Introduction. Calendar Permissions Permission Levels Delegate Access Categorizing Sharing Calendars
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1 AHS Computing
2 Introduction Calendar Permissions Permission Levels Delegate Access Categorizing Sharing Calendars
3 Setting up permissions
4 Calendar Permissions Setting your calendar permissions allows you to change who can see/edit your calendar and what they can see/edit You can grant different levels of access from seeing only Free/Busy times to having all the permissions of a calendar owner
5 Default refers to the settings applied to any use who tries to access your calendar Select Add to set up permissions for a specific user
6 Permissions details The area in the red box details the level of access an individual user will have Select any user from the name box and the permission details assigned to that user will be shown below
7 Permission details Read: Refers to what people can see in your calendar Write: Refers to whether or not someone can create events and modify entries Delete items: Ability to delete items or not Other: Folder visible allows other users to see the calendar. If unchecked, that user cannot see the calendar
8 Permission Level There are a variety of permission levels pregenerated by Outlook in a drop down menu You can select one of these and see the settings change in the options below You can also pick your own settings from the permission editing options which will change the permission level selected in the drop down menu
9 Permission Levels Go through the different Permission Levels to see the details change Be sure to select to most appropriate permission level The more permission you grant, the less secure your calendar information becomes
10 Permissions You can edit the permissions of the Default or any user you have given permissions to at any time Ex. I changed my Default to show Free/Busy time as well as Subject/Location
11 DEMO: EDIT AHSHELP CALENDAR
12 Are you so busy attending other people's meetings that you don't have time to schedule your own? The last time that you went on vacation, did you wish that someone else could have accepted or declined meeting requests for you, so that your calendar would be up to date when you got back? Why Delegate?
13 Delegate Access Someone granted permission to open another person's Folders Create items Respond to requests for that person The person granting delegate permission determines the folders the delegate can access and the changes the delegate can make.
14 Delegate Access In conjunction with the Editing function Delegate Access provides further functionality The ability to reply on behalf of someone else and manage their resource
15 Permissions for Items You can set the permissions for each of the components within Outlook Has to be done from the user who is granting permission Issue with OWA & Mac users
16 Summation of Permissions This message was sent automatically by Microsoft Outlook to inform you that you have been designated as a delegate. You can now send messages on my behalf. You have been given the following permissions on my folders: Calendar: Editor (can read, create, and modify items) Tasks: Editor (can read, create, and modify items) Inbox: None Contacts: None Notes: None Journal: None To open folders for which you have permissions, click the File Tab, and on the Open tab, click Other User's Folder. You will also be receiving copies of meeting requests sent to me and will be able to respond to them on my behalf. You will be able to create and modify Meeting Workspaces on my behalf.
17 Where to Deliver? To whom should the meeting requests go to? Which scenario is best? Could this be confusing? What about personal items?
18 As it looks to the delegate message comes into the delegate Looks exactly the same as it would for you except
19 DEMO: DELEGATES
20 Categorizing with Colours Color categories allow you to easily identify and group associated Assign a color category to a group of interrelated items Notes Contacts Appointments messages You can also assign more than one color category to items.
21 DEMO: CATEGORIZING WITH COLOURS
22 Sharing a Calendar A copy of your calendar can be sent to anyone in an message The calendar is included as an attachment and also appears within the message body
23 If you wish to send your calendar to someone outside of UW, you can it Calendar
24 Calendar Creates an ics attachment Populates your calendar in the body of the
25 Sharing Invitation
26 DEMO: SHARING A CALENDAR
27 Next Seminar Join us on April 4 th How to Annoy People with !
28 Questions?
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