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1 Rent Increases The Rent Increases function, from the AR drop-down list, lets you generate rent changes and rent change letters based on the parameters entered. When compiled and posted, the changes are entered as Rent Change line items in the Tenant Profile. The rent increase (or decrease) can be effective either on the selected rent Increase Date or on the Lease Anniversary date (one year after the Lease Start Date in the Tenant Profile). The [Increase Date] is either the effective date or the starting point for the [Limit to Months] entry. The increase can be a Flat Increase amount or a Percentage Increase or a combination of both. The resultant increase can be marked as Round to Dollar. When you <Compile>, a list of rent increase candidates is displayed for review prior to posting. Clicking the <Calculations> button will display the basis for the increase and new rent amount. Candidates can be skipped. A <Report> can be printed listing the effective date of the increase, old rent amount, increase amount and new rent amount. When you <Post> a rent change entry is added to the appropriate tenant profile. EACH TIME - Generate Rent Changes Go to <<AR, Rent Increases>>. Enter your change parameters and click <Compile>. 2/2015 Rent Increases - 1 #290

2 Clicking on the <Calculations> button will display a screen showing the computations used for the rent increase. NOTE: You may want to generate rent increase letters prior to posting. See instructions on next page. You can print a report showing the before and after rent amounts. Click <Post> to record the rent changes. A rent change record will be added to each Tenant Profile. 2/2015 Rent Increases - 2 #290

3 ONE TIME - Create merge document in Word. In Word, create the letter you want to use, without text substitutions or merge fields. This file should have the formatting you want in your finished product. In <<AR, Rent Increases>>, enter any selection criteria and <Compile>. At this point you are only trying to get a candidate to come up so you can generate the merge fields to create the initial letter. Click <Select Document>. An Open Word Document screen will display. 2/2015 Rent Increases - 3 #290

4 Choose the letter you created in Word above. Click <Open>. Click <Execute Mail Merge>. Word will open with the document you selected. Property Management Software-PROMAS Home page Rental Property Software-PROMAS Home page 2/2015 Rent Increases - 4 #290

5 In Word, click on Mailings, Start Mail Merge, Step by Step. On the Mail Merge screen, click Next: Starting document. Then click Next: Select recipients. Under Select Recipients mark "use an exsiting list". Under Use an existing list click <Browse>. Click on the Files of Type button on the bottom right of the screen. Choose All Files (*.*) Highlight the AML file with your letter name and click <Open>. 2/2015 Rent Increases - 5 #290

6 The Header Record Delimiters screen comes up. As Record Delimiter choose. Click <OK>. Click <OK> to recipient list. Your letter will display. Use the <Insert Merge Field> to enter the appropriate merge fields into your document. The merge fields generated by PROMAS will be available. Save your document. 2/2015 Rent Increases - 6 #290

7 EACH TIME - Generate Letter In <<AR, Rent Increases>>, enter any selection criteria. <Compile>. In the Mail Merge Action field choose Send to New Document. Click <Execute Mail Merge>. An Open Word Document screen will display. Choose the letter you created. Click <Open>. Word will come up with letter you selected. Your merged letter will display. Print the letters. 2/2015 Rent Increases - 7 #290