Docusign City Manager Approval Transmittal Coversheet
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1 DocuSign Envelope 026E97DB-DD7F-4B98-A30E-EFF489D41228 Docusign City Manager Approval Transmittal Coversheet File Name Purchasing Contact
2 DocuSign Envelope 026E97DB-DD7F-4B98-A30E-EFF489D41228 Request for City Manager Approval of Purchase DATE: January 21, 2016 Questions concerning this acquisition may be directed to DEPARTMENT: Materials Management Melissa Kraft at ACM: Bryan Langley SUBJECT Request for City Manager approval for awarding a purchase of VMWare software for DME s Disaster Recovery site from Presidio, Inc. in the amount of $95, through the State of Texas Department of Information Resources (DIR) through the Go DIRect Program, Contract Number DIR-SDD-2035 (File 6021). FILE INFORMATION The s computer infrastructure dedicated to Denton Municipal Electric (DME) requires a high level of availability so that DME can continue to provide services in case of failures or disasters at a single location or site. The DME infrastructure houses complex systems such as the metering data warehouse (MDM) for billing the advanced meter system which talks to our smart meters and the systems used by the Energy Management Organization to make market decisions. It is essential for the to provide a disaster recovery or disaster avoidance system to allow the DME applications and services to continue to operate in case of a disaster or environmental failure. VMWare provides software that allows efficient use of server hardware and also provides the basis for the City s Disaster Recovery components. VMWare is used throughout the environment and fits within the current support model. RECOMMENDATION Technology Services recommends awarding to Presidio, Inc. in the amount $95, for the VMWare software for DME s Disaster Recovery Site. BASIS FOR SELECTION Presidio, Inc. is providing the Cisco equipment and professional services for DME s Disaster Recovery site project (File#5492). To complete this project, VMWare software is needed to support the Disaster Recovery model. File 6021
3 DocuSign Envelope 026E97DB-DD7F-4B98-A30E-EFF489D41228 Request for City Manager Approval Page 2 PRINCIPAL PLACE OF BUSINESS Presidio Inc. Lewisville, TX ESTIMATED SCHEDULE OF PROJECT This project will begin upon approval with an estimated completion timeframe of two weeks. FISCAL INFORMATION Funding for this item is budgeted in the Technology Services Job Cost account number Attachment 1: Presidio Quote# Requested by: Name: Melissa Kraft Phone x7823 Requisition# Respectfully submitted: Purchasing Expenditure Approved: City Manager or Designate Date File 6021
4 DocuSign Envelope 026E97DB-DD7F-4B98-A30E-EFF489D41228 ATTACHEMENT 1 QUOTE: DATE: PAGE: 1 of /11/2015 TO: CITY OF DENTON Accounts Payable 215 E MCKINNEY ST, TX accountspayable@cityofdenton.com (p) (940) FROM: Presidio Networked Solutions Group, LLC Traci Chrisman 1955 Lakeway Drive Suite 220 Lewisville, TX tchrisman@presidio.com (p) (f) Customer#: CITYO583 Contract Vehicle: TEXAS DIR-SDD-2035 CARAHSOFT and NUTANIX Account Manager: Stephanie Barnes Inside Sales Rep: Traci Chrisman Title: - DME New EMO Site UCS (TA QI) Comments: VMware Quote - Quote EMO Site DIR-SDD-2035 # Part # Description Unit Price Qty Ext Price VMware 1 VS6-EPL-F-L2 TPP L2 U.S. Federal VMware vsphere 6 Enterprise Plus for 1 processor $3, $37, VS6-EPL-3P-SSS-F U.S. Federal Production Support/Subscription VMware vsphere 6 Enterprise Plus for 1 processor for 3 year $2, for 36 mo(s) $27, VC-SRM6-25S-F-L2 TPP L2 U.S. Federal VMware vcenter Site Recovery Manager 6 Standard (25 VM Pack) $4, $8, VC-SRM6-25S-3P-SSS-F U.S. Federal Production Support/Subscription for VMware vcenter Site Recovery Manager 6 Standard (25 VM Pack) for 3 years $3, $6, VCS6-STD-F-L2 TPP L2 U.S. Federal VMware vcenter Server 6 Standard for vsphere 6 (Per Instance) $4, $8, VCS6-STD-3P-SSS-F U.S. Federal Production Support/Subscription VMware vcenter Server 6 Standard for vsphere 6 (Per Instance) for 3 year Total (VMware): $3, for 36 mo(s) $6, $95, Sub Total: $95, Grand Total: $95, THIS PROPOSAL IS GOVERNED BY THE TERMS AND CONDITIONS SET FORTH IN THE DIR CONTRACT NUMBER LISTED ABOVE. Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered, including payments for partial shipments Customer Signature Date
5 Certificate Of Completion Envelope Id: 026E97DBDD7F4B98A30EEFF489D41228 Status: Completed Subject: Please DocuSign this document: File # VMWare for DME Disaster Recovery Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 2 Initials: 0 Cindy Alonzo AutoNav: Enabled EnvelopeId Stamping: Enabled Cynthia.Alonzo@cityofdenton.com IP Address: Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 1/29/2016 2:53:08 PM Holder: Cindy Alonzo Cynthia.Alonzo@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cindy Alonzo cynthia.alonzo@cityofdenton.com Buyer Completed Using IP Address: Sent: 1/29/2016 3:01:05 PM Viewed: 1/29/2016 3:01:18 PM Signed: 1/29/2016 3:03:11 PM Elton Brock elton.brock@cityofdenton.com Purchasing Manager George C. Campbell george.campbell@cityofdenton.com City Manager Using IP Address: Signed using mobile Using IP Address: Sent: 1/29/2016 3:03:12 PM Viewed: 1/29/2016 6:05:54 PM Signed: 1/29/2016 6:06:15 PM Sent: 1/29/2016 6:06:17 PM Viewed: 2/5/2016 8:10:39 AM Signed: 2/8/2016 1:53:17 PM In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp
6 Carbon Copy Events Status Timestamp Jane Richardson Viewed: 2/9/2016 8:10:48 AM Jennifer Bridges Procurement Assistant Julia Klinck Contracts Administration Supervisor Stephanie Padgett TS Administrative Assistant Notary Events Viewed: 2/10/2016 7:43:44 AM Viewed: 2/8/2016 1:56:27 PM Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/8/2016 1:53:19 PM Certified Delivered Security Checked 2/8/2016 1:53:19 PM Signing Complete Security Checked 2/8/2016 1:53:19 PM Completed Security Checked 2/8/2016 1:53:19 PM
DocuSign Envelope ID: C5E21E95-3DB6-4C6D-9F B6F0E
City of Denton Project Mgr. Approval: James Mays 8/22/2018 Construction Admin City of Denton Purchasing Approval: Cindy Alonzo 8/22/2018 Senior Buyer Certificate Of Completion Envelope Id: C5E21E953DB64C6D9F702026587B6F0E
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