TRAVEL AND EXPENSE REIMBURSEMENT INFORMATION

Transcription

1 TRAVEL AND EXPENSE REIMBURSEMENT INFORMATION OFFICE VISIT Our Washington, D.C. office is located at 2001 K St. NW Washington, D.C When you arrive, please check in at the security desk, take the elevators to the 5th floor and ask the receptionist for a member of the recruiting team. Callback interviews typically last two hours. If you elected to have lunch when you scheduled your interview, please allocate up to four hours for the interview and lunch. TRAVEL If you are traveling from out of town, travel and hotel arrangements for all your callback interviews in Washington, D.C. (scheduled on the same trip) can be made by one firm (your host firm ). The host firm will book your travel, reimburse you for any reasonable callback-related expenses and be responsible for billing the other firms you visit on your trip to Washington, D.C. If you want to make your travel arrangements through Paul, Weiss, please contact our travel agents, Lawyers Travel Service at pwtravel@lawyerstravel.com between the hours of 9:00am and 6:00pm, Monday-Friday. Please inform them when you are scheduled to interview with the Paul, Weiss D.C. office and if you will be interviewing with any other firms during your visit. Your airfare and hotel accommodations (room and taxes only) will be billed directly to Paul, Weiss, unless otherwise indicated. Any additional hotel or airline expenses you incur will be charged to your personal credit card. Please keep all your receipts in order to be reimbursed according to the guidelines set forth below. REIMBURSEMENT Paul, Weiss will reimburse for all reasonable callback-related expenses such as transportation, hotel accommodations and meals (up to $50 per meal) for students traveling from out of town to Washington, D.C. If you are interviewing with more than one firm on the same trip to Washington, D.C., expenses will be shared equally by all the firms you visit. Retain all your receipts for any reasonable callback-related expenses that are not directly billed to your host firm in Washington, D.C. Please be aware that any incidentals billed to your hotel room (e.g., WiFi) will be charged to your personal credit card and will need to be paid when you check out. If Paul, Weiss is your host firm, please follow the instructions on the attached Quick Pay Reimbursement Form to process your reimbursements.

2 QUICK PAY REIMBURSEMENT FORM Paul, Weiss utilizes Chase Corporate Quick Pay for reimbursements. Quick Pay utilizes the Zelle Network, and allows payments to be issued electronically using the recipient s address. 1 Please Note: You must have a US bank account or US mailing address to receive your payment via the Zelle Network. If you do not have one of these, please contact the Paul, Weiss Legal Recruitment Department to arrange an alternate form of payment. IF YOU ARE NOT REGISTERED WITH THE ZELLE NETWORK: Please provide the address you would like the Zelle Network to use for your reimbursement payment. Address: IF YOU ARE ALREADY REGISTERED WITH THE ZELLE NETWORK: Please provide the address currently linked to your Zelle Network account, which will be used for your reimbursement payment. Address: TO PROCESS YOUR REIMBURSEMENTS: Please the following items to cabayisenga@paulweiss.com: Quick Pay Reimbursement Form NALP Form Copies of itemized receipts For questions about the Paul, Weiss reimbursement process, please contact: Paul, Weiss Legal Recruitment Department legalhiringdc@paulweiss.com You will need to provide your banking information (routing & account numbers) to Chase in order to receive your payment electronically. If you do not wish to provide your bank account information to Chase, you can opt to receive a paper check at any time during the 30-day acceptance period. If a payment is not accepted electronically within 30 days, a paper check is automatically mailed from Chase to the payee to the address provided on the NALP form.

3 CHASE CORPORATE QUICK PAY ZELLE NETWORK PAYMENT ACCEPTANCE INSTRUCTIONS 1. You will receive an from Chase Payments, indicating a payment has been sent to you by Paul, Weiss. 2. You must register to accept payment electronically or to receive a check during the 30-day acceptance period. If you do not wish to register, a check will be mailed to you in 30 days when the acceptance period expires to the address provided on the NALP form. 3. Already registered with the Zelle Network: If you are already registered with the Zelle Network, with the provided on the Quick Pay Reimbursement Form, no further action is required. Your bank will automatically accept the payment. You will receive a text message notifying you of the payment (if you have configured your Zelle account to receive mobile notifications). 4. Not registered with the Zelle Network: If you want to register with the Zelle Network to accept payment electronically, please use the following steps: a. Click Accept Money in the you receive from Chase Corporate Quick Pay (see sample), to go to the registration page to create your user profile by completing the following steps: 99Create a password and security questions 99For security purposes, your is a non-editable field 99Configure mobile preferences 99Agree to Terms & Conditions related to site usage 99Select Sign Up to complete the registration b. Once registered, select Transfer to Bank Account from the dashboard and enter the following bank account details: 99Routing Number 99Account Number 99Account Type 99Account Origin Type (Business/Personal) Please Note: If you do not wish to provide your bank account information you can elect to receive a paper check from Chase. c. Select View Payment Details to view additional remittance information related to the payment.

4 CHASE CORPORATE QUICK PAY 5. Payment receipt a. Payments made to banks that are part of the Zelle Network are typically received within one day of acceptance. b. Payments made to banks that are not part of the Zelle Network are typically received within two to three business days, depending on your bank s incoming ACH processing time. c. Please see below for a list of banks that belong to the Zelle Network as of May Please note this list is subject to change at any time. For a current list of banks that belong to the Zelle Network please visit 9 Ally 9 American First Credit Union 9 Bank of America 9 Bank of Central Florida 9 Bank of Hawaii 9 Bank of the West 9 Bank of York 9 Bank7 9 BB&T 9 BBVA Compass 9 BECU 9 BNY Mellon 9 Capital One 9 Chase 9 Citi 9 Citizens Bank 9 City National Bank 9 Collins State Bank 9 Comerica Bank 9 ConnectOne Bank 9 Dollar Bank 9 FCB Bank 9 Fifth Third Bank 9 First National Bank 9 First National Bank in Creston 9 First National Bank of Central Texas 9 First Tech 9 First Tennessee Bank 9 FirstBank 9 Franklin Synergy Bank 9 Frost Bank 9 Guadalupe National Bank 9 Homestreet Bank 9 Huntington Bank 9 KeyBank 9 M&T Bank 9 MB Financial 9 MidwestOne Bank 9 Morgan Stanley 9 Northwest Bank 9 PNC 9 Provident Bank 9 Quontic Bank 9 Regions Bank 9 Renasant 9 SchoolsFirst FCU 9 Seacoast National Bank 9 Star One Credit Union 9 Stockman Bank of Montana 9 Sun Trust 9 Surrey Bank & Trust 9 TBK Bank, SSB 9 TD Bank 9 The First Citizens National Bank of Upper Sandusky 9 U.S. Bank 9 United Bank 9 United Community Bank 9 USAA 9 Wells Fargo

5 Travel Expense Reimbursement Form Students: Please complete and return this form to the host firm with whom you interviewed not to NALP. Your host firm is the one through which you made your travel arrangements. You should generally bill all of your approved expenses to the host firm. Please consult the reimbursement policy for the firm(s). It is the Firm s policy to reimburse reasonable travel-related expenses you incur during your interviewing trip. If you have questions about what constitutes a reasonable expense, please call the host firm for clarification before incurring the expense. Section 1: Your Information Name: Law School: Class: Address: City: State/zip: Phone: ( ) Section 2a: Host Firm Employer/City Interview Date Contact Contact A Section 2b: Expense Sharing Firm Employer/City Interview Date Contact Contact B C D E F Section 3: Expenses Please send only original receipts, even if the host firm was direct billed for the expense. If certain expenses apply to only one city, only bill those employers in that city. Please use a separate form for each city. Attach Additional Sheets as Necessary Paid by Me Direct Billed Employers to Charge (List letters that correspond to employers above) Travel (air, bus, rail) $ Yes No Hotel Nights Stayed $ Yes No Ground Transportation (airport shuttle, cab fare, subway, rental car) $ Yes No Auto Mileage miles x $ / mile $ Yes No Parking Fees/Tolls $ Yes No Meals $ Yes No Other Authorized Expenses (e.g. internet at hotel) $ Yes No Total $ Section 4: Certification Please check one of the following options: No other private sector employers were visited on this trip. I have sent this form and receipts only to you because I understand you have agreed to bill other employers for their share of expenses. I certify that all of the above expenses were related to my interviewing trip. Signature: Date: Return this form to host firm contact: legalhiringdc@paulweiss.com and keep a copy for your records If you are requesting hotel (or other) expense donation to a public interest program, please attach program description and payment procedures. January 2018 NALP. Permission is granted to schools and employers to copy but not to alter this form for use in recruitment activities.