Ann M. Flood DRAFT. Add address types (Home, Mailing, Campus, Check, etc.) are stored and updated in Personal Information.

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Madeleine Carroll
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1 File Name Version 8.9 Document Created 8/31/2009 Date Modified 8/31/2009 Last Changed by Status DRAFT Address Change_BUSPROC.doc Ann M. Flood Address Change Concept Description: Add address types (Home, Mailing, Campus, Check, etc.) are stored and updated in Personal Information. - Employees should be encouraged to make changed to their Home and/or Mailing Address information via self-service. - This process may be used to add/edit address changes in the Human Resources offices. - Changes are effective-dated and involve inserting a new row of data. NOTE: In order for Federal and State taxes to be properly calculated: Non-Resident Aliens must have their home country address on the Address page entered as Home Address. Their current (local) address should be entered as Mailing Address. Students must have their current (local) address on the Address page entered as Home Address. If they also have a permanent (home or out-of-state) address it should be entered as Mailing Address. If the student is a non-resident alien then the non-resident alien process should be used. Please refer to: Last changed on: 8/31/2009 9:29 AM Page 1

2 Navigation: 1. Click the Workforce Administration link. 2. Click the Personal Information link. Page 2 Last changed on: 8/31/2009 9:29 AM

3 3. Click the Modify a Person link. Last changed on: 8/31/2009 9:29 AM Page 3

4 Procedure: 4. Enter EmplID, Name or Last Name. Drop down menus can be used to select 'begins with', 'contains', etc. to assist in locating an employee. The more information that is entered, the narrower the search and the shorter the search results list for review. 5. Click the Search button. If multiple employee records are listed, click on the appropriate employee record to continue. Page 4 Last changed on: 8/31/2009 9:29 AM

5 6. Click the Contact Information tab. Last changed on: 8/31/2009 9:29 AM Page 5

6 7. TO UPDATE AN EXISTING ADDRESS: Click the View Address Detail link for the address that is to be updated. Page 6 Last changed on: 8/31/2009 9:29 AM

7 8. Click the Plus (+) key to add a new row. 9. Enter the effective date of the change into the Effective Date field. 10. Click the Add Address link to add a new address. NOTE: Country defaults to USA and Status A (Active). Change if applicable. Last changed on: 8/31/2009 9:29 AM Page 7

8 11. Click the QuickAddress button. 12. Enter the first line of the address (street or PO Box) into the Address Line 1 field. 13. Enter the Zip Code for the address into the Postal Code field. Page 8 Last changed on: 8/31/2009 9:29 AM

9 14. Click the Search button. QuickAddress software will search the USPS database for the correct address. Last changed on: 8/31/2009 9:29 AM Page 9

10 15. Verify that this is the correct address information. Click the OK button. Page 10 Last changed on: 8/31/2009 9:29 AM

11 16. Click the OK button. Last changed on: 8/31/2009 9:29 AM Page 11

12 17. Click the Save button. Page 12 Last changed on: 8/31/2009 9:29 AM

13 18. TO ADD A NEW ADDRESS TYPE: Click the Plus (+) Key to add a new row. 19. Click the drop down arrow to select from the Address Type list. 20. Click the appropriate list item in the Address Type list. Last changed on: 8/31/2009 9:29 AM Page 13

14 21. Click the Add Address Detail link. Page 14 Last changed on: 8/31/2009 9:29 AM

15 22. Enter the effective date into the Effective Date field. 23. Enter country code into the Country field. 24. Click the Add Address link. Last changed on: 8/31/2009 9:29 AM Page 15

16 25. Enter the first line of the address (Street or PO Box) into the Address Line 1 field. 26. Enter the Zip Code into the Postal Code field. 27. Click the Search button. QuickAddress software will search the USPS database for the correct address. Page 16 Last changed on: 8/31/2009 9:29 AM

17 28. Verify that the address information is correct. Click the OK button. Last changed on: 8/31/2009 9:29 AM Page 17

18 29. Click the OK button. Page 18 Last changed on: 8/31/2009 9:29 AM

19 30. Click the Save button. 31. End of Procedure. Last changed on: 8/31/2009 9:29 AM Page 19

Education.doc ASDS FINAL

Education.doc ASDS FINAL File Name Document Created 11/7/2008 Last Changed by ASDS Status FINAL Education.doc Education Concept Description: Use the Education page group to record information about an employee's educational background