost and University Registrar, Office of Academic Affairs; Randi Harris, Special Assistant to the Vice Provost for Academic Innovation and Student Success, Office of Academic Affairs Provide day-to-day leadership of the project and project team, including as thought leader in the subject areas the project addresses; serve as central point of communication; mitigate issues and risks; and act as project champion. Project Manage r Hans VanDerSchaaf, Senior Project Manager, Office of Academic Affairs Manage project scope, budget and schedule; direct and coordinate project activities; responsible for the application of the Project Management Framework; mitigate issues and risks; own and manage project documentation. Project Team - TBD Participate in the degree mapping tool vendor selection process. Project Decision-Making Decision-making unique to this project - Please see Degree Planning Improvement Charter for program-level RAPID - Selection process for degree mapping tool vendor Identification of possible university or community college partnerships to help build degree mapping tool and associated services VIce Provost for Academic Innovation & Student Success Project Leads Project Manag er CIO Senior Director of Enterprise Solutions D R P I D R P I Student Experience and Service Design Steering Committee Degree mapping tool vendor D R P A I I RAPID Framework, developed by Bain & Company ( - Recommend (R) - Making a proposal on a P a g e 3

4 DocuSign Envelope ID: B37A65AD-CE16-4A77-9D8E-162C732D55F8 key decision, gathering input, and providing data and analysis to make a sensible choice in a timely fashion. Consulting with input providers - hearing and incorporating their views, and winning their buy-in. Agree (A) - Negotiating a modified proposal with the recommender if they have concerns about the original proposal. Escalating unresolved issues to the decider if the A and R cannot resolve differences. In certain projects, the A might exercise veto power over the recommendation. Perform (P) - Executing a decision once it is made. Seeing that the decision is implemented properly and effectively. Input (I) - Providing relevant facts to the recommender that shed light on the proposal s feasibility and practical implications. Decide (D) - Serving as the single point of accountability. Bringing the decision to closure by resolving any impasse in the decision-making process. Committing the organization to implementing the decision. Signatures Sukhwant Jhaj, Vice Provost for Academic Innovation and Student Success Randi Harris, Special Assistant to the Vice Provost for Academic Innovation and Student Success Cindy Baccar, Associate Vice Provost and University Registrar Hans VanDerSchaaf, Senior Project Manager Kirk Kelly Kirk Kelly, CIO P a g e 4

5 Certificate Of Completion Envelope Id: B37A65ADCE164A779D8E162C732D55F8 Status: Completed Subject: Please DocuSign: InteractiveDegreeMappingTool_PartnershipExplorationPhase_ProjectCharter.pdf Source Envelope: Document Pages: 4 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Lori Coulter AutoNav: Enabled EnvelopeId Stamping: Enabled 1600 SW 4th St, Suite 260 Portland, OR Time Zone: (UTC-08:00) Pacific Time (US & Canada) lcoulter@pdx.edu IP Address: Record Tracking Status: Original 11/17/ :33:08 AM Holder: Lori Coulter lcoulter@pdx.edu Location: DocuSign Signer Events Signature Timestamp Cindy Baccar baccarc@pdx.edu Security Level: , Account Authentication (None) Using IP Address: Sent: 11/17/ :36:33 AM Viewed: 11/17/2016 5:52:04 PM Signed: 11/17/2016 5:52:14 PM Electronic Record and Signature Disclosure: Accepted: 11/17/2016 5:52:04 PM ID: 08fffe65-7d f0b9e Hans VanDerSchaaf Hansv@pdx.edu Portland State University Security Level: , Account Authentication (None) Using IP Address: Sent: 11/17/ :36:33 AM Viewed: 11/17/ :37:55 AM Signed: 11/17/2016 3:07:40 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Randi Harris rap@pdx.edu Security Level: , Account Authentication (None) Using IP Address: Sent: 11/17/ :36:33 AM Viewed: 11/17/ :46:11 PM Signed: 11/17/ :47:27 PM Electronic Record and Signature Disclosure: Accepted: 11/17/ :46:11 PM ID: eea78da9-03ec-41c4-81a d8d37ad Sukhwant Jhaj jhaj@pdx.edu Security Level: , Account Authentication (None) Using IP Address: Sent: 11/17/ :36:34 AM Resent: 11/17/2016 5:52:15 PM Viewed: 11/18/2016 8:00:34 AM Signed: 11/18/2016 8:00:46 AM Electronic Record and Signature Disclosure: Accepted: 11/18/2016 8:00:34 AM ID: 8d06862c e87-a4b8-3bd126c5e32b In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp

6 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Notary Events Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/17/2016 5:52:15 PM Certified Delivered Security Checked 11/18/2016 8:00:34 AM Signing Complete Security Checked 11/18/2016 8:00:46 AM Completed Security Checked 11/18/2016 8:00:46 AM Electronic Record and Signature Disclosure

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