WELCOME PACKAGE PARKWOOD ONTARIO HOMEOWNER S ASSOCIATION

Transcription

1 WELCOME PACKAGE PREPARED FOR PARKWOOD ONTARIO HOMEOWNER S ASSOCIATION MEMBERS

2 PARKWOOD ONTARIO HOMEOWNER S ASSOCIATION WELCOME PACKAGE TABLE OF CONTENTS YOUR NEW HOMEOWNER PACKET CONTAINS MANAGEMENT WELCOME LETTER ARCHITECTURAL APPLICATION AUTOMATIC WITHDRAWAL FORM HOMEOWNER INFORMATION FORM CONSENT TO DELIVERY BY ELECTRONIC TRANSMISSION

3 Dear Homeowner: Welcome to Parkwood Ontario Homeowner s Association, a place full of favorite places! Community Management Professionals is very proud to be your community management company serving you and your Board of Directors. We believe you will love watching your new community grow with new opportunities for you and your neighbors. This introductory letter contains important information intended to help introduce you to the community. This information is also located on the Association s web portal at STAFF & THE BOARD The day-to-day operations of the Association are managed by a very capable staff headed by the Property Manager. The primary governing body, however, is the Board of Directors; a group elected by the members of the Association. You are invited and encouraged to attend the regular Board meetings and to participate fully in community affairs. Homeowners are welcome to attend the meetings and may address the Board during the Homeowner Forum portion of the meeting. WEB PORTAL Our web portal is We will endeavor to place as much information as possible on the website. We encourage you to visit often and use it as a tool to communicate with us. Everything from information about upcoming recreation events, interactive maps, telephone lists, Minutes, Board meeting agendas, important forms and much more is available there! AUTOMATIC WITHDRAWAL FORM Take the worry out of making your Association monthly assessment payment. Complete and return this form to have the funds automatically transferred from your banking account. This form is also on the web portal E-STATEMENTS FORM Community Management Professionals offers homeowners the ability to receive their monthly dues statement electronically. Take advantage of this time saving and environmentally friendly service! This form is also on the web portal

4 MONTHLY ASSESSMENTS Monthly statements will be mailed out after the 20 th of each and before the 1 st day in which payment is due. To ensure proper posting of your payment, always include the bottom portion of your statement. According to your governing documents, payment is due on the 1 st day of the month and become delinquent after the 15 th day of the month. Payments should be mailed to the following address: Parkwood Ontario C/O Community Management Professionals CONTACT US Please feel free to contact us via phone, mail, or fax. The numbers can be found below and on the Association web site at To contact the Board of Directors, please send your correspondence to the Property Manager or join us at the next meeting. Key staff contact information is as follows: Property Manager or Richard@CMP-HOA.com Billing Questions or Billing@ CPM-HOA.com Web Portal After Hours Emergencies (661) Corporate Office Mailing Address, GOVERNING DOCUMENTS The Articles of Incorporation, Declaration of CC&R's, By-Laws and Rules and Regulations were provided to you at escrow. Please keep them in a safe place. They are also on the web portal at RULES AND REGULATIONS These are very important extensions of the Declaration of CC&R's. Abiding by these rules will help to ensure that all members are able to enjoy the community while being courteous to other members. Thank you in advance for reading them and for being considerate of your neighbors. These Rules are also on the web portal at

5 ARCHITECTURAL IMPROVEMENT APPLICATION An Architectural Review Form (for single family homes only) is included in this package. The application is also on the web portal Please do not hesitate to contact us if you have any questions regarding your new community! We look forward to getting to know you! Sincerely, Community Management Professionals Richard Perry President On behalf of: Board of Directors Parkwood Ontario Homeowner s Association

6 Dear Homeowner, PARKWOOD ONTARIO HOMEOWNER'S ASSOCIATION REQUEST FOR ARCHITECTURAL APPROVAL Please fill out this request in triplicate, including all pertinet information regarding the proposed improvement. Please include all dimensions, height, color and drainage information. Submit your request (all 3 copies) to Community Management Professionals. An approved copy will be returned to you, one copy will be retained by the Architectural Committee and one copy filed with the Board of Directors. Please note that the approval process may take up to 45 days depending on the complexity of the application under review. If a homeonwner fails to seek architectural approval for the Architectural Committee, the Community has certain rights specified in the CC&R's. All homeowners are advised to review the CC&R's pertaining to the rights of the Community regarding lot improvements. Final product may be inspected for conformity and consistency to the approved plan upon completion of said work. This approval does not relieve applicant from obtaining building permits or other necessary approvals from governmental agencies involved. Homeowner: Address: Date of Request: Home Phone: Alt Phone: Description of Improvement: Items attached: Plot Plan: Rendering: Cross Section: Photo: Submittal Checklist (Please include the following) Home Improvement Form (Exhibit A) Facing, Adjacent andimpacted Neighbor Statement (Exhibit B) Two Sets of Drawings-Should include details of size, design, color and materials Location of drains must be included on drawings. Names of plants should include the common name and not the Latin Name. ARCHTECTURAL COMMITTEE Approved: Disapproved: Date Received: Conditions of Approval/Reason for Disapproval: Mail or Fax Completed Forms To: Community Management Professionals

7 Impacted Rear Neighbor Impacted Rear Neighbor Impacted Rear Neighbor Name Name Name Address Address Address Signature Date Signature Date Signature Date Adjacent Neighbor Adjacent Neighbor Name Name Address Address Signature Date Signature Date Your Home Address Impacted Facing Neighbor Impacted Facing Neighbor Impacted Facing Neighbor Name Name Address Address Signature Date Signature Date

8 SAMPLE PLOT PLAN All applications submitted must include a Plot Plan similar to the present sample, which represents the shape and size of the subject lot. Plot Plans should include the following: 1. Structure dimensions of the proposed improvement. 2. Details of Construction. 3. How the proposed improvement relate to the existing structures. 4. Materials involved in construction (e.g. type of trim, color of structure, etc.) 5. Color swatch samples of the proposed improvement. 6. Plotted location of trees or shrubs, including size (e.g. 1 gallon, 5 gallon, etc.) and maximum height of trees at maturity. Also include information on proposed sprinklers and drains. Existing wall Existing fence Existing area drain and pipe Proposed arae drain and pipe Proposed structure Proposed grass installation Proposed 24" box magnolia tree Dimension

9 HOMEOWNER AUTHORIZATION AGREEMENT FOR DIRECT PAYMENTS (ACH DEBITS) For your convenience, Community Management Professionals, your Association's management company, offers an automatic debit payment option to pay your monthly Homeowners Association assessments. Simply complete this form, attach a VOIDED check and mail it to Community Management Professionals located at: Community Management Professionals 2539 S. Sultana Ave Ontario, CA Please return this form and avoided check by the 1st of the month to be debited for that month. Assessments are automatically debited on or about the 5th of each month. Association Name: I (We) hereby authorize Hereinafter called Association, to initiate debit entries to my (our) Checking Account / Savings Account (select one) indicated below at the depository financial institution named below, hereinafter called DEPOSITORY, and to debit the same to such account. I (We) acknowledge that the origination of ACH transaction to my (our) account must comply with the provisions of U.S. Law. Name as it appears on the bank account: Monthly Debit Limit: $ Initial here if you agree to have any current outstanding balance processed for payment on your first ACH withdrawal. *Please note, account cannot be enrolled in the ACH program with an outstanding balance. Bank Name: Bank Address: City: State: Zip: **ACH/Routing Account Number: Number (** Please verify with your bank for proper #s) This authorization is to remain in full-force until ASSOCIATION/COMPANY has received written notification from me (either of us) of its termination in such time and in such manner as to afford ASSOCIATION/COMPANY and DEPOSITORY a reasonable opportunity to act on it. Name(s): Property Street Address: Homeowner Account #: Address: (Confirmation for enrollment will be ed to you) Date: / / Signature: NOTE: ALL DEBIT AUTHORIZATIONS MUST PROVIDE THAT THE RECEIVER MAY REVOKE THE AUTORIZATION ONLY BY NOTIFYING THE ORIGINATOR IN THE MANNER SPECIFIED IN THE AUTHORIZATION. *Please provide a photocopy of a check or voided check with your account number. ** You must verify with your financial institution the correct ABA routing/transit number that should be used for ACH Debits

10 Community Management Professionals PLEASE RETURN TO MANAGEMENT OFFICE UPON COMPLETION OF ESCROW Dear Homeowner: In order to provide you with better service and in case of an emergency, we need to update the Homeowners Information Form. Please complete this form and return it to us at the Community Management Professionals office as soon as possible. We wish to assure you that all information provided by you will not be shared with others outside this organization and will be held in strictest confidence. * It is imperative that this form is filled in in its entirety. HOMEOWNERS INFORMATION FORM Association Name: Homeowner(s) Name: Phone #: (Home) (Work) (Cell) Address: Mailing Address: (if different) Address: Emergency Contact: Phone #: If the property is rented, please list name and phone #s of leases: NAME PHONE (Home) PHONE (Work) VEHICLE MAKE/MODEL/COLOR LICENSE # 2539 S. Sultana Ave

11 CONSENT TO ELECTRONIC DELIVERY California law requires that the Association deliver to its homeowners certain notices and documents on a yearly basis. These include the Annual Budget, Year-End Financial Statement, and Notice of Annual Meeting of the Members. Homeowners are also entitled to receive notices of the Board Meetings and meeting agenda, special meeting agendas, and other Association-wide announcements. Currently, the Association sends these notices through the U.S. Mail, which is becoming more and more costly. The good news is that the law now allows YOU to elect to receive most of these notices through electronic ( ) in lieu of having them delivered through regular mail. Imagine the positive impact by choosing to get notices by mail. List of Notices and Documents Available -Reduce Mailbox Clutter -Get Information Faster -Access Association Information From Anywhere World-Wide -Reduce Association Mailing Costs -Reduce Association Printing Cost -Save Trees and the Environment Every time we can save paper, printing, and postage cost, both you and the Association save money that can be used to reduce monthly costs and improve communication. Not only that, we can help the environment by reducing the amount of paper we use for communicating with our homeowners. To opt-in to electronic ( ) delivery of the list of notices, please sign up by visiting the following link below.

12 CONSENT TO DELIVERY BY ELECTRONIC TRANSMISSION California law requires that the Association deliver to its members certain notices and documents (collectively, Association Notices ) from time to time. As a member of the Association, I acknowledge that I have a right to receive Association Notices in non-electronic form (e.g., via U.S. Mail). Notwithstanding the foregoing, I desire to receive in electronic form via electronic mail ( ) all Association Notices capable of being sent in electronic form, in lieu of receiving the same in a non-electronic form. I understand that: Some Association Notices (e.g., a secret ballot) must be sent in non-electronic form and I shall continue to receive the same at the U.S. mail address on record with the Association. Association Notices capable of being sent in electronic form shall be sent to me via E- mail in a.pdf format. I have the right to update my address at any time by notifying the Association in written form. I have the right to revoke my consent to receiving Association Notices in electronic form at any time by notifying the Association in written form. Upon receipt of such revocation, the Association shall resume providing all Association Notices to me in non-electronic form. I have the right to obtain a paper copy of any Association Notice upon request. There shall be no charge for such paper copy except to the extent permitted by Civil Code Section For purposes of giving notice, delivery shall be deemed complete at the time of the transmission from the Association. To confirm my consent to receiving all Association Notices capable of being sent in electronic form via only, and to demonstrate that I can access Association Notices in the electronic form that will be used by the Association to transmit such information, I must reply to the E- mail from the Association providing my name, property address and authorized address as well as sign this form and return said form to the management office. Name (Print): Unit: Address: Signature: Dated: