Presented by: Mike Ray Personnel Security Management Office for Industry (PSMO-I)

Transcription

1 PSMO-I Personnel Security Update July 2016 Presented by: Mike Ray Personnel Security Management Office for Industry (PSMO-I)

2 Functions of the PSMO-I Personnel Clearance Oversight Initiate Investigate Adjudicate Maintain Personnel Clearance Processing Periodic Interim Clearances Eligibility/Access Non-disclosure Agreement (SF-312) Continuous Evaluation Reinvestigations Incident Report Triage Interim Suspension Clearance System Records Data JPAS DISS ISFD NISS e-qip Industry Liaison Management NISP PCL IT System Requirements Engagement and Collaboration Issue Resolution 2

3 NISP PCL Report Card Funding: 250M Incident Reports (open) Overdue PR (In Access) Overdue PR (NOT In Access) Interim Clearances e-qip Submissions Eligible & In Access Electronic Fingerprint Submissions 940k & ~6K ~9K ~11K ~80K ~175K 860k 97% 95% Click To Sign 3

4 High Level PCL Process Overview Step 1 Step 2 Step 3 Step 4 FSO identifies need and initiates e-qip and instructs applicant to complete Step 7 Step 6 Step 5 NO - grant final eligibility Issues? Once applicant completes e-qip, FSO reviews for completeness and releases to PSMO DoDCAF Adjudicator reviews investigation results and vets the application against adjudicative guidelines PSMO reviews e-qip for issues and completeness OPM schedules investigation and background investigation commences Complete no issues? Release to OPM Revise and send back to FSO for corrections YES DoDCAF issues SOR Step 8 Step 9 Step 10 SOR sent to FSO/Subject Subject responds to SOR and returns response to DoDCAF Administrative Determination or Official Hearing for final determination Eligible for reapplication after 1 year 4

5 Click to Sign (e-qip) OPM-FIS allows e-qip applicants to digitally sign their certification and release forms as part of the Click to Sign feature. This feature results in a significant decrease in OPM rejections for Signature Pages and removes the manual process of printing, signing and scanning/mailing. 1. Subject completes SF-8 (Print / Save) 2. FSO reviews SF SF-86 passes preliminary checks? Yes 5. Subject used CT2S for signature pages? Yes 6. FSO releases SF-86 to PSMO-I for final approval No 4. FSO rejects SF- 86 No 5a. FSO releases SF-86 to PSMO-I for subject follow-up 7. PSMO-I releases SF-86 to OPM for investigation scheduling 5b. PSMO-I notifies FSO to provide manually signed documents When wet signature pages are in hand, please submit releases via Safe Access File Exchange (SAFE) to AskPSMO-I@dss.mil with SF86 Release Pages in the subject line. While completing the SAFE request following these specific instructions: Under the Recipient Information - When manually entering the click2sign@dss.mil address, ignore the warning Do not send SAFE packages to group accounts. PSMO-I confirmed the group address works for the process. Under Settings select the first three check boxes only, Encryption and Notifications. 5c. FSO provides PSMO-I manually signed documents Opt Out of Click To Sign (C2S) Manual Process for Signature Pages 5

6 What C2S Looks Like in e-qip

7 Implementation of Federal Investigative Standards Tiered Investigations Tiered Investigation Standards Why We Investigate Public Trust National Security Reason Suitability Access to Classified Information Position Low-Risk Moderate Risk High Risk Confidential Secret Position Sensitivity Non-Sensitive Non-Critical Sensitive Tiered Investigation Associated Top Secret Critical Sensitive SCI Critical Sensitive Tier 1 Tier 2 Tier 4 Tier 3 Tier 3 Tier 5 Tier 5 Current Type Investigation NACI MBI BI NACLC/ANACI SSBI Standard Form Used SF-85 SF-85P SF-86 Who Submits Government Agencies (not NISP contractors) FSOs Three basic reasons for conducting background investigations National Security access to classified Suitability / Fitness for government employment Personal Identity Verification in support of credentialing Homeland Security Presidential Directive 12 (HSPD-12) Physical access to facilities and or logical access to systems Source: Security Policy & Oversight Division (USD/I) 7

8 Biometric Submissions Effective 1 October 2016, all fingerprints associated with SON 346W, must be submitted electronically to OPM. Electronic Fingerprint Capture Options for Industry DMDC-SWFT Homepage SAC is valid for 120 days 8

9 Incident Reports The Basics What is an Incident? How should it be reported? What information should be included in an Incident Report? Can other FSOs see information about an Incident from another company? How do you prevent that? What is the IR triage? 1 Low Incident Report Will be closed out in JPAS and CATS by PSMO-I. 2 Medium Incident Report Will remain open in JPAS and CATS for adjudicative action by the DoD CAF. 3 High Incident Report Will remain open in JPAS and CATS for immediate action by PSMO-I and the DoD CAF. Send information pertaining to incident reports to dss.ncr.dss-isfo.mbx.psmo-@mail.mil For additional assistance or clarification on Incidents, call the DSS Knowledge Center (888) , Option 2 9

10 Adverse Information Critical to our National Security What is Adverse Information? Any information that reflects on the integrity or character of a cleared employee Suggests their ability to safeguard classified information may be impaired or their access to classified information may not be in the interest of national security Who is at Risk? When to Report? Immediately! Cleared Employees Includes any individual with eligibility for access to classified information or in process for a security clearance Provide as much information as possible when completing the report - refer to the questions on the SF86 Early intervention is the key to quick mitigation and resolution Remember: Failure to report adverse information could impact multiple locations since cleared employees frequently move between contractors Conduct sufficient factfinding to ensure reports are not made based solely upon rumor or innuendo Where to Submit? System of Record (Recommended) Critical to Our National Security JPAS Why Submit? Protect our national security Protect our warfighters Protect our nation s economic stability Protect industries competitive advantage in the marketplace Establish confidence in the cleared population Alternative Methods: Fax: (571) or PSMO-I.fax@dss.mil DoD Hotline ( or hotline@dodig.mil) Complete Detailed Adverse Information Report Who was involved? When did the incident happen? What was the incident? Where did the incident occur? R E F E R E N C E S DSS Website: Regulations (NISPOM 1-302, ISL , and ISL ): FSO Toolkit: Webinars (e.g. Adverse Information, Cyber, SCR): SF-86:

11 Three Types of RRU Requests RRU Requests Reciprocity Responses to Official Government Requests Recertify/ Upgrade/Rejects For all other inquiries, FSOs should contact the PSMO-I via the DSS Knowledge Center. 11

12 DSS Knowledge Center (888) Office Hours: 8:00AM to 5:00PM 1 - System Access Issues 1. e-qip & Golden Questions 2 - Personnel Security Inquiries 3 - Facility Clearance Inquires 4 - OBMS 2. Research, Recertify or Upgrade 3. Incident Report or Security Violation 4. Unacceptable Case Notices 5. Overseas or CONUS 6. All Other Personnel Clearance Inquiries 5 - CDSE / STEPP 6 - International 7 - Policy Option 2 is the new askpsmo-i Common call categories Investigation Request Being Held at PSMO-I Interim Reconsideration (Interim Decline/Eligibility Pending) OPM - Contact Information, Cyber Security Resource Center, Breach, Verify an Investigator Reciprocity Requests Adjudication/Investigation status 12

13 OPM Timelines The Office of Personnel Management (OPM) provided an update on the timeliness of personnel security investigations for awareness. The current OPM investigation inventory is approximately 465k. In addition, OPM reported that the inventory of fieldwork intensive cases continues to increase. Average Investigative Timeliness Case Type May 2016 Prior Month SSBI 250 days 240 days PPR/SBPR 248 days 236 days Tier days 93 days Tier 3R 112 days 95 days 13

14 OPM Cybersecurity Breach OPM started sending notification letters and PIN codes out to individuals who's Social Security Number and other personal information was stolen in a cyber intrusion involving background investigation records. 14

15 DISS/Industry Portal Deployment Scheduled Late Quarter 2/Early Quarter DISS CATS v4 is the new JAMS DISS JVS is the new JCAVS DISS Portal is the new information super highway Industry will have ability to add attachments for CSRs 15

16 Engagement and Collaboration JPAS PMO Meetings Briefings to Industry AskPSMO-I Webinar CDSE Flash DSS/IO Bulk Voice Of Industry DSS Facebook CDSE Webinar DSS.MIL NCMS Meetings NCMS Facebook JPAS Website DSS Twitter DMDC PSA Access Magazine Triage Outreach Program AskPSMO-I DMDC Contact Center DoD CAF Call Center DoD Security Services Call Center INSA CE WG NISPPAC BISG DIWG ISAC SWFT JPAS ISFD 16

17 For Further Assistance PSMO-I DSS Knowledge Center DMDC Contact Center Knowledge Center: (888) Office Hours: 8:00AM to 5:00PM Fax: (571) *Note: When using the e-fax option to submit SF-312s or any PII, encrypt the file in the first and send the password in a separate . Phone: (888) Menu Options: 1 System Access Issues 1. e-qip & Golden Questions 2. ISFD, OBMS, NCAISS 3. STEPP 2 Personnel Security Inquiries 1. e-qip & Golden Questions 2. Research, Recertify or Upgrade 3. Incident Report or Security Violation 4. Unacceptable Case Notices 5. Overseas or CONUS 6. All Other Personnel Clearance Inquiries 3 Facility Clearance Inquires 4 OBMS 5 CDSE / STEPP 6 International 7 Policy 1. NISPOM Policy Inquiries 2. NISPOM Policy 3. International Assurance / Visits / LAA Phone: dmdc.contactcenter@mail.mil dmdc.swft@mail.mil Menu Options: DoD CAF and DOHA Call Center 1 JPAS 5 Personnel Security Inquiry 3 SWFT 4 DCII 6 General Inquiry / Contact Center Information Phone: (SSOs and FSOs ONLY) DOHA Phone: Website: DOHA dohastatus@osdgc.osd.mil Menu Options: 5 Industry 17

18 PSMO-I: the one stop shop for Industry! Questions?