Hire an Employee Through Recruiting (Applicant)

Transcription

1 Sign into PeopleSoft Click on Workforce Administration Click on Personal Information Click on Manage Hires Choose Source from the drop down menu for Select Transactions Where. Choose Recruiting Solutions from the drop down menu for Equals. Click the Refresh button. After clicking Refresh, a list of available applicants will appear in the Hire Transactions list. Click on the person s name to select the applicant. Updated Page 1

2 Verify that the data in the Job section is correct (i.e. Job Opening, Position, Dept., etc. Verify that the Type of Hire is a Hire. Verify the Desired Start Date (effective date). Edit, if necessary. Click on the Add Person button at the bottom to retrieve personal data. Updated Page 2

3 Review and edit the data as needed. Birth Country defaults in as USA needs to be updated to correct country Double check the Social Security Number (National ID). Click the Contact Information tab to continue. Updated Page 3

4 Verify all Contact Information and edit, if needed. The Address field should be blank for new hires. If an address is shown for a new hire, delete the address. Click the Regional tab to continue. Verify all data and click the Organizational Relationships tab to continue. Enter Ethnic Group Citizenship (Proof 2) Use this field ONLY with the following abbreviations: Social Security Card = SSC Drivers License = DL Drivers Permit = DP Passport = PP Birth Certificate BC Military ID Card = MC School Photo ID = PI Permanent Resident Card = PR International Hire Form = IHF Updated Page 4

5 Make sure Employee is selected for a paid employee and click Add the Relationship. *Do not click Save. Once you click Add the Relationship, the work location page appears. Hire should default in for Action. Choose appropriate Reason from the drop down menu. The Position Number should default in. Verify all data. Edit, if necessary. Updated Page 5

6 Click the Job Information tab to continue. Make sure the appropriate Empl Class is selected from the drop down menu. Click the Payroll tab to continue. Select the appropriate Pay Group by clicking the magnify glass icon. Employee Type will default in once the Pay Group is selected. Updated Page 6

7 Click the Salary Plan tab to continue. Salary Administration Plan and Rating Model default in. Leave Review Rating blank for Faculty. Enter N for Classified & Administrative Unclassified. Once you enter N for Review Rating, Review Date defaults in. Enter Next Review Date. Enter for faculty. Leave blank. Click the Compensation tab to continue. Updated Page 7

8 In the Pay Components section, click the magnify icon to select the appropriate Rate Code. The two most commonly used are NAANNL (annual base rate for salaried employees) and NAHRLY (hourly based rate for hourly employees). Enter the Comp Rate (salary or hourly amount.) Click the Calculate Compensation button. The Compensation Rate shown at the top of the page will remain 0.00 even if you enter the Comp Rate at the bottom unless you click on Calculate Compensation. Frequency make sure both of these fields are the same (A/A or H/H) Compensation Rate must appear in both places. Click the Earnings Distribution link at the bottom to continue. Updated Page 8

9 Select By Percent or By Amount for the Earnings Distribution Type. Hourly is By Percent only. Salary can be By Percent or By Amount. Enter the percent in the Distrib % box for By Percent or the Amount in the Compensation Rate box. Click Edit Account Code to enter the Chartfield. *Notice the order of the chartfield has been changed to match Financials. Updated Page 9

10 Click the Employment Data link to continue. Business Title and Phone # default in if the person was put into a position #. Enter a Business Title and Phone # if they did not default in based on a position #. *If the information that defaults in needs to be changed, contact Kaye Fowler at kbfowle@clemson.edu or contact your HR Analyst. Click the Cu Business Addr tab. Address should default in based on position #. If not, enter the correct business address. Even if it defaults in, you can edit address, if necessary. For on-campus addresses, enter Address 1 only. If off-campus address must include full address. Click the Benefits Program Participation link to continue. Updated Page 10

11 Effective Date and Benefit Program default in with some positions. You may need to enter this information in. Click OK at the end of this screen to Save. Updated Page 11

12 Benefits Codes 9MO- 9 month faculty FED- Federal Employees Only GRD- Grad Students GST- Temporary Grant, TLP NEL- Undergrad Students STA- State Employees TCI do not use TLR-Permanent, part-time employees TMP- Temporary, Intermittent Employees Updated Page 12