Nassau County Voter Data Request Packet. Vicki P. Cannon Supervisor of Elections

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1 Nassau County Voter Data Request Packet Vicki P. Cannon Supervisor of Elections James S. Page Governmental Complex Nassau Place, Suite 3, Yulee, Florida Phone: Toll Free: Fax: Website: Facebook: Twitter: twitter.com/votenassau As information provided by all entities referenced in this document may be updated after receipt of this communication, please refer to all applicable links provided within the material prior to any action being taken, to ensure that you obtain the most current information possible. It is the requestor s responsibility to become acquainted with the Florida Election Law and local charters. Information contained in this document is subject to change from the publication date For updated information after this date, visit or contact the Supervisor of Elections office.

2 VICKI P. CANNON SUPERVISOR OF ELECTIONS NASSAU COUNTY STATE OF FLORIDA Nassau Place, Suite 3, Yulee, FL Phone: Toll Free: Fax: Website: PLACING YOUR REQUEST UNDERLINED INFORMATION CONTAINED WITHIN THIS PUBLICATION IS HYPERLINKED FOR YOUR CONVENIENCE The following options are available when placing a request for voter data with our office: your request to: info@votenassau.com Telephone: Toll Free: Facsimile: Mail or hand-deliver your completed request form to the address above VOTER DATA REQUEST Voter Data Options are located on the following page for your review. For your convenience, a Voter Data Request Form is located on pages 3-4. RESOURCES To assist you with your selection of voter data, please refer to the following resources provided: An overview of Voter Data Options. Page 2 Voter Data Request Form. Pages 3-4 Nassau County Election History. Page 5 Nassau County Precincts and Polling Locations. Page 6 Guide to the Data File. Pages 7-8 File Import Instructions can assist you with importing data to Microsoft Office. Nassau County District Maps for an interactive mapping tool and maps within the county in PDF format. PAYMENT FOR DATA Fees are based on the format and delivery options selected for voter data and are outlined on the form. When payment is required, if paying by check, make payable to the Nassau County Supervisor of Elections Office. Questions? Please feel free to contact us for assistance. 1

3 VOTER DATA OPTIONS The following information is available upon request and provided from the database as it exists on the day of the request. The data can be provided by precinct, district, race, party affiliation, age, gender, etc. The information can be exported in CSV, Excel, Label, Text or PDF formats to any requestor. To obtain the information below, please complete the Voter Data Request Form on pages 3-4 or contact our office. Pursuant to FS , Inspection and copying of records; photographing public records; fees; exemptions, specified classes of professionals (current or former) can submit a written request to exempt their voter information from public records. These names will not be included in the information you receive. Label Format(s): Labels are designed for Avery 5161 label sheets (4 x 1 laser labels, 20 labels per sheet). The following options are available in label format: Each Registered Voter: This option provides a printed label for each registered voter. Information includes a voter s registration number, precinct number, voter name, residential or mailing address, city, state and zip. Household Options: Select from the two options provided below to achieve a cost efficient tool that will reduce the number of labels printed and the amount of postage incurred when mailing distributions: 1. To the (last name) family: A label is produced with the last name of each family living at the same residence or mailing address (if applicable). 2. To the registered voters at: One label is produced for the residence or mailing address (if applicable), regardless of the number of families within a household with different last names. Registered Voter List without Voter Election History: A list of registered voters will include columns containing the information outlined in the Guide to the Data File located on pages 7-8. The option to select from the Household Option Format, noted above, can be applied. Registered Voter List with Voter Election History: A list of registered voters will include columns containing election history and the method a voter used to vote in addition to the information outlined in the Guide to the Data File located on pages 7-8. To select specific election(s), please complete the Nassau County Voter Election History Form located on page 5. One election history file can include up to 20 elections. Walking List: A list of voters in door-to-door order. 2

4 VICKI P. CANNON SUPERVISOR OF ELECTIONS NASSAU COUNTY STATE OF FLORIDA Nassau Place, Suite 3, Yulee, FL Phone: Toll Free: Fax: Website: VOTER DATA REQUEST FORM REQUESTOR INFORMATION (OPTIONAL*) * Requestor Information is subject to a public record and must be made available to the public and media upon request unless otherwise exempt by the Public Records Law. Name: Daytime/Cell Number: Address: FORMAT OPTIONS FEES TOTAL COST FOR VOTER INFORMATION OFFICE USE ONLY DATE AND TIME STAMP CD $ 0.40 $ No Charge No Charge Mailing Labels $ 0.20 Per Sheet (20 Labels Per Page) $ Printed List Single Sided Double Sided $ 0.15 Single Sided Page $ 0.20 Double Sided Page $ CHECK ITEM NUMBER, INFORMATION, FORMAT AND DELIVERY OPTIONS ITEMS INFORMATION OPTIONS FORMAT OPTIONS DELIVERY OPTIONS 1. Registered Voter List With Voter History OR Without Voter Election History Sort Options: Name Alpha by last name Name by Precinct Name by District Residence Address Only Mailing Address Only Both Mailing and Residence Household Sort Options: To the (Last Name) Family To the Registered Voters at CSV (Comma Separated Values) Excel (Microsoft Excel) PDF (Adobe Acrobat) Text (Tab Delimited CD Printed 2. Labels To Each Registered Voter Sort Options: Name Alpha by last name Zip Code Sort Order Household Sort Options: To the (Last Name) Family To the Registered Voters at CSV (Comma Separated Values) Excel (Microsoft Excel) PDF (Adobe Acrobat) Text (Tab Delimited) CD Printed 3. Walking List - Residence Address By Precinct Sort Options: Precinct District Party Specific CSV (Comma Separated Values) Excel (Microsoft Excel) PDF (Adobe Acrobat) Text (Tab Delimited) CD Printed PLEASE REFER TO THE FOLLOWING PAGE FOR OPTIONAL SEARCH CRITERIA 3

5 VOTER DATA REQUEST FORM (CONTINUED) OPTIONAL SEARCH CRITERIA Precincts Districts Maps All Precincts or Selected Precincts Countywide Nassau County is represented in its entirety by United States Congressional District 4, Florida Senate District 4, Florida House of Representatives District 11. While these offices contain all of the voters in Nassau County, they extend to neighboring counties as well. District Offices - the following offices have the same geographical boundaries: Board of County Commissioners, Ocean Highway and Port Authority, and School Board. All (Countywide) or Specific District Municipalities: City of Fernandina Beach Town of Callahan Town of Hilliard Special Districts: Amelia Island Mosquito Control Community Development District: Soil and Water Conservation District (Countywide) 11 x 17 $ x 36 $ x 48 $7.00 Race Party Affiliation Gender District / Precinct Map Book / CD Format $TBD All American Indian / Alaskan Asian or Pacific Islander Black, not Hispanic Hispanic White, not Hispanic Multiple races or a race not listed Voter did not specify their race All Democrat Minor Party: No Party Affiliation Republican All Male Female Unknown Age Range Begin: End: Voter Status All Active Inactive (Voters whose mail has been returned as undeliverable) UOCAVA Voters Military Civilian Both Registered Voters - Date Range Registration Date Last County Change Date Last Party Change Date Enter date range below: On or after: / / On or before: / / Overseas Domestic Both OFFICE USE ONLY DATE PAID AMOUNT PAID METHOD OF PAYMENT RECEIPT NUMBER / /20 $ Check Cash No Charge Request Taken By: Date Completed: Completed By: FOR VOTE BY MAIL, EARLY VOTING AND OTHER DATA, REFER TO THE ELECTION DATA GUIDE. 4

6 NASSAU COUNTY ELECTION HISTORY Nassau County election history is updated as elections occur. Please select from the following options, by placing an X in the box to the left of your selections: VOTER ELECTION HISTORY Nassau County General (11.08) Nassau County General (11.07) Nassau County Primary (08.30) Nassau County Primary (09.05) Presidential Preference Primary (03.15) Callahan General (09.05) 2015 Fernandina Beach Runoff (05.09) Fernandina Beach Runoff (12.09) Fernandina Beach General (04.11) Fernandina Beach General (11.3) Fernandina Beach General (04.12) Fernandina Beach Runoff (12.09) 2004 Nassau County General (11.04) Nassau County General (11.02) Hilliard General (11.04) Nassau County Primary (08.31) Fernandina Beach General (11.04) Fernandina Beach Runoff (05.11) Nassau County Primary (08.26) Fernandina Beach General (04.13) Callahan General (08.26) Presidential Preference Primary (03.09) Fernandina Beach Runoff (12.10) Fernandina Beach Runoff (05.13) Fernandina Beach General (11.05) Callahan Recall (04.15) 2012 Fernandina Beach General (04.08) Nassau County General (11.06) 2002 Nassau County Primary (08.14) Nassau County General (11.05) Presidential Preference Primary (01.31) Nassau County Primary (09.10) 2011 Fernandina Beach Runoff (05.14) Fernandina Beach Runoff (12.13) Fernandina Beach General (04.09) Fernandina Beach General (11.08) 2010 Nassau County General (11.02) Nassau County Primary (08.24) Fernandina Beach Runoff (05.11) Fernandina Beach General (04.13) 2009 Nassau County Special General (10.06) Nassau County Special Primary (09.15) Fernandina Beach Runoff (05.12) Fernandina Beach General (04.14) 2008 Nassau County General (11.04) Hilliard General (11.04) Nassau County Primary (08.26) Fernandina Beach General (04.08) Presidential Preference Primary (01.29) 2007 Callahan General (09.11) Fernandina Beach Runoff (05.08) Fernandina Beach General (04.10) 5

7 NASSAU COUNTY PRECINCTS AND POLLING LOCATIONS Precinct Precinct Name Location City Zip Code 101 Martin Luther King, Jr., Recreation Center 1200 Elm Street Fernandina Beach Atlantic Recreation Center 2500 Atlantic Avenue Fernandina Beach First Baptist Church Fernandina Beach 1600 South 8th Street Fernandina Beach American Beach Community Center 1600 Julia Street Fernandina Beach Springhill Baptist Church Old Nassauville Road Fernandina Beach The Journey Church Amelia Concourse Fernandina Beach James S. Page Governmental Complex Nassau Place Yulee Yulee Sports Complex Goodbread Road Yulee Celebration Baptist Church Miner Road Yulee Hilliard Community Center Pecan Street Hilliard River Road Baptist Church CR 121 Hilliard Bryceville Community Center 7280 Motes Road Bryceville Yulee Sports Complex Goodbread Road Yulee Callahan County Building Mickler Street Callahan First Baptist Church Gray Gables Church Road Callahan

8 The following guide provides information contained in the data fields for voter information files. Please note: The Formatted Address column contains the mailing address (residential, P.O. Box, etc.) for the voter and is to be used for mailing purposes. The Residence Address column is the physical address of the voter and may not be the mailing address. The Mailing Address column will be populated if a voter has provided a mailing address different from the Residence Address. Otherwise, the column will be blank. "VoterID" "Voter_Name" "Last_Name" "First_Name" "Middle_Name" "Name_Style" FIELD "Formatted_Address" * *Refer to Mailing_Address_1 "City_State" "Zip_Country" "Residence_Address" "Street_Number" "Street_Number_Suffix" "Street_Dir" "Street_Name" "Street_Type" "Street_Dir_Suffix" "Unit_Type" "Apartment_Number" "Zip_Code" "City_Name" "Mailing_Address_1" "Mailing_Address_2" "Mailing_Address_3" "Mailing_Address_4" "Mailing_City" "Mailing_State" "Mailing_Zip" "Mailing_Country" GUIDE TO THE DATA FILE Unique voter registration ID number DESCRIPTION Last name, name style (SR, JR, III, etc.) first name, middle initial Last name First name Middle name Name style (SR, JR, III, etc.) First line of mailing address. If the voter provided no mailing address, this field contains the first line of the residential address. Street number, street number suffix, street direction, street name, street type, street direction suffix, apartment number. For example: 2345A S MONROE ST 67B where A is the street number suffix, S is the street direction, and 67B is the apartment number. For example, for a street with a direction suffix, the address might be: 4234B SHAMROCK RD E City and state of mailing address. If the voter provided no mailing address, this field contains the city and state of the residential address. Zip/postal code and/or country of mailing address. If the voter provided no mailing address, this field contains the zip/postal code and/or country of the residential address. Street address line of residential address Street number of residence address Street number suffix of residence address Street direction of residence address Street name of residence address Street type of residence address Street direction suffix of residence address The type of unit, such as APT or BLDG. Apartment number of residence address Zip code of residence address City name of residence address Where the voter has provided a mailing address, the Formatted Address field contains it. Otherwise, the Formatted Address and Residence Address are identical. For Vote by Mail requestor information (for authorized requestors only), this field may contain a specific mailing address for balloting purposes. Second line of mailing address. Third line of mailing address. If the voter does not have an entry in Line 3 of their mailing address, the mailing city, state and zip will be consolidated in this field. If voter's mailing address has a value in the Country field, the value will be inserted in this field. Mailing address city Mailing address state Mailing address zip or postal code Mailing address country 7

9 "Race" "Sex" "Birth_Date" "Registration_Date" "Congressional_District" "Party" "Precinct" "House_District" "Senate_District" "Commission_District" "School_Board_District" "Assistance_Required" "Mailing_Address_Flag" "City_Code" "City_Ward" Telephone_Number Voter Status Public_ _Address Sample_ballots_by_ 1 = American Indian / Alaskan 2 = Asian or Pacific Islander 3 = Black, not Hispanic 4 = Hispanic 5 = White, not Hispanic 6 = Multiple races or a race not listed 9 = Voter did not specify their race M = Male, F = Female, U = Unknown Date of voter's birth in MM/DD/YYYY format Date voter registered to vote in MM/DD/YYYY format Voter's US Congressional district Voter's political party affiliation. For example, DEM = Democrat, REP = Republican, NPA = No Party Affiliation. Florida Political Parties are subject to change. Please refer to the Division of Elections Website (link below) for the most current list of the Florida Political Parties: Voter's precinct Voter's Florida House district Voter's Florida Senate district Voter's county commission district Voter's school board district Y= assistance required to vote; N= assistance not required Set to Y if the voter has a mailing address City code if voter resides within a city: 1 = Fernandina Beach, 2 = Hilliard, and 3 = Callahan City ward or city precinct Voter's telephone number with area code, if provided Voter's registration status address on file, if voter requested sample ballots to be ed (upon request) If voter requested sample ballots to be ed: Y = Yes; N = No; Blank = Not Applicable at the time voter completed Florida Voter Registration Application 20 voting-history fields Appears in export file only when the Output Option is Text File with Voting History. Consists of 20 voting-history fields, each with a field header containing the election name and date. For example: General_ElectionNov42008 The following codes are used in the voting-history fields to specify whether and how the voter voted. The codes are listed in order of precedence. So if multiple conditions exist, the condition with the highest precedence will be shown. (In earlier versions of Voter Focus, if a voter s provisional ballot was not counted and they voted in another manner, the provisional ballot took precedence.) Y N A B P X E Voted at the polls Did not vote Voted absentee (includes referred ballots that were tabulated) Absentee ballot rejected by canvassing board (not tabulated) Provisional ballot rejected by canvassing board (not tabulated) Ineligible to vote Early voted <blank> Not registered at the time of the election or information not available Note: In elections prior to 2006, the codes B and P were not used. B was included in Y and P was included in N. Early voting began in 2004, the first election in which you will see the code E is in the 2004 General Election. Revised

10 Vicki P. Cannon Nassau County Supervisor of Elections James S. Page Governmental Complex Nassau Place, Suite 3, Yulee, Florida Phone: Toll Free: Fax: Website: Facebook: Twitter: twitter.com/votenassau