Global Mobility Services

Transcription

1 Global Mobility Services GMS Gateway Long Term and Short Term International Assignment Initiation User Guide for HR & Managers

2 LT - ST User Guide Scope High Level Process map : p 3 Initiation Navigation guide : p 4-13 Notifications & Status Updates : p How to Access, Approve or Reject, Cancel and Revise an Initiation : p Support contacts : p 22 Honeywell Confidential 2

3 LT/ST Initiation High Level Work Flow Submit an Assignment or Assignment Extension request through GMS Gateway HR/Manager consults with GMS Contact on the assignment request HR/Manager submits requests & provides Business Justifications External Service Providers assign SPC and provide Cost Projection GMS reviews & approves the request Business Approvals 1. HR Owner Manager 2. SBU enters HRVP 3. SBU CFO 5. SBG HRVP Data onto MDA Agree and Sign LOU GMS reviews & approves LOU Home HRG reviews, signs & uploads LOU Employee reviews, approves and signs LOU * Cartus coordinates employee signature * Assignment starts when WP and permanent residency are granted End-to-end process Honeywell Confidential 3

4 Accessing the GMS Gateway Tool Access GMS Gateway Via: Inside Honeywell Comp, Benefits & Career Development Global Mobility Services GMS Gateway, OR OR Login with LDAP User Name and Password Login with LDAP user name and password System enforces security, data privacy & data integrity Honeywell Confidential 4

5 Navigating the GMS Gateway Tool About GMS / Policies / Contacts My Tasks Saved Requests (Draft) Requests in Progress View all Requests Click on International Relocation Honeywell Confidential 5

6 Initiation Example Long Term Assignment View brief description of mobility policies 2 Entry points for Initiating LTST Request Honeywell Confidential 6

7 Initiator LT Initiation Form Home Country Data Data pulled from PeopleSoft based on EID Sensitive information WILL NOT be displayed, e.g. DOB, Marital Status, Salary, Band etc. Auto-populated fields from PeopleSoft Required fields are marked with * (System doesn t allow initiator to proceed unless all the required information is provided) Capability to: <Save> a draft for later <Reset> the data on the current page Honeywell Confidential 7

8 Initiator LT Initiation Form Host Country Data Select the destination country; if the country is not in the list, please enter the country Select the city, or closest city if no big city close to the destination city, please enter the city Hyperion code is 6 digits the accounting code where costs will be charged. lease click on the hyperlink for reference or check with your financial contacts. Honeywell Confidential 8

9 Initiator LT Initiation Form Host Country Data Legal entity name and address are required for legal compliancy HR Owner can be the same as Home or Host HRG, or a different HR. HR Owner is responsible for the assignment initiation and the first business approver after the Initiation is submitted. Honeywell Confidential 9

10 Initiator Initiation Form - Relocation Data It is critical that you provide dependant names, relationship and birth dates as it impacts calculation of estimated costs. This is the estimated start date. Actual start date will be based on effective relocation process once all approvals are granted Due to data privacy policy, the Initiation request will not proceed if the employee is not aware of their personal data is being shared with external vendors The actual end date will be automatically calculated based on the Start Date and Duration. Honeywell Confidential 10

11 Initiator Initiation Form Situational Data Depending upon the personal situation the employee is entitled to some support such as language training course Honeywell Confidential 11

12 Initiator Initiation Form Comments Any thing special in the assignment please include it here. The comments will be highlighted to Global Mobility Services contact for review. Honeywell Confidential 12

13 Initiator Initiation Form Review & Submit Review request details prior to clicking <Submit> GMS Gateway will display a confirmation message that request has been submitted Honeywell Confidential 13

14 Notifications 1. You might receive an notification from a. If your name is in the To line, you are the next task owner b. If your name is in the Cc line, the notification is for your information only 2. To complete the Task, Login to GMS Gateway using the hyperlink in the notification 3. Go to My Tasks 4. Review the request & complete the action item From: To: Task Owner Subject: Approve Long Term document(s) for John Smith that have been prepared Importance: High Global Mobility Gateway LT International Assignment Cost Projection for John Smith from UK to France has been prepared. ACTION REQUIRED: Please login to Global Mobility Gateway to download, review the Cost Projection and approve the request. Upon your approval, the relocation request and the Cost Projection will be submitted to SBU VP HR for approval. GMS Gateway transaction ID is <transaction ID>. Thanks and Regards, Global Mobility Gateway Click on the hyperlink to access GMS Gateway Notification Sent to the Next Task Owner Honeywell Confidential 14

15 Status Updates Requests in Progress Click on Requests in Progress under My GMS Dashboard Click on Request ID to view request details Click on View History to check current status Honeywell Confidential 15

16 Personal Tasks in the Dashboard Click on the Request ID link to view and complete the task Honeywell Confidential 16

17 Download Documents XXXXXXX Click on the hyperlink to download documents, such as: HR Form (request details) Cost Projection Letter of Understanding Business Justification, etc. View Cost Projection View Business Justification Honeywell Confidential 17

18 Upload Documents 2. Select the document to be uploaded from your local drive 1. Click on Browse 3. Select Document Type (Word, PDF or Excel) 3. Select Document Type (Word, PDF or Excel) Honeywell Confidential 18

19 Approver Approve or Reject Expand to review more details online XXXXXXX Download/Review Cost Projections & Business Justification If reject, provide reason for rejection Approve or Reject with comments Jim Smith will take on the APAC project leadership role. The cost estimate has been reviewed by SBU finance. HR Owner, Home and Host Managers have approved the request. Thanks. HR Owner Mary Jane Honeywell Confidential 19

20 Cancel an Assignment Click on Request in Progress Click on the Request ID for the assignment you want to cancel Review the Request Detail Click <Cancel> Honeywell Confidential 20

21 How to Revise an Assignment After the request is cancelled, Click on View All Request Find the request you want to Revise by selecting Request Type and Status of Cancel Click on <Revise Request> Request details are available for revision Honeywell Confidential 21

22 Support Contacts For Navigation & Access Support: GlobalHRApplicationsSupport@Honeywell.com US: Non-US: Direct Dial: For GMS Support: ACS Amelia Russo Aero Harriet Hoonjan Corp Karen Powanda Corp HTS Gaurav Singla SM Michelle Durkin TS Craig Allars Honeywell Confidential 22